VILLAGE OF ARMADA

REGULAR COUNCIL MEETING

MONDAY, JUNE 8, 2015

7:00PM

President Wolak called the meeting to order at 7:02 p.m. All rose for Pledge of Allegiance. Present at roll call: Ballard, Cooper, Clark, Coenen, and Wolak. Also present: Clerk Poulos, Treasurer Adair, Jeff Bahorski, Sam Boelke, Joe Stark, Emma Stark, Rich Hardy, Michael Stirrett, and Kristie Patterson.
 
AGENDA, APPROVAL OF
MOTION by Cooper, seconded by Ballard, to approve agenda as presented.
All Ayes CARRIED
 
CITIZEN COMMENT
None.
 
PRESENTATIONS
None.
 
ADMINISTRATIVE REPORTS
  • The Building Department submitted its May, 2015, Building Report.
  • Water Commissioner Clark read aloud from a letter from the DEQ regarding a Water System Sanitary Survey that was done by the DEQ. The letter reads, in part, “We are pleased with the overall operation and maintenance of the water supply system” and “Our records indicate that the water system is presently in compliance with all of the plans and programs required per Act 399. As such, no changes are required to be made at this time. As a reminder, proper system maintenance and compliance activities cannot be performed without adequate staffing and funds. While not a requirement of Act 399, we recommend that water rated be increased regularly to allow for anticipated infrastructure maintenance and capital improvements”.
GENERAL BUSINESS
 
1.     CONSENT AGENDA
MOTION by Ballard, seconded by Cooper, to approve the consent agenda as presented.
  1. Approval of RCM Minutes of 5/11/15 approved as presented.
  2. Approval of RCM Minutes of 5/18/15 approved as presented.
  3. Payment of Bills totaling $75,936.90 approved for payment as follows:
 
1. General Fund $ 37,970.37
2. Water Fund $ 9,534.25
3. Sewer Plant Fund $ 18,730.01
4. Sewer System Fund $ 1,259.16
5. Major Street Fund $ 3,718.07
6. Local Street Fund $ 2,131.09
7. Municipal Street Fund $ 2,593.95
Total $ 75,936.90
 
All Ayes CARRIED
 
2. OLD BUSINESS
None.
 
3. NEW BUSINESS
 
A. PUBLIC HEARING – 7:00 PM – ON A PROPOSED PROJECT PLAN FOR IMPROVEMENTS TO THE VILLAGE OF ARMADA WASTEWATER TREATMENT FACILITIES TO BE FINANCED THROUGH A STATE REVOLVING FUND LOAN ADMINISTERED BY THE MICHIGAND DEPARTMENT OF ENVIRONMENTAL QUALITY
President Wolak stated that he, the DEQ, F & V, Giffels Webster, Treasurer Adair, Trustees Clark and Ballard have been working together to prepare the Project Plan for the DEQ.
 
MOTION by Cooper, seconded by Ballard, to open the Public Hearing at 7:05 pm.
 
All Ayes CARRIED
 
Treasurer Adair stated that the Village is in the process of the S-2 grant process to evaluate the Village’s sewer system and plant. It is not completed at this time as all items of concern for the DEQ have not been addressed but the Village is moving forward with the assistance of the DEQ. The Village is not prepared at this time to move forward with approving a Project Plan.
 
MOTION by Coenen, seconded by Ballard, to exit Public Hearing at 7:12 pm.
 
All Ayes CARRIED
 
MOTION by Ballard, seconded by Clark, to postpone indefinitely consideration of the proposed Project Plan for improvements to the Village of Armada Wastewater Treatment Facilities.
 
All Ayes CARRIED
B. COUNCIL VACANCY APPOINTMENTS
Three interested parties submitted letters to be appointed to the two open Council seats created by the resignations of Harry Awdey and Michael Stirrett. Sandra (Sam) Boelke and Joseph Stark were present and each addressed Council with their interest. Michael Shall could not be present due to a prior commitment, according to a letter he submitted to Council which was read by President Wolak.
 
MOTION by Cooper, seconded by Ballard, to appoint Sandra Boelke to the elective office of Village Trustee until the next regular Village election, subject to the appointee meeting the qualifications set forth in Chapter II of the General Law Village Act.
 
All Ayes CARRIED
 
MOTION by Cooper, to appoint Joseph Stark to the elective office of Village Trustee until the next regular Village election, subject to the appointee meeting the qualifications set forth in Chapter II of the General Law Village Act.
 
No Second Received MOTION FAILED
 
MOTION by Ballard, seconded by Clark, to appoint Michael Shall to the elective office of Village Trustee until the next regular Village election, subject to the appointee meeting the qualifications set forth in Chapter II of the General Law Village Act.
 
Ayes: Ballard, Clark, Coenen, Wolak
Nays: Cooper CARRIED
 
C. ZBA APPOINTMENT
Stella Pytleski submitted a letter of interest to be appointed to the open seat on the Zoning Board of Appeals.
 
MOTION by Ballard, to comply with the President’s recommendation to appoint Stella Pytleski to the Zoning Board of Appeals to a term ending December 31, 2015, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
 
Treasurer Adair informed Council that at the last ZBA meeting, the ZBA Board appointed her as Treasurer while appointing officers which would fill the open seat, as she has been fulfilling those duties for 15 years even after she resigned from this board several years ago. She stated that she has been serving as the alternate to this board since her resignation. Discussion followed with the Attorney stating that the ZBA Board does not have the authority to appoint members so if the Village Council wishes to appoint Adair, they would need to accept her resignation as alternate to the ZBA Board and then appoint her to the open seat. The Council could then appoint Pytleski to the alternate position on the ZBA Board.
 
MOTION WITHDRAWN
MOTION by Ballard, seconded by Coenen, to postpone the ZBA appointment until the next Regular Council Meeting of 6-22-15.
 
All Ayes CARRIED
 
D. K-9 VEHICLE
Police Commissioner Cooper asked the Council to reimburse Officer Dominic Vicari $20,000.00 as he personally purchased a used vehicle for the K-9 program and also personally paid the down payment for the police outfitting of the vehicle. She stated that the vehicle was budgeted for and the Council approved the Police Department receiving donations for the K-9 program which will be used for this reimbursement. President Wolak and Trustee Coenen both raised concerns over Vicari using his personal funds to purchase for the Village and whether the vehicle was competitively bid. They asked Cooper to discuss with the Police Chief.
 
MOTION by Cooper, seconded by Coenen, to reimburse Dominic Vicari for the cost of the 2008 Chevy Tahoe for the new K-9 program and a portion of the deposit required to begin outfitting the vehicle as a police vehicle at a cost not to exceed $20,000.00.
 
Ayes: Cooper, Coenen, Clark, Ballard, Wolak
Nays: None CARRIED
 
UPCOMING AGENDA ITEMS
A. ZBA Appointment
B. Presidential Commission Appointments
C. SMART Funds
 
CITIZENS COMMENTS
Sam Boelke thanked Council for appointing her and reminded everyone to attend the Concert in the Park (Armada Jams) on Wednesday to watch the Armada High School Chorale perform.
 
COUNCIL COMMENTS/COMMUNITY EVENTS
Street Administrator Ballard updated Council on the upcoming street projects:
  1. Main Street – is slated to begin on June 12 with the road demolition followed by the water main replacement between Burk Street and Spencer Street. Residents have been notified by letter that parking will be available at the Fair Grounds and the School Administration Building.
  2. Tietz Culvert/Prospect Bridge Replacement – is slated to begin on July 1 and be completed by September 17, 2015. Residents have also been notified by letter of the project agenda.
  3. Scrap Tire Grant – is on hold. The Village received a grant award for this but the asphalt company that prepares this special mix is located in Bay City which is too far away to keep the asphalt at the proper temperature for application. Ballard has asked Doug Skylis to compile a cost to replace the street but with the other street projects, it will most likely not be done this year.
 
No further business.
 
MOTION by Ballard, seconded by Cooper, to adjourn the meeting at 7:49 pm.
 
All Ayes CARRIED
 
Minutes submitted by:
 
 
Michelle Poulos, CMMC
Armada Village Clerk