VILLAGE OF ARMADA

REGULAR COUNCIL MEETING

MONDAY, JULY 27, 2015

7:00PM

President Wolak called the meeting to order at 7:00 p.m. All rose for Pledge of Allegiance. Present at roll call: Clark, Coenen, Wolak, Ballard, Shall, Boelke, and Cooper. Also present: Clerk Poulos, Treasurer Adair, Ben Delecke, Chief Howard Smith, and Doug Skylis.
 
AGENDA, APPROVAL OF
MOTION by Ballard, seconded by Clark, to approve agenda as amended.
 
  1. Removed Non-Compete Clause – Salvage Title – from New Business
  2. Removed St. Mary’s Storm Sewer – from New Business
  3. Corrected Agenda Item New Business C to read “Bank Resolution to allow the Treasurer to open an account for the Salvage Vehicle Inspection Program”
 
All Ayes CARRIED
 
CITIZEN COMMENT
None.
PRESENTATIONS
None.
 
ADMINISTRATIVE REPORTS
  • Treasurer Adair submitted her June Treasurer’s Report but stated that she did not include bank reconciliations as the office experienced internet issues today.
  • F & V did not submit a report. Sewer Commissioner Clark will stop in and inquire why. President Wolak asked that Clark put something in writing requesting the reports to be submitted monthly.
  • Police Commissioner Cooper stated that Achatz Pie Company held a Law Enforcement Appreciation Day and donated $95.92 to the Armada Police Department in appreciation for their protection and service to the community.
 
1. CONSENT AGENDA
 
MOTION by Cooper, seconded by Coenen, to approve the Consent Agenda as presented.
  1. Approval of RCM Minutes of 7/13/15 approved as presented.
  2. Payment of Bills totaling $16,597.60 approved for payment as follows:
 
1. General Fund $ 6,930.70
2. Water Fund $ 1,122.15
3. Sewer Plant Fund $ 3,723.33
4. Sewer System Fund $ 798.28 5. Major Street Fund $ 778.28
6. Local Street Fund $ 3,244.86
7. Municipal Street Fund $ 0____
Total $ 16,597.60
All Ayes CARRIED
 
2. OLD BUSINESS
None.
3. NEW BUSINESS
 
A. POLICE DEPARTMENT TITLE CHANGES AND PROMOTIONS
Police Commissioner Cooper asked Police Chief Smith to explain his intentions. Smith stated that the two officers he will be discussing have shown exemplary service to the Village for approximately nine years. He asked that Detective James Sharp be promoted to Detective Sargent and that Officer Michael Patrick be promoted to Mobile Patrol Sargent. He explained moving forward within the Department is not outlined in the Policies and Procedures but when he is out of the office he has relied on Sharp and Patrick to fill in as acting Chief, which both have done very well. He stated that no other Officer within the Police Department is more complimented in the public than Michael Patrick, who was a Supervisor in Mt. Clemens, and the officers in our department feel comfortable going to him when the Chief is not available. He stated that Detective Sharp’s input and help during the Millsap case was unmatched as well as the other cases he works on for our department and he is also in charge of the property room for the department. Sharp requested that no pay increase accompany this title change. Smith stated that he looked at the budget based on Patrick’s hours last year, if he continues to work those hours this year, there will be about a $1,500.00 increase to the budget. Next year, if those same hours are worked, there could be approximately a $4,500.00 increase.
 
MOTION by Cooper, seconded by Coenen, to promote Detective James Sharp to Detective Sargent with no change in wage or benefits, effective August 1, 2015.
 
All Ayes CARRIED
 
MOTION by Cooper, seconded by Ballard, to create a new part-time position of Mobile Patrol Sargent as a part-time position in the Armada Police Department at the hourly rate of $19.50, effective August 1, 2015.
 
Ayes: Cooper, Ballard, Boelke, Shall, Clark, Coenen, Wolak
Nays: None CARRIED
 
MOTION by Cooper, seconded by Clark, per Chief Smith recommendations, to appoint Michael Patrick as the Mobile Patrol Sargent effective August 1, 2015.
 
All Ayes CARRIED
 
B. BANK RESOLUTION TO ALLOW THE TREASURER TO OPEN AN ACCOUNT FOR THE SALVAGE VEHICLE INSPECTION PROGRAM
Treasurer Adair presented Council with a resolution (on file) to allow her to open a bank account for the Police Department’s Salvage Vehicle Inspection Program per a recommendation from the Auditor. She stated that due to state guidelines it would be easier to track transactions and she will transfer any money due to the General Fund and have the General Fund print the check as there will be so few drawn on the account it would not substantiate buying checks. She did say that the Auditors were very impressed with the record keeping of our Police Department and office of the transactions for this program.
 
MOTION by Cooper, seconded by Ballard, to approve the attached resolution to allow the Treasurer to open a checking account named the Village of Armada Police Department Salvage Vehicle Inspection Program.
 
All Ayes CARRIED
 
C. EAST MAIN STREET PROJECT
Street Administrator Ballard stated that the last progress meeting shows the project to be on schedule and that progress is being made. He stated that the edge drains will be installed next. Trustee Coenen asked whether the road will be opened for the Armada Fair and Ballard told him it would not. The signage will be ordered to direct Fair traffic up Fulton and Omo Roads to Center Road and the Fair Board is making arrangements for parking. President Wolak added that the Council is not willing to jeopardize our funds and any damages to the road for opening it before it was ready would fall solely upon the Village taxpayers to pay. He stated that it was good that the Village received this money and he doesn’t wish to lose any of it.
Ballard also informed Council that he has a call into Mr. Misterivich at the County Drain Commission but has yet to hear back. He contacted them to discuss funds for the St. Mary’s storm drain. He will contact them again.
 
UPCOMING AGENDA ITEMS
  1. Present Badges to new Sargents
  2. East Main Street Progress
  3. Non-Compete Clause for Salvage Vehicle Inspectors
  4. Tietz/Prospect Street Update
 
CITIZENS COMMENTS
Ben Delecke asked Council to again consider hiring a Village Manager as previously discussed at the Council table. He stated that the Village should consider hiring a manager/controller for the large Village projects as Council members are part time and a manager could watch over the projects better. He stated that he is not slighting the Council he just believes that what Council believes to be too much money for a salary could actually save the Village money in the future. He believes it would be money well spent. President Wolak stated that he believes this is a possibility and could happen in the future.
Doug Skylis gave an update of the Scrap Tire Grant. He explained that there are two ways of meeting the DEQ requirements for the grant. One way is to add liquid to the mix but, unfortunately, the closest plant to use this system is in Bay City which is too far away to keep the right temperature as the shelf life is only 24 hours. This is also very expensive. Another way is to use a crumb rubber product, which has no shelf life, but there are no plants in Michigan (at this time) that use this product. The supplier is, however, looking into finding an asphalt plant to use this product and has found a couple of potential spots. Skylis has been speaking to the DEQ to inquire how long the Village has to use this grant and if there is a possibility of waiting until the crumb rubber product is available. At this time, the Village cannot use the grant unless this happens. Street Administrator Ballard and Skylis will keep the Council appraised of the DEQ’s answers.
 
 
COUNCIL COMMENTS/COMMUNITY EVENTS
Trustee Boelke reminded everyone of the Concert in the Park on Wednesday which will feature 2 Days Gone. The last concert is August 12 and will include the Armada Business Association food and drinks.
Doug Skylis updated Council on the Tietz/Prospect Bridge Project. He stated that the water main was cut and capped and the Tietz Street Bridge was demolished. Fenton Excavating will be on site on Tuesday to begin the water main work and the structure pieces for the bridge will be arriving later in the week and will be assembled on-site. He stated that the estimate for the Tietz portion of the project is approximately three weeks then they will begin the work on the Prospect Street Bridge. Skylis will set up progress meetings.
 
No further business.
 
MOTION by Cooper, seconded by Ballard, to adjourn the meeting at 7:50 pm.
 
All Ayes CARRIED
 
Minutes submitted by:
 
Michelle Poulos, CMMC
Armada Village Clerk