VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, FEBRUARY 22, 2010
7:00PM
President Stork called the meeting to order at 7:00 p.m. All rose for Pledge of Allegiance. Present at roll call: Stork, Stirrett, Coenen, Cooper, Sutherland, and Clark. Absent: Wolak. Also present: Clerk Poulos, Treasurer Adair, Gary Timmer, Kelly Smith, David Stork, John Paterek, Matthew Fahr, Patti LeMieux, Howard Smith, and Andrew Cubitt.
AGENDA, APPROVAL OF
MOTION by Cooper, seconded by Coenen, to approve agenda as amended.
Moved Morrison Street Meeting ahead of State of the Village Updates.
All Ayes CARRIED
CITIZEN COMMENT
None Received.
ADMINISTRATIVE REPORTS
Treasurer Adair submitted the monthly Treasurer’s Report in this agenda packet (on file).
Gary Timmer of United Water gave a brief summation of his monthly report. Stated that there was nothing out of the ordinary for last month. It was explained that the boiler leak will be explored in the spring by exposing the line to locate the leak. The line is shut off to the out buildings which are being heated by portable, electric units. United Water will explore options for heating. Geothermal and electric options will be looked at as well as replacing the boiler. The most cost efficient option will be used. The scrap metal is still outside the plant and has not yet been scrapped. The DPW can still combine the scrap metal with United Water.
Fire Chief Steve Jerziewski informed Council that the Fire Department responded to 53 runs, 16 of which were in the Village, a majority to the Nursing Home. Responded to a minor fire in the Pharmacy.
GENERAL BUSINESS
MOTION by Cooper, seconded by Clark, to approve the consent agenda as amended.
All Ayes CARRIED
Approval of RCM Minutes of 2/8/10 removed, added as Agenda Item D.
Payment of Bills totaling $9,888.46 approved for payment as follows:
1. General Fund $ 3,411.49
2. Water Fund $ 4,604.94
3. Sewer Plant Fund $ 0
4. Sewer System Fund $ 170.71
5. Major Street Fund $ 1,064.76
6. Local Street Fund $ 636.56
7. Municipal Street Fund $ 0___
Total $ 9,888.46
No Old Business was presented at this meeting.
A. WATER COMMISSIONER REPORT
Water Commissioner Dan Sutherland commented on rumors of problems regarding the Well House. He addressed this by stating that the problems have not been with the Well House but with the contractor. The problems have been addressed and resolved to satisfaction. As of today’s date, the March 12 deadline should be met.
Sutherland explained to Council that the Water Department is obligated annually to publish the Water Quality Report by the DEQ. He stated that the Village has, in the past, posted the report in the Armada Times at a cost of $900.00. He asked Council to consider allowing the distribution to be by mail with the second quarter water billing to cut this cost. This is one of the accepted methods of publication by the DEQ. He also stated that he would post this on the Village website. The Clerk stated that there may be additional cost for this and that the DEQ would have to send it electronically for the document to be posted to the website. The President suggested scanning the document and sending it that way.
MOTION by Sutherland, seconded by Clark, to distribute the Water Quality Report with the second quarter water bills rather than posting in the Armada Times.
All Ayes CARRIED
B. BASIC AGREEMENT
The Clerk explained to Council that BASIC is the third party administrator of the HRA (Health Reimbursement Account) for the Village. The Business Associate Agreement submitted from BASIC is an updated version of the original agreement signed when the Village first entered into this arrangement with BASIC. The Business Associate Agreement regards the laws pertaining to HIPPA and the Village’s obligation to follow them.
MOTION by Coenen, seconded by Cooper, to authorize the Clerk to sign the Business Associate Agreement between the Village and BASIC.
All Ayes CARRIED
C. MORRISON STREET MEETING
Treasurer Adair updated Council on a meeting she had with 5/3 Bank regarding the Village property on Morrison Street. She stated that the note on that property is now due, which is $118,000.00, but the property is not currently valued at that amount. Trustee Sutherland stated that there is a building on that property worth $150,000.00 so the property amount should reflect that. Adair stated that she does not know whether 5/3 Bank is aware of this or not and will discuss this with them. Sutherland also asked whether funds were put away for this balloon payment over the last 5 years. Adair explained that during the mortgaging of this property, the economy was stronger and 5/3 Bank was willing to rewrite the loan after 5 years so this was not done. Adair recommends a short term loan of 3 to 5 years if the Village remortgages. 5/3 Bank would like to set an account that would hold $118,000.00 for the life of a loan. The Village could also pay off the note by cashing in a CD. Trustee Coenen stated that he doesn’t want to tie up $118,000.00 for any period of time nor does he want to cash in a CD. He suggested remortgaging for the value of the property and paying the difference. Treasurer Adair will meet with 5/3 Bank and bring back information to Council at the next RCM
D. APPROVAL OF MINUTES OF 2/8/10
Correction to page 3, under East Main Street Topographical Survey, eleven lines from bottom of paragraph reads, “section of road in that district.” should read, “section of water lines in that district.” Same section, eight lines from bottom reads, “water could afford to reconstruct lines and the water and sewer lines are located in the…” should read “water could afford to replace lines and the sewer lines are located in the…” Correction to page 2, under Public Hearing – CDBG Distribution, under the Village requests, “Macomb County Continuum of Care in the amount of $1,900.00” changed to “Macomb County Continuum of Care in the amount of $1,190.00”
MOTION by Coenen, seconded by Clark, to approve the RCM Minutes of February 8, 2010 as amended.
All Ayes CARRIED
E. STATE OF THE VILLAGE UPDATES
State of the Village updates were given by the Water Commissioner, the Sewer Commissioner, Street Commissioner, Park Commissioner, Police Commissioner, the DDA Chairman, the Fire Chief and the President. All updates are on file.
CITIZENS COMMENTS
None Received.
COUNCIL COMMENTS
Police Commissioner Cooper informed the public that there is a snow emergency in effect for the Village and that all vehicles need to be off the roadways for 24 hours to allow the DPW to remove the snow.
No further business.
MOTION by Cooper, seconded by Coenen, to adjourn the meeting at 7:49 pm.
All Ayes CARRIED
Minutes submitted by:
Michelle Poulos, Armada Village Clerk