VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, JANUARY 11, 2010
7:00PM
President Stork called the meeting to order at 7:02 p.m. All rose for Pledge of Allegiance. Present at roll call: Stork, Stirrett, Clark, Coenen, Cooper, Wolak, Sutherland. Also present: Clerk Poulos, Treasurer Adair, Dave Stork, Ed Serwatowski, Matt Fahr, John Paterek, Doug Scott, Scott Chabot, Frank and Laurie Parise.
AGENDA, APPROVAL OF
MOTION by Cooper, seconded by Sutherland, to approve agenda as presented.
All Ayes CARRIED
CITIZEN COMMENT
None received.
ADMINISTRATIVE REPORTS
Dennis LeMieux was not present to give his monthly report.
No Fire Department Report was submitted.
GENERAL BUSINESS
Both items were removed from the Consent Agenda and added as Agenda Items.
Approval of RCM Minutes of 12/28/09 pulled, added as New Business
Item D.
Payment of Bills pulled, added as New Business Item E.
A. WATER TOWER INFORMATION
Water Commissioner Sutherland gave a brief update of the presentation at the last RCM from Utility Services. He stated that the water tower is 14 years old and is in need of major maintenance inside and out. Utility Services is the only company to offer a full service maintenance agreement. They have inspected the water tower inside and out and have prepared a few different options for Council to consider. Council discussed each option (on file) in depth with Dan Kitchen of Utility Services and Ed Serwatowski. Stirrett inquired as to whether the water fund could support these annual payments, which vary between $28,880.00 and $31,406.00, since the five year plan includes other projects. Sutherland stated that the funds are certainly there for a $28,880.00 annual payment and the Village could probably afford the $31,400.00 annual payment. He continued by stating that at the end of the five year plan, things are beginning to diminish, but the payment could be well afforded if other projects were either not done or if alternative funding could be found. Trustee Coenen would like a recommendation from Serwatowski of the needs of the water tower. Serwatowski stated that he is in favor of a maintenance agreement but option choice fall to Council depending on the amount they wish to spend. Wolak agrees that the maintenance needs to be done but does not like the cost. A copy of the proposed agreement will be provided to the Village Attorney for his review. This item will be brought back to the next RCM for Council’s decision.
A. APPROVAL OF RCM MINUTES OF 12/14/09
Addition to page 3, second paragraph, at the end of the paragraph, added “and we have always had a Council person on the ZBA.” Addition to page 4, first paragraph, third line added, “Tap in fees would cost $1,330.00 as stated by Trustee Sutherland.” Correction to page five, first paragraph, seventh line reads “Stork stated this was done to pacify the resident…” should read “Stork stated this was done to satisfy the resident…” Correction to page five, under Approval of RCM Minutes of 11/23/09, forth line from the bottom, reads “The mixer has never been…” should read “The mixer has been…”
MOTION by Sutherland, seconded by Cooper, to approve the minutes of December 14, 2009, regular meeting of the Village Council, as amended.
Ayes: Cooper, Sutherland, Coenen, Wolak, Stork, Clark
Nays: Stirrett CARRIED
B. SET CDBG PUBLIC HEARING DATE
The Clerk asked Council to set the Public Hearing date for the CDBG distribution.
MOTION by Cooper, seconded by Clark, to set the Public Hearing date of February 8, 2010 at 7:30 for CDBG distribution.
All Ayes CARRIED
C. FRANKLIN/HOLLWEG STREET PROJECT CHANGE ORDER
Street Administrator Clark submitted three change orders to the Clerk to be approved by Council. The change order numbered one has already been approved by Council at a previous RCM. Change orders numbered two and three totaling $5,993.01 were discussed at a previous RCM and are now being submitted for payment. Scott Chabot stated there would be no more change orders but the Village is retaining 5%, $7,765.54, until the spring to be certain that the grass germinates and that any issues are resolved with this project and a payment will be due at that time.
MOTION by Clark, seconded by Sutherland, to approve change orders numbered two and three and to authorize payment to Proline Asphalt in the amount of $5,993.01.
Ayes: Clark, Sutherland, Stirrett, Stork, Cooper, Coenen
Nays: Wolak CARRIED
Clark also provided Council with a recommendation from Spicer Group (on file) regarding the concerts in the park this year, since the road construction will be ongoing throughout the summer. Clark suggested that Park Commissioner Coenen consider moving the venue from the Village Park. Coenen stated that he and Sam Boelke have discussed this but have not agreed to move the venue as they fear it will affect attendance, but Council is the deciding entity. Township Supervisor John Paterek offered that the Township Park would be available.
D. APPROVAL OF RCM MINUTES OF 12/28/09
Correction to page 2, under Consent Agenda, Payment of Bills reads “Payment of Bills totaling $12,649.05 approved for payment as follows: Water $4,597.34, Local Street Fund $0 for a total of $206,947.30” should read “Payment of Bills totaling $206,947.05 approved for payment as follows: Water $51,349.97, Local Street Fund $147,545.30 for a total of $206,947.05”.
MOTION by Coenen, seconded by Cooper, to approve the minutes of December 28, 2009, regular meeting of the Village Council, as amended.
Ayes: Cooper, Sutherland, Coenen, Wolak, Stork, Stirrett
Nays: None
Abstain: Clark (absent from this meeting) CARRIED
E. PAYMENT OF BILLS
This item was pulled from Consent for an additional bill from SEMCO, changing the General fund amount as presented from $11,498.42 to $11,598.57 and the total amount of the bills from $32,870.88 to $32,971.03.
MOTION by Cooper, seconded by Coenen, to approve the payment of bills totaling $32, 971.03 as follows:
1. General Fund $ 11,598.57
2. Water Plant Fund $ 2,550.34
3. Water System Fund $ 0
4. Sewer Plant Fund $ 16,674.04
5. Sewer System Fund $ 40.44
6. Major Street Fund $ 18.10
7. Local Street Fund $ 1,630.10
8. Municipal Street Fund $ 459.44
9. DDA $ 0___
Total $ 32,971.03
Ayes: Stork, Stirrett, Cooper, Clark, Coenen, Wolak, Sutherland Nays: None CARRIED
CITIZENS COMMENTS
Laurie Parise of 23455 Torrey Street reiterated her displeasure with the repairs done to her driveway approach. She stated that the video taken of the street project was taken on October 30, 2009 which was not preconstruction and does not prove or disprove when the damage was done. President Stork stated that the construction inspectors, three engineers, and the DPW determined that this was preexisting damage not determined from the video. Mrs. Parise stated that she is concerned that the Village has spent $161,000.00 so far and she would like to see the investment made to this road project protected but feels that if the driveway approaches are not sealed correctly then the investment is not protected. She also stated that the repair done to her driveway approach is disappearing. She continued by stating that she is very pleased as a resident with the road project in general, that she appreciates the Council’s time and hopes that they will give Fulton Street consideration so it is done correctly, is aesthetically pleasing and fiscally responsible. Trustee Sutherland stated that all direction on this project will be taken from MDOT, Council will have no input. Mrs. Parise asked if Council would revisit this issue along with several driveway approaches along Hollweg. Stork advised the Parises to talk to Street Administrator Clark who stated that this will be revisited in the spring to see if a resolution can be reached. Residents are encouraged to call the Village office with concerns about this or any project and the office will fill out a call to action form to be given to the Commissioner for their attention.
COUNCIL COMMENTS
Doug Scott from Rowe Engineering updated Council on the progress of Well House #8. He stated that the contractor is confident that the project will be completed on time.
No further business.
MOTION by Cooper, seconded by Sutherland, to adjourn the meeting at 8:18 pm.
All Ayes CARRIED
Minutes submitted by:
Michelle Poulos, Armada Village Clerk