VILLAGE OF ARMADA

REGULAR COUNCIL MEETING

MONDAY, SEPTEMBER 14, 2015

7:00PM

President Wolak called the meeting to order at 7:00 p.m. All rose for Pledge of Allegiance. Present at roll call: Shall, Clark, Coenen, Wolak, Ballard, Cooper, and Boelke. Also present: Clerk Poulos, Treasurer Adair, Jeff Bahorski, Jim Moegle, Brandon Saelens, Mark Koch, Carolyn Sweeney, Kathy Bowen, Sondra VanCamp, Rich Hardy, Ben Delecke, and Dennis LeMieux.
 
AGENDA, APPROVAL OF
MOTION by Cooper, seconded by Ballard, to approve agenda as presented.
All Ayes CARRIED
 
CITIZEN COMMENT
Brandon Saelens presented Council with a letter (on file) which requests the clarification of the wording within Ordinance 131, as he believes it contradicts itself.
 
PRESENTATIONS
None.
 
ADMINISTRATIVE REPORTS
  • The Building Department submitted its August, 2015, Report.
  • The Planning Commission submitted its May 4, 2015, Meeting Minutes.
  • The Planning Commission submitted its June 16, 2015, Meeting Minutes.
  • Planning Commission Liaison Coenen stated that the Village has acquired two new businesses, both Florists, and is anticipating three new businesses, a Pet Store, a Hearing Aid Center, and a Physical Therapy facility.
  • Sewer Commissioner Clark stated that he met with Brian Lee at the Wastewater Treatment Plant and met Chris Munsen who will be full time at the end of the month and will be taking over for Chuck Bayly.
 
GENERAL BUSINESS
 
1.     CONSENT AGENDA
MOTION by Ballard, seconded by Clark, to approve the consent agenda as presented.
  1. Approval of RCM Minutes of 8/24/15 approved as presented.
  2. Payment of Bills totaling $69,079.38 approved for payment as follows:
 
1. General Fund $ 22,047.49
2. Water Fund $ 6,473.14
3. Sewer Plant Fund $ 15,747.63
4. Sewer System Fund $ 925.27
5. Major Street Fund $ 735.97
6. Local Street Fund $ 638.54
7. Municipal Street Fund $ 170.09
8. DDA $ 22,341.25
Total $ 69,079.38
 
  1. Special Event Permit Approval – Armada-Geddon – approved the application from the Armada Area Chamber of Commerce for a Special Event Permit on October 3, 2015, for Armada-Geddon activities.
 
Police Commissioner Cooper pointed out that the Armada-Geddon events require two additional Police Officers.
 
All Ayes CARRIED
 
2. OLD BUSINESS
None.
 
3. NEW BUSINESS
 
A. AUDITOR’S PROPOSAL FOR FY 2016 AUDIT
Treasurer Adair explained that this letter is standard procedure for the intent to audit next year from McBride, Manley & Company. It was discussed that the cost is the same as last year and the office is very pleased with the services it receives from them.
 
MOTION by Cooper, seconded by Ballard, to approve the proposal from McBride-Manley Company, P.C. for Audit Services for fiscal year ending March 31, 2016, in the amount of $21,900.00 and to allow the Treasurer to sign on the Village’s behalf.
 
All Ayes CARRIED
B. TIETZ/PROSPECT BRIDGE PROJECT UPDATE
Street Administrator Ballard stated that the Tietz Street culvert is installed. He stated that there is an issue with the guardrail that was installed as it is blocking a resident’s property access. He stated that he has met with the residents and has spoken to Deveron, Rowe’s Project Engineer. He stated that there is a Progress Meeting scheduled for Wednesday and this will be discussed so the Village can make this right. The Prospect Street Bridge is progressing.
 
C. EAST MAIN STREET PROJECT UPDATE
Street Administrator Ballard informed Council of a small “hiccup” in the road project as there was a water leak that forced a small portion of the road to be dug up for the water line to be repaired. The cement is curing at this time. He stated that the striping and the mailbox relocations have both been completed. The gravel shoulders are scheduled for Wednesday and the guardrail installation is scheduled for Thursday.
 
D. BANK RESOLUTION TO OPEN AN ACCOUNT FOR THE POLICE K-9 FUND
Treasurer Adair stated that as the Auditors recommended these funds have their own separate bank account, she is asking Council to approve her to do so. She stated that this will show a clear separation of funds from the General Fund and the K-9 Funds.
 
MOTION by Ballard, seconded by Boelke, to approve the attached resolution to allow the treasurer to open a checking account named the Village of Armada Police K-9 Fund.
 
All Ayes CARRIED
 
E. TO DESIGNATE THE OFFICIAL PAPER OF RECORD FOR PUBLICATION OF
OFFICIAL NOTICES
President Wolak explained that the Armada Times is no longer in print and that the North Macomb Voice has taken over that jurisdiction. As the Council designated the Armada Times as the official paper of record for the Village until November of 2016, the Council now needs to approve a different paper of record. President Wolak recommends the North Macomb Voice and to pay the subscription cost of $12.00/year.
 
MOTION by Ballard, seconded by Clark, to confirm the President’s designation of the North Macomb Voice as the official newspaper for publication of official notices, expiring on November 21, 2016.
 
All Ayes CARRIED
 
UPCOMING AGENDA ITEMS
A. Discussion of the Cell Tower and a Metro Act Application received by the Treasurer
B. East Main Street Project
C. Tietz/Prospect Bridge Project
 
CITIZENS COMMENTS
None.
 
COUNCIL COMMENTS/COMMUNITY EVENTS
The Armada High School Homecoming Parade is on Friday, September 18, 2015, at 5:00 p.m.
Armada-Geddon is on October 3, 2015.
 
EXECUTIVE SESSION TO CONSULT WITH ATTORNEY REGARDING TRIAL OR SETTLEMENT STRATEGY IN CONNECTION WITH SPECIFIC PENDING LITIGATION
 
MOTION by Ballard, seconded by Coenen, to enter into Executive Session at 7:30 p.m. after a five (5) minute recess.
 
Ayes: Ballard, Cooper, Coenen, Shall, Wolak, Boelke, Clark
Nays: None CARRIED
 
MOTION by Cooper, seconded by Coenen, to return to regular meeting at 8:20 pm.
 
All Ayes CARRIED
 
No further business.
 
MOTION by Cooper, seconded by Coenen, to adjourn the meeting at 8:21 pm.
 
All Ayes CARRIED
 
Minutes submitted by:
Michelle Poulos, CMMC
Armada Village Clerk
9/14/15 RCM 3