VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, NOVEMBER 23, 2015
7:00PM
President Wolak called the meeting to order at 7:00 p.m. All rose for Pledge of Allegiance. Present at roll call: Clark, Coenen, Wolak, Ballard, Shall, Boelke, and Cooper. Also present: Treasurer Adair, Clerk Poulos, Jennifer Buti, and Jim Moegle.
AGENDA, APPROVAL OF
MOTION by Cooper, seconded by Boelke, to approve agenda as presented.
All Ayes CARRIED
CITIZEN COMMENT
None.
PRESENTATIONS
None.
ADMINISTRATIVE REPORTS
- Treasurer Adair submitted her October, 2015, Treasurer’s Report.
- F & V submitted report for October, 2015.
- Sewer Commissioner Clark informed Council that the broken pump previously discussed has been changed out but F & V has now found that one of the other pumps has a leaky seal which they will get costs for replacing. It should be operational for up to the next two years. He also discussed briefly the F & V report and some problem areas with the plant equipment which is obsolete. It was also discussed briefly with Council whether these issues are included in the S-2 grant, which will need to be investigated. The ventilation system issues were also briefly discussed as they will need to address in the very near future.
1. CONSENT AGENDA
MOTION by Ballard, seconded by Cooper, to approve the Consent Agenda as presented.
- Approval of RCM Minutes of 11/9/15 approved as presented.
- Payment of Bills totaling $54,253.77 approved for payment as follows:
1. General Fund $ 9,454.47
2. Water Fund $ 213.28
3. Sewer Plant Fund $ 38.94
4. Sewer System Fund $ 6.94 5. Major Street Fund $ 19,621.10
6. Local Street Fund $ 24,919.04
7. Municipal Street Fund $ 0____
Total $ 54,253.77
All Ayes CARRIED
2. OLD BUSINESS
A. EAST MAIN STREET PROJECT
Street Administrator Ballard updated Council on the East Main Street Project. He stated that some of the manholes have been repaired and the rest should be completed next week along with a mailbox that needs to be raised. He also stated that the water leak has been repaired and patched.
B. TIETZ/PROSPECT BRIDGE PROJECT
Street Administrator Ballard informed Council that the guardrail issues with Mr. Moegle are still being worked on with himself and the Engineers as he was unable to attend the meeting previously scheduled between Mr. Moegle, Casey Collings from Great Lakes Engineering, Doug Skylis from Rowe, Incorporated, President Wolak, and himself.
3. NEW BUSINESS
A. TO CONSIDER THE APPOINTMENT OF VILLAGE ADMINISTRATIVE OFFICERS AND OTHER VILLAGE OFFICIALS
President Wolak recommended the following appointments to administrative officers for the Village.
MOTION by Ballard, seconded by Cooper, to confirm the President’s annual appoint of the following officials for a one year period, expiring on November 28, 2016:
Building Inspector Dennis LeMieux
Electrical Inspector Tim Dillon
Mechanical/Plumbing Inspector George Carl Ryan
Freedom of Information Coordinator Michelle Poulos
All Ayes CARRIED
B. TO CONSIDER THE DESIGNATION OF A STREET ADMINISTRATOR IN ACCORDANCE WITH ss13 OF PUBLIC ACT 51 OF 1951 (MCL 247.663)
The Street Administrator needs to be designated annually by resolution, the President nominated Lyle Ballard for this administration.
MOTION by Cooper, seconded by Clark, to adopt the resolution designating Lyle Ballard as the single Street Administrator for the Village of Armada in all transactions with the State Transportation Department as provided in ss13 of Public Act 51 of 1951 (MCL 247.663)
All Ayes CARRIED
C. PLANNING COMMISSION LIAISON APPOINTMENT
Currently, David Coenen serves as ex-officio to the Planning Commission and has agreed to continue as long as nobody else is interested.
MOTION by Ballard, seconded by Cooper, to appoint David Coenen as member ex-officio to the Village of Armada Planning Commission for a term ending November 28, 2016.
All Ayes CARRIED
D. SPECIAL EVENT PERMIT - ARMADA LIONS CLUB GOODFELLOW DATE CHANGE
The Armada Lions Club asked Council to approve a date change for their Goodfellow Paper four corner fundraiser from December 17 – 20, 2015 to December 11 – 13, 2015.
MOTION by Ballard, seconded by Shall, to approve the request from the Armada Lions Club to change the dates on their Special Event Permit from December 17 – 20, 2015, to December 11 – 13, 2015, for a four corner fundraiser.
All Ayes CARRIED
UPCOMING AGENDA ITEMS
A. East Main Street Update
B. Tietz/Prospect Bridge Project Update
C. Planning Commission Reduction
CITIZENS COMMENTS
Jim Moegle asked Steve Clark to meet with him after the meeting to discuss the Sewer Plant ventilation issue as he believes he may be able to assist him. He also provided Council with a photo (on file) of his issues with the guardrail and talked briefly about the Engineer’s discussion with him.
COUNCIL COMMENTS/COMMUNITY EVENTS
Treasurer Adair addressed Council regarding the billing for East Main Street, from MDOT, which is currently past due. She explained that this bill may need to be paid prior to all negotiations being completed as she does not want to be indebted to MDOT as it could affect our ACT 51 funding and future funding for the West Main Street project scheduled for 2017. She explained that Street Administrator Ballard has called MDOT twice and left messages stating that the road is still not completed and he does not want to pay the invoice until the road is completed and accepted by the Village. Ballard stated that he will write a letter if he does not make any progress with phone calls. Trustee Cooper suggested e-mailing.
Adair also informed Council that the S-2 Grant submission has not yet happened after several meeting/telephone calls between the Village, Giffels-Webster, and the MDEQ. She stated that she is very concerned because, if the state does not accept this application, the Village could owe up to $142,000.00 for this process and we would still be non-compliant with the DEQ for the already outlined deficiencies.
Holly Days is scheduled for December 5, 2015.
No further business.
MOTION by Cooper, seconded by Ballard, to adjourn the meeting at 7:34 pm.
All Ayes CARRIED
Minutes submitted by:
Michelle Poulos, CMMC
Armada Village Clerk