VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, JUNE 22, 2015
7:00PM
President Wolak called the meeting to order at 7:00 p.m. All rose for Pledge of Allegiance. Present at roll call: Clark, Coenen, Wolak, Ballard, and Cooper. Also present: Clerk Poulos, Treasurer Adair, Michael Shall, Sam Boelke, and Jeff White.
AGENDA, APPROVAL OF
MOTION by Ballard, seconded by Clark, to approve agenda as presented.
All Ayes CARRIED
CITIZEN COMMENT
None.
COUNCIL COMMENT
None.
PRESENTATIONS
The Clerk swore in Michael Shall and Sam Boelke as the new Council Members. They voted from this point forward on agenda items.
ADMINISTRATIVE REPORTS
- Treasurer Adair submitted her April and May Treasurer Reports.
- F & V presented Council with their reports from March, April, and May 2015. Trustee Clark stated that he has visited the Sewer Plant several times in recent weeks just to check in. He invited Council, especially the new members of Council, to visit the plant to familiarize themselves with the operation. He stated that he noticed one item in the March report regarding the fire inspection. There were one or two questionable items that he will meet and discuss with Chuck Bayly and report back to Council.
- Street Administrator Ballard informed Council that there is a progress meeting tomorrow morning at 10:00 am at the Village Office on the East Main Street Project. He stated that there will be a contract modification as a culvert under a portion of the road was unexpectedly collapsed and needs replacement. He stated the projected amount is $14,008.00 and this amount will be submitted to MDOT for approval as the Village’s and Township’s responsibility will be 20% of their respective portions of the road.
1. CONSENT AGENDA
MOTION by Ballard, seconded by Coenen, to approve the Consent Agenda as presented.
- Approval of RCM Minutes of 6/8/15 pulled until the next RCM.
- Payment of Bills totaling $9,483.30 approved for payment as follows:
1. General Fund $ 3,884.36
2. Water Fund $ 1,908.07
3. Sewer Plant Fund $ 194.56
4. Sewer System Fund $ 64.09 5. Major Street Fund $ 48.43
6. Local Street Fund $ 3,173.71
7. Municipal Street Fund $ 210.08
Total $ 9,483.30
All Ayes CARRIED
2. OLD BUSINESS
None.
3. NEW BUSINESS
A. SMART FUND DISTRIBUTION
The Clerk and Jeff White of the Richmond/Lenox EMS, who oversees the Community Transit program, explained to Council what the Municipal and Community Credits are and the benefit to Armada if they are given directly to the Richmond/Lenox EMS. The Township and the Village has had, for at least the last 10 years, a gentlemen’s agreement that the Township would use their Municipal/Community Credits for non-profits and the Village would give theirs to Richmond/Lenox.
MOTION by Clark, seconded by Ballard, to allow the Clerk to sign the Municipal Credit and Community Credit Contract for FY 2016 to distribute the Municipal Credit Funds totaling $1,710.00 and the Community Credit Funds totaling $3,454.00 directly to Richmond/Lenox EMS.
Ayes: Clark, Ballard, Shall, Boelke, Cooper, Coenen, Wolak
Nays: None CARRIED
B. ZBA APPOINTMENTS
President Wolak recommended Jo Adair to fill the open seat on the Zoning Board of Appeals, after she resigns as the Alternate, and to appoint Stella Pytleski as the Alternate.
MOTION by Ballard, seconded by Clark, to accept the letter of resignation from Jo Adair from the position of Zoning Board of Appeals Alternate effective immediately.
All Ayes CARRIED
MOTION by Coenen, seconded by Cooper, comply with the President’s recommendation to appoint Jo Adair to the Zoning Board of Appeals to a term ending December 31, 2017, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
MOTION by Ballard, seconded by Cooper, to comply with the President’s recommendation to appoint Stella Pytleski as the Zoning Board of Appeals Alternate to a term ending December 31, 2015, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
C. VEHICLE OUTFITTING
Police Commissioner Cooper asked Council to approve an invoice from Great Lakes Emergency Products, LLC for the outfitting of the new K-9 vehicle. The invoice will be paid from the donations received for this program.
MOTION by Cooper, seconded by Clark, to approve the invoice from Great Lakes Emergency Products, LLC in the amount of $7,285.12.
Ayes: Cooper, Clark, Wolak, Ballard, Shall, Boelke, Coenen CARRIED
D. PRESIDENTIAL COMMISSION APPOINTMENTS
The new members of Council were appointed to their new Commissions and Trustee Clark resigned from his Water Commission appointment and agreed to be the Sewer Commissioner.
MOTION by Ballard, seconded by Cooper, to accept the resignation of Stephen Clark from the Water Commission.
All Ayes CARRIED
MOTION by Coenen, seconded by Ballard, to appoint Sam Boelke as Park Commissioner for the Village of Armada.
All Ayes CARRIED
MOTION by Ballard, seconded by Shall, to appoint Stephen Clark as Sewer Commissioner for the Village of Armada.
All Ayes CARRIED
MOTION by Cooper, seconded by Clark, to appoint Mike Shall as Water Commissioner for the Village of Armada
All Ayes CARRIED
E. SET TAX MILLAGE RATE
Treasurer Adair asked Council to approve the standard resolutions for the Supervisor’s Assessor’s warrants, which are approved yearly. She stated that during the budget workshop the Council set the proposed millage rate along with the requirements of MCL 141.412 Uniform Budgeting and Accounting Act.
MOTION by Ballard, seconded by Cooper, to approve the millage rate to be levied by the Treasurer for tax year 2015 for operating the General Fund be levied at the reduced rate of 9.4560 mills in compliance with the Headlee 2015 reduction factor of 1.0000 Section MCI 211.34d.
Ayes: Ballard, Cooper, Boelke, Clark, Shall, Coenen, Wolak
Nays: None CARRIED
MOTION by Cooper, seconded by Ballard, to approve the millage rate to be levied by the Treasurer for tax year 2015 for operating the Municipal Street Fund be levied at the reduced rate of 3.7822 mills in compliance with the Headlee 2015 reduction factor of 1.0000 Section MCI 211.34d.
Ayes: Cooper, Ballard, Boelke, Clark, Shall, Coenen, Wolak
Nays: None CARRIED
MOTION by Coenen, seconded by Clark, to authorize the Clerk, President, and Treasurer to sign all warrants and forms related to the 2015 tax roll.
All Ayes CARRIED
F. APPROVAL OF NEW FOIA POLICY AND FEE RESOLUTION
The Clerk provided Council with an updated Freedom of Information Policy (FOIA) and fee schedule as there have been significant changes to the law which go into effect on July 1, 2015.
MOTION by Coenen, seconded by Cooper, to approve the Village of Armada Freedom of Information Act Policy and to adopt the resolution establishing a fee schedule for processing requests for public records under the Michigan Freedom of Information Act.
All Ayes CARRIED
UPCOMING AGENDA ITEMS
- Scrap Tire Grant Update
- East Main Street Progress Meeting Update
- Non-Compete Clause for Salvage Vehicle Inspectors
CITIZENS COMMENTS
None.
COUNCIL COMMENTS/COMMUNITY EVENTS
Trustee Boelke reminded everyone of the Concert in the Park on Wednesday.
Trustee Cooper welcomed the new members of Council.
Trustee Clark stated that Ed Serwatowski has been very involved in the East Main Street Project and found a way to save money on the water portion of the project.
The Clerk urged the public to stay off of East Main Street unless you live on it for the public’s safety and the integrity of the project.
No further business.
MOTION by Cooper, seconded by Ballard, to adjourn the meeting at 7:48 pm.
All Ayes CARRIED
Minutes submitted by:
Michelle Poulos, CMMC
Armada Village Clerk