VILLAGE OF ARMADA

REGULAR COUNCIL MEETING

MONDAY, MAY 18, 2015

7:00PM 

President Wolak called the meeting to order at 7:00 p.m. All rose for Pledge of Allegiance. Present at roll call: Clark, Coenen, Wolak, Ballard, and Cooper. Also present: Clerk Poulos and Treasurer Adair.
 
AGENDA, APPROVAL OF
MOTION by Ballard, seconded by Cooper, to approve agenda as amended.
 
  1. Added Addendum letter for Salvage Vehicle Titles as New Business Agenda Item D.
 
All Ayes CARRIED
 
CITIZEN COMMENT
None.
 
COUNCIL COMMENT
None.
PRESENTATIONS
None.
 
ADMINISTRATIVE REPORTS
  • Treasurer Adair pulled her April, 2015, Treasurer’s Report until the next RCM.
  • F & V did not present Council with a report for last month.
  • Street Administrator Ballard provided Council with the letters to the residents of East Main Street who will be affected by the upcoming road project. He also stated that letters will be prepared and sent to the residents who will be affected by the Tietz Street Culvert and Prospect Street Bridge project.
  • President Wolak stated that a meeting was held with the DEQ, F & V, Treasurer Adair, Ballard, Clark, Ed Serwatowski, and himself to discuss the S-2 Grant. He thanked the Treasurer for her diligence in this and the other members of Council while we work through the issues with the plan.
 
1. CONSENT AGENDA
 
MOTION by Cooper, seconded by Ballard, to approve the Consent Agenda as presented.
  1. Approval of RCM Minutes of 5/11/15 pulled until the next RCM.
  2. Payment of Bills totaling $16,905.54 approved for payment as follows:
 
1. General Fund $ 9,895.98
2. Water Fund $ 3,007.47
3. Sewer Plant Fund $ 803.77
4. Sewer System Fund $ 527.45 5. Major Street Fund $ 994.77
6. Local Street Fund $ 1,676.10
7. Municipal Street Fund $ 0___
Total $ 16,905.54
All Ayes CARRIED
 
2. OLD BUSINESS
None.
3. NEW BUSINESS
 
A. UPDATE ON THE STATUS OF THE S-2 GRANT
Treasurer Adair stated that the Village has been involved in numerous meetings with the DEQ, Giffels/Webster, and F & V to move forward with the S-2 compliance. Karen Nichols from the DEQ has been a wealth of knowledge and extremely helpful with assisting F & V and the Village to understand where we are, where we need to be, and how to move forward with this grant process. The meeting held today between the DEQ, F & V, President Wolak, Trustee Ballard, Treasurer Adair, and Ed Serwatowski was scheduled to include Dennis Ryan from the DEQ and Giffels Webster, both of which were not present. Several items within the S-2 were discussed including the ventilation issues and the generator and the Village has been assured that the Grant is satisfied as the Village is working towards compliance of the critical issues identified by the DEQ. Giffels Webster is scheduled to bring a completed, updated plan to the Village office on Wednesday which will be reviewed to verify that all the issues identified by the DEQ have been corrected.
 
B. APPROVAL OF PAYMENT OF PERFORMERS FOR ARMADA JAMS
The Treasurer asked Council to approve creating the checks for the Armada Jams performers in one batch and distributing them on the day of the performance. She stated that creating them ahead of time guarantees the checks are created and signed for the performers to be paid on the day of the performance.
 
MOTION by Coenen, seconded by Ballard, to approve creating the checks for all performances at Armada Jams for the 2015 concert season and to allow disbursement to the performers on the day of their performance.
 
All Ayes CARRIED
 
C. CDBG REALLOCATION
The Clerk received a request from Macomb Literacy Partners (MLP) to allow them to spend the allocated 2014-2015 CDBG Funds of $2,000.00 in other areas of the County as they are unable to spend them in the Village of Armada. Council asked the Clerk to ask the County if those funds can be reallocated to the Fire Department to purchase equipment or, if not, to the Senior Center for the rehabilitation project. The Clerk will report back to Council at the next RCM.
 
D. ADDENDUM LETTER FOR SALVAGE VEHICLE TITLES
Police Commissioner Cooper asked Council to allow her to instruct the Village Attorney to draft a non-compete clause for the Salvage Vehicle Inspectors.
 
MOTION by Cooper, seconded by Coenen, to have Attorney Bahorski draft a non-compete clause as an addendum letter of understanding with regards to Armada Police Department Salvage Title Program.
 
All Ayes CARRIED
UPCOMING AGENDA ITEMS
  1. Appointment of New Council Members
 
CITIZENS COMMENTS
None.
 
COUNCIL COMMENTS/COMMUNITY EVENTS
Trustee Clark stated that he visited the Sewer Plant and talked to the workers to see if there was anything needed and to show a Council presence since Sewer Commissioner Stirrett has resigned. He stated that he would take over the role of Sewer Commissioner and keep his Water Commission and allow a new member of Council to shadow him in both commissions before the President assigns commissions to new members.
The next Regular Council Meeting is scheduled for June 8, 2015.
The AmVets Memorial Day Parade is on Monday, May 25, 2015, at 10:00 am.
Armada Jams (Concert in the Park) begins June 10, 2015, with the Armada High School Chorale performing.
 
EXECUTIVE SESSION FOR STRATEGY AND NEGOTIATION SESSION CONNECTED WITH THE NEGOTIATION OF EMPLOYEE AGREEMENTS
 
MOTION by Cooper, seconded by Ballard, to enter into Executive Session at 7:41 p.m.
 
Ayes: Cooper, Ballard, Coenen, Clark, Wolak
Nays: None CARRIED
 
MOTION by Coenen, seconded by Cooper, to return to regular meeting at 7:55 pm.
 
All Ayes CARRIED
 
I. EMPLOYMENT AGREEMENT APPROVAL
Andrew Cubitt’s employment agreement was presented for approval.
 
MOTION by Cooper, seconded by Ballard, to approve the employment contract between Andrew Cubitt and the Village of Armada.
 
All Ayes CARRIED
 
No further business.
 
MOTION by Cooper, seconded by Ballard, to adjourn the meeting at 7:56 pm.
 
All Ayes CARRIED
 
Minutes submitted by:
Michelle Poulos, CMMC – Armada Village Clerk