VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, DECEMBER 28, 2009
7:00PM
President Stork called the meeting to order at 7:00 p.m. All rose for Pledge of Allegiance. Present at roll call: Stork, Stirrett, Coenen, Cooper, Wolak, Sutherland. Absent: Clark. Also present: Clerk Poulos, Treasurer Adair, Gary Timmer, David Stork, John Paterek, Harry Awdey, Carol Morgan, Matthew Fahr, Frank and Laurie Parise.
AGENDA, APPROVAL OF
MOTION by Cooper, seconded by Wolak, to approve agenda as presented.
All Ayes CARRIED
CITIZEN COMMENT
John Paterek wished everyone a Happy New Year.
ADMINISTRATIVE REPORTS
Treasurer Adair informed Council that she has submitted the monthly Treasurer’s Report in this agenda packet (on file).
Gary Timmer of United Water gave a brief summation of his monthly report. He added that a leak in the boiler was discovered last week, can’t find the cause but it is isolated so the plant still has water. They will find it and make a recommendation to Sewer Commission Stirrett. Timmer stated that the boiler is approximately 20 years old and that repairs were made 1 – 2 years ago and could possibly be warranty work. The boiler is in good condition the lines are not. He also stated that the old motive pump is up and running, all requirements were met with two pumps. Stirrett stated that they have decided to hold off until May with the decant lines, the plant does not decant during the winter months, so a soil erosion permit fee of approximately $850.00 could be avoided and Timmer stated that it is fine to start in May and to apply for an exemption at that time as it is likely to get the permit fee waived.
Water Commissioner Sutherland gave two updates to Council:
Water Tower Presentation/Discussion – Dan Kitchen from Utility Services gave a lengthy presentation to Council regarding the repairs needed on the water tower. Utility Services offers a couple of different options for repair and maintenance agreements, which is highly recommended by DPW Supervisor Ed Serwatowski that the Village consider entering into one. Dan Kitchen will supply additional information to the Village for the January 11, 2010 RCM. Information submitted by Utility services is on file.
Revised Five year Plan – Sutherland submitted his revised projected five year plan for the Water Department. A lengthy discussion followed with concerns being raised about low fund balances in year 2014/2015 and wage and insurance costs remaining the same throughout the plan. It was stated that this plan is submitted as projection only. Sutherland will meet with the Treasurer to discuss.
GENERAL BUSINESS
MOTION by Coenen, seconded by Cooper, to approve the consent agenda as presented.
WITHDRAWN
MOTION by Coenen, seconded by Cooper, to approve the consent agenda as amended.
All Ayes CARRIED
Approval of RCM Minutes of 12/14/09 pulled, added as New Business Item D.
Payment of Bills totaling $206,947.05 approved for payment as follows:
1. General Fund $ 3,789.90
2. Water Fund $ 51,349.97
3. Sewer Plant Fund $ 0
4. Sewer System Fund $ 0
5. Major Street Fund $ 1,849.90
6. Local Street Fund $ 147,545.30
7. Municipal Street Fund $ 2,411.98
Total $ 206,947.05
C. Set Regular Council Meeting Dates approved to establish the following dates, times and places of the regular Village Council meeting for calendar year 2010:
Monday, January 11, 2010 Monday, July 12, 2010
Monday, January 25, 2010 Monday, July 26, 2010
Monday, February 8, 2010 Monday, August 9, 2010
Monday, February 22, 2010 Monday, August 23, 2010 Monday, March 8, 2010 Monday, September 13, 2010
Monday, March 22, 2010 Monday, September 27, 2010
Monday, April 12, 2010 Monday, October 11, 2010
Monday, April 26, 2010 Monday, October 25, 2010
Monday, May 10, 2010 Monday, November 8, 2010
Monday, May 24, 2010 Monday, November 22, 2010
Monday, June 14, 2010 Monday, December 13, 2010
Monday, June 28, 2010 Monday, December 27, 2010
Unless changed by the Village Council by duly posted notice, all of the foregoing regular meetings will take place at the Village of Armada municipal offices located at 74274 Burk Street, Armada, Michigan 48005 commencing at 7:00 p.m. Trustee Wolak suggested the Council meet once a month to save money.
No Old Business was presented at this meeting.
A. PRESIDENTIAL COMMISSION APPOINTMENTS
The Clerk received five letters of interest for reappointments to various Village boards. President Stork stated that she spoke to all parties about their reappointments. Trustee Stirrett verified that there is not a conflict with John Paterek service both as DDA member and Township Supervisor. Stork stated that this was investigated when Paterek won the seat as Supervisor and there is no conflict. Stork stated that she has talked to the only other interested party for the ZBA seat, Maureen Finn, and she is ok with the reappointment of Harry Awdey. Trustee Cooper stated that she also spoke to Maureen Finn and Harry Awdey and agrees that Maureen is ok with this. Trustee Coenen stated that the general practice of Council has been to reappoint if the person is still interested.
MOTION by Cooper, seconded by Coenen, to appoint John Paterek to the Downtown Development Authority to a term ending December 31, 2013, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
MOTION by Cooper, seconded by Wolak, to appoint Nathan Miller to the Downtown Development Authority to a term ending December 31, 2013, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
MOTION by Wolak, seconded by Sutherland, to appoint Harry Awdey to the Zoning Board of Appeals to a term ending December 31, 2012, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
MOTION by Sutherland, seconded by Cooper, to appoint Lisa Matte to the Planning Commission to a term ending December 31, 2012, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
MOTION by Wolak, seconded by Cooper, to appoint Carol Morgan to the Planning Commission to a term ending December 31, 2012, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
B. SET BUDGET WORKSHOP DATES
President Stork suggested setting several dates for budget workshops. After Council discussion, it was decided to cut back the amount of dates. Stork stated that the Treasurer will be available to meet with Commissioners and Department Heads the week of January 11 so commissioners will be prepared for workshops and she believes all suggested workshop dates are necessary.
MOTION by Cooper, seconded by Sutherland, to set the following dates, as needed, of January 25, February 8 and 22, March 8 and 22, 2010 for 2010/2011 Budget Workshops to be held at 5:30 pm at the Armada Village Office adding March 1 and 15 if needed.
All Ayes CARRIED
C. APPROVAL OF RCM MINUTES OF 11/23/09
This item was postponed at the previous RCM until this meeting, so Council members could review a video of this meeting to verify the contents of the citizens comment portion of the minutes. Trustees Coenen, Cooper and Stirrett reviewed the video with the Clerk. Coenen stated that after watching the video he felt that the Clerk’s assumption was a fair conclusion, but he is abstaining from the vote as he was not present at the meeting. Change to page 1, under Citizens Comment, first sentence reads “Laurie and Frank Parise of 23455 Torrey Street raised concerns to Council about the damage done to their driveway approach during the Franklin/Hollweg Street Project.” Changed to read, “Laurie and Frank Parise of 23455 Torrey Street raised concerns to Council about their driveway approach.” Change to page 1, under Citizens Comment, second sentence reads “They expressed dissatisfaction with the repairs done to the approach, after it was damaged during construction.” Changed to read, “They expressed dissatisfaction with the repairs done to the approach.” Correction to page 2, Correspondence, added “E. Amendment to Approved Minutes of 10.26.09, removed added as Agenda Item #12”. Correction to page 2, under United Water Report, forth sentence reads, “The mixer has been fixed and all are not operational.” should read, “The mixer has been fixed and five are now operational.” Correction to page 4, under Amendment to Approved Minutes of 10/26/09, middle of the paragraph sentence reads, “President Stork requested that the sentence read” changed to read “Should read”.
MOTION by Sutherland, seconded by Cooper, to approve minutes of November 23, 2009 regular meeting of the Village Council as amended.
Ayes: Stork, Sutherland, Cooper
Nays: Stirrett, Wolak
Abstain: Coenen CARRIED
D. APPROVAL OF RCM MINUTES OF 12/14/09
President Stork requested a review of the audio tape to be reviewed for page 5, first paragraph, seven line down, she stated she did not use the word pacify. Trustee Stirret inquired whether the motion to approve the minutes could be made. The Clerk stated it has been the practice of Council to allow a request for audio tape review. Further corrections were made. Addition to page 3, first item, last paragraph, at the end “and we have always had a Council person on the ZBA.” Addition to page 4, first paragraph, first sentence, at the end, “tap in fees would cost $1,330.00 as stated by Water Commissioner Sutherland.” Correction to page 5, under Approval of RCM Minutes of 11/23/09, forth line from bottom reads, “The mixer has never been…” changed to read, “The mixer has been…”.
MOTION by Cooper, seconded by Sutherland, to postpone the RCM Minutes of December 14, 2009 until the next Regular Council Meeting.
Ayes: Cooper, Clark, Coenen, Stork, Sutherland, Wolak
Nays: Stirrett CARRIED
CITIZENS COMMENTS
None Received.
COUNCIL COMMENTS
None Received.
No further business.
MOTION by Cooper, seconded by Wolak, to adjourn the meeting at 9:18 pm.
All Ayes CARRIED
Minutes submitted by:
Michelle Poulos, Armada Village Clerk