VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, NOVEMBER 9, 2009
7:00PM
President Stork called the meeting to order at 7:03 p.m. All rose for Pledge of Allegiance. Present at roll call: Stork, Stirrett, Clark, Coenen, Cooper, Wolak, Sutherland. Also present: Clerk Poulos, Treasurer Adair, Dwayne Males, Carolyn Sweeney, Scott Chabot, David Stork, Annette Goike, Gary Timmer, Brian Lee, Matt Fahr, and Ed Serwatowski.
AGENDA, APPROVAL OF
MOTION by Cooper, seconded by Coenen, to approve agenda as amended.
Removed Downtown Sprinkler System from Old Business.
All Ayes CARRIED
CITIZEN COMMENT
None received.
GENERAL BUSINESS
MOTION by Clark, seconded by Cooper, to approve the consent agenda as presented.
All Ayes CARRIED
Approval of RCM Minutes of 10/26/09 approved as presented.
Payment of Bills totaling $37,199.19 approved for payment as follows:
1. General Fund $ 2,314.30
2. Water Plant Fund $ 3,744.19
3. Water System Fund $ 0
4. Sewer Plant Fund $ 16,674.04
5. Sewer System Fund $ 268.10
6. Major Street Fund $ 625.17
7. Local Street Fund $ 13,319.80
8. Municipal Street Fund $ 253.59
9. DDA $ 0___
Total $ 37,199.19
Correspondence approved for filing:
None Received.
D. Budget Amendments approved the sewer and municipal street budget
amendments as presented and placed on file.
E. DDA Minutes of 6-2-09, 9-1-09, and 10-6-09 approved for filing.
2. BUILDING DEPARTMENT REPORT
Building Inspector Dennis LeMieux was not present at this meeting so President Stork read aloud the written Building Department Report submitted to the Clerk for filing.
MOTION by Clark, seconded by Sutherland, to accept the Building Department Report as presented place on file.
All Ayes CARRIED
3. FIRE DEPARTMENT REPORT
President Stork read aloud Fire Chief Steve Jerziewski’s Fire Department report (on file) regarding the department’s runs.
MOTION by Cooper, seconded by Stirrett, to accept the Fire Department Report as presented and place on file.
All Ayes CARRIED
4. CHANGE OF AGENDA FORMAT
Attorney Jeff Bahorski and the Clerk worked on a new agenda format and submitted it to Council for their consideration.
MOTION by Coenen, seconded by Cooper, to approve the new agenda format as presented effective December 14, 2009.
All Ayes CARRIED
5. SEWER PLANT MOTIVE PUMP
Sewer Commissioner Stirrett brought this item before Council and allowed Brian Lee and Gary Timmer from United Water to explain the problem. Brian stated that one of the large mixer pumps is not currently working and, even though the pump was rebuilt in June, the bearings have now seized up. It would cost approximately $5,000.00 to rebuild the pump, but it is around 15 years old and has probably met its life expectancy. A couple of options were presented to Council. One is to rebuild the pump as previously stated, or another option is to purchase a new pump, which would cost approximately $24,000.00 with installation. A new pump should have a life expectancy of 15-20 years, is a lot less maintenance, is made to handle more water in the Plant, and would be more energy efficient. Stirrett added that the energy savings would be most visible in the utility bills, as the current pump uses water to lubricate and runs almost 24 hours. The Sewer Plant’s water bill averages $5,000.00 per quarter and savings will be visible here. The delivery for a new pump is 10 weeks and with winter and spring approaching, all three pumps need to be working. All information submitted from United Water is on file. Brian Lee stated that he believes, after Trustee Cooper inquired, that all retrofitting materials are included in the Midwest Power Systems quote. United Water suggests purchasing the new pump.
MOTION by Stirrett, seconded by Coenen, to allow United Water to perform an emergency replacement to Motive Pump #1 and award the purchase to Kennedy Industries and installation to Midwest Power Systems in the total amount of $23,445.
Ayes: Stirrett, Coenen, Stork, Cooper, Sutherland, Clark, Wolak
Nays: None CARRIED
6. STREET ADMINISTRATOR REPORT
Street Administrator Clark and Engineer Scott Chabot updated Council on the Franklin/Hollweg Street Project progress. It was stated that the sidewalks, culverts, driveways, curbing and the first layer of asphalt have been completed and the seed matting and the sod are in the final stages. Chabot informed Council that citizen complaints are being addressed and the old culverts that were blocked have been vactored out to allow water to flow. Clark, Stork and Chabot have addressed the soft spots in the road which have been marked for repair and, according to Chabot, they will be repaired by removing the damaged asphalt and the bad soil underneath and replacing it with 6” of limestone before adding asphalt. Chabot stated that, weather permitting, the final coat of asphalt should be applied by the end of the week. Dwayne Males of Franklin Street raised concerns over cracking and water seepage in the asphalt that he has noticed and stated he believes that separating will occur. He was assured by Chabot that this will be corrected with the repairs. Chabot stated that there is a two year maintenance bond on this project with the contractor.
CITIZENS COMMENTS
None Received.
COUNCIL COMMENTS
Clerk Poulos corrected a statement made in the Armada Times which stated that the Village employs two deputy clerks. The Clerk made very clear that the Village does not employ any deputy clerks and that the part-time clerical/bookkeepers are not deputy clerks.
President Stork made the following announcements:
The Congregational United Church of Christ is hosting a dinner dance on November 21, 2009 featuring the band Freeport.
Marge Wehner is collecting gently used clothing and house wares on behalf of the Berville Lioness Club and can be contacted through the Village office.
No further business.
MOTION by Cooper, seconded by Coenen, to adjourn the meeting at 8:12 pm.
All Ayes CARRIED
Minutes submitted by:
Michelle Poulos, Armada Village Clerk