VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, AUGUST 10, 2009
7:00PM
President Stork called the meeting to order at 7:05 p.m. All rose for Pledge of Allegiance. Present at roll call: Stork, Stirrett, Clark, Coenen, Cooper, Wolak, Sutherland. Also present: Clerk Poulos, Treasurer Adair, Ed Serwatowski, Scott Chabot, Richard Weinand, David Stork, Matt Fahr, Dennis LeMieux, John Paterek, and Carol Morgan.
AGENDA, APPROVAL OF
MOTION by Clark, seconded by Cooper, to approve agenda as presented.
All Ayes CARRIED
CITIZEN COMMENT
None received.
GENERAL BUSINESS
MOTION by Cooper, seconded by Wolak, to approve the consent agenda as amended.
All Ayes CARRIED
Approval of RCM Minutes of 7/27/09 approved as presented.
Payment of Bills totaling $50,968.75 approved for payment as follows:
1. General Fund $ 13,738.70
2. Water Plant Fund $ 5,605.56
3. Water System Fund $ 0
4. Sewer Plant Fund $ 16,822.58
5. Sewer System Fund $ 3,203.06
6. Major Street Fund $ 2,831.45
7. Local Street Fund $ 6,096.36
8. Municipal Street Fund $ 2,671.04
9. DDA $ 0___
Total $ 50,968.75
Treasurer’s Report postponed until the next RCM.
Correspondence approved for filing:
1. Newsletter from Jennifer Haase dated August 3, 2009.
2. BUILDING DEPARTMENT REPORT
Building Inspector Dennis LeMiuex read aloud the written Building Department Report submitted to the Clerk for filing.
MOTION by Clark, seconded by Stirrett, to accept the Building Report as presented and place on file.
All Ayes CARRIED
3. FIRE DEPARTMENT REPORT
Dennis LeMieux read aloud Fire Chief Steve Jerziewski’s Fire Department report (on file) regarding the department’s runs.
MOTION by Coenen, seconded by Cooper, to accept the Fire Report as presented and place on file.
All Ayes CARRIED
4. REPLACEMENT OF FUEL INJECTION PUMP FOR BACKHOE
Item #7 moved ahead for time to allow for Public Hearing.
DPW Supervisor Ed Serwatowski asked Council to allow him to solicit costs for a replacement fuel injection pump for the backhoe. He anticipates the cost not to exceed $1,500.00.
MOTION by Clark, seconded by Wolak, to allow the DPW Supervisor to solicit costs for the replacement of the fuel injection pump for the backhoe.
All Ayes CARRIED
5. PUBLIC HEARING – TO ADOPT THE 2006 INTERNATIONAL FIRE CODE
MOTION by Cooper, seconded by Clark, to enter into Public Hearing for the adoption of the 2006 edition of the International Fire Code with local amendments at 7:15 pm.
All Ayes CARRIED
Public questions included a clarification of the size of a recreational fire, which is 4’ x 2’ burning clean, combustible wood.
MOTION by Cooper, seconded by Clark, to exit Public Hearing at 7:21 pm.
All Ayes CARRIED
Council inquiries included clarification of the differences between bonfires and recreational fires set back, allowable sizes, outdoor fireplaces and the need for permits for any of the before mentioned. Permits will be issued by the Fire Department; the ordinance will be amended to reflect these clarifications.
MOTION by Cooper, seconded by Clark, to adopt the ordinance adopting the 2006 edition of the International Fire Code with local amendments, as amended.
All Ayes CARRIED
Due to the length of this ordinance, it will not be printed in official meeting minutes, but it will be kept on file with the Clerk.
6. REIMBURSEMENT OF REGISTRATION FEES FOR BUILDING INSPECTOR
Dennis LeMieux asked Council to consider reimbursing his fees for registering with the state for Building Official/Building Inspector, the cost is $225.00. The Village of Armada is the only municipality that appoints him as the primary Inspector; he is part time for other municipalities. LeMieux asked Council to consider reimbursing any portion of the $225.00 as the other municipalities he inspects for are part time and very infrequent.
MOTION by Coenen, seconded by Cooper, to reimburse Code Official Dennis LeMieux $225.00 for Building Official/Building Inspector registration renewal.
Ayes: Coenen, Cooper, Sutherland, Wolak, Stork, Stirrett, Clark
Nays: None CARRIED
7. ROMEO FILM PRODUCTION/MICHIGAN FILM INCENTIVES
Michael Fiscus presented Council with a printed power point presentation (on file) explaining the job opportunities associated with the film industry which is expanding in Michigan. The goal is to create long term filming in Michigan with an online resource guide for the film industry to utilize local businesses and locations.
8. SET A PUBLIC HEARING TO ADOPT THE 2006 PROPERTY MAINTENANCE CODE
Attorney Jeff Bahorski submitted to Council a draft ordinance adopting the 2006 Property Maintenance Code for their review and comment. Council briefly discussed. President Stork asked Council to set a public hearing date for discussion and adoption of the code.
MOTION by Cooper, seconded by Wolak, to receive the draft ordinance adopting the 2006 edition of the Property Maintenance Code with local amendments for review and comment, set a public hearing for Monday, September 14, 2009 at 7:15 p.m., and authorize the Village Clerk to publish notice of this public hearing.
All Ayes CARRIED
9. TIMELINE FOR MASTER PLAN
Attorney Jeff Bahorski submitted a timeline for completion of the Master Plan (on file). The prepared timeline does not set the dates for completion but does show dates for timing purposes. Planning Commission Chair Ben Delecke raised issues about the master Plan and the lack of current maps, which he said are missing, and charts which are not current. During a lengthy discussion, Delecke stated that he does not believe that a lot of money needs to be spent since the bulk of the work was done in 2005 and the plan should only require minor changes. President Stork offered to contact the County to inquire whether they have the maps submitted in 2005. Delecke stated that he would like a “game plan” before going forward. He stated that he too would contact the County to get the answers to his questions. He stated that he will ask the County where the Village stands and what we can do to complete this process with as little cost as possible. Delecke, President Stork and Attorney Jeff Bahorski will meet after the County is contacted and bring their report back to Council so the Village can move forward.
10. BUDGET AMENDMENT FOR THE REPLACEMENT OF CUT OFF SAW
Treasurer Adair submitted a budget amendment for Council approval to allow for the purchase of a new cut off saw for the DPW.
MOTION by Wolak, seconded by Clark, to amend the current fiscal year budget to increase expenditures to account number 442-970 in the amount of $1,500.00 for the replacement of the cut off saw bringing the total adjusted prior year funds from $426,492.02 to $425,292.02.
Ayes: Wolak, Clark, Coenen, Cooper, Stork, Sutherland, Stirrett
Nays: None CARRIED
11. REPLACEMENT OF DPW CUT OFF SAW
DPW Supervisor Ed Serwatowski asked Council to allow him to purchase a new cut off saw as the one the DPW is currently using is held together with rubber bands. A cut off saw is used to cut metal and concrete.
MOTION by Wolak, seconded by Clark, to allow the purchase of a cut off saw for the DPW for a cost not to exceed $1,500.00.
Ayes: Wolak, Clark, Stork, Sutherland, Cooper, Stirrett, Coenen
Nays: None CARRIED
12. MAINTENANCE CONTRACT FOR WEBSITE
The Clerk provided Council with an agreement for the maintenance of the website. She explained that a maintenance agreement is necessary to allow for updates (minutes, agendas, important information). The agreement as submitted gives options for one or two years, with discounts offered for both. She asked Council to approve the agreement pending review and approval from the Village Attorney, who recommended two additions stating that the Village owns the website and rate for any overage of time.
MOTION by Coenen, seconded by Cooper, to approve the Maintenance Agreement between the Village of Armada and AWDS (Armada Web Design Services) in the amount of $1,080.00 for a one year agreement, pending approval from the Village Attorney.
Ayes: Coenen, Cooper, Wolak, Stirrett, Clark, Stork, Sutherland
Nays: None CARRIED
13. CHARTER COMMISSION RESOLUTION AND PROPOSED CHARTER
The Clerk informed Council that she had received a resolution for fixing the date for submission of the proposed charter to electorate and a copy of the proposed charter from the Macomb County Clerks Office. These documents are available for review by Council and the public at the Village Clerk’s office.
OLD BUSINESS
1. GIFFELS WEBSTER FINAL DRAWINGS FOR THE FRANKLIN/HOLLWEG PROJECT
Scott Chabot of Giffels-Webster submitted a final plan to Council for the Franklin/Hollweg Street Project (on file). He discussed the plan in detail with Council. Council inquired about curb and gutters and also additional sidewalks that were missing from the plan. Chabot stated that these items are not currently part of the plan, but could easily be added and deleted if costs are excessive.
MOTION by Clark, seconded by Cooper, to approve the final drawings as amended from Giffels/Webster for the Franklin/Hollweg Street Project with itemized options of mountable curbs and sidewalks as presented.
All Ayes CARRIED
2. WELL HOUSE #8
Water Commissioner Sutherland read from a project update prepared by Rowe (on file) for Well House #8. He explained that the letter stated that the plans have been submitted to the MDEQ and Rowe expects to have approval by the end of August, pending no issues which they do not perceive. Rowe also stated that the Village could go forward and authorize Rowe to solicit bids at this time, but explained that if there were any issues with the MDEQ submittal, the process would need to be done again. Sutherland suggests waiting until the approval from the MDEQ before allowing Rowe to solicit bids. He also stated that the Village allocated $253,000.00; not including engineering, for this project and Rowe estimates the cost to be approximately $198,000.00. Rowe letter also stated that the generator at the treatment plant is big enough to operate the Treatment Plant and this well house, which will be a savings of $30,000.00. Sutherland stated that this is just an update, no motion at this time.
3. HEATING AND COOLING OF VILLAGE OFFICE
President Stork updated Council on the bids received for the heating and cooling of the Village office. Three bids were received by the Clerk but two of the companies suggested upgrading the furnace and air conditioning units as they felt they would not support zone heating and cooling. One company would not even submit a cost using the old systems. President Stork told Council that she would be contacting the company that would not bid at all to get his recommendation. She will bring this item back to Council when more information is available.
4. VILLAGE OFFICE CLEANING BIDS
The Clerk and Treasurer have reviewed the bids received at the last meeting and compared each company as directed by Council. Their recommendation is to continue with Good and Clean Janitorial.
MOTION by Coenen, seconded by Cooper, to accept the bid for Janitorial Services with Good and Clean Janitorial at a cost of $100.00 per month subject to verification of bonding and insurance.
Ayes: Coenen, Cooper, Clark, Stork, Sutherland, Wolak, Stirrett
Nays: None CARRIED
5. PLANNING COMMISSION APPOINTMENT
This item was brought back for discussion by Trustee Coenen, who inquired whether the President would consider appointing Tom Seales to the Planning Commission as preferred by majority of Council. The President is standing by her initial recommendation of Carol Morgan to be appointed to the Planning Commission and stated that she has spoken to Tom Seales and that he is fine with waiting until another seat is opened. She also reminded Council that it is the President’s recommendation for appointment with Council’s approval. Trustee Sutherland stated that although he was not at the last Council meeting, he did view it on Channel 6 and felt the Council was “rude” when they did not support the President’s recommendation.
MOTION by Sutherland, seconded by Clark, to appoint Carol Morgan to the Planning Commission to a term ending December 31, 2009, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
Ayes: Sutherland, Clark, Stork
Nays: Stirrett, Coenen, Cooper, Wolak MOTION DENIED
6. NORTH FULTON UPDATE
President Stork gave a brief update of the North Fulton Street Project. She explained that the Village is in the next three stages of this project. The historical register has been sent in to MDOT to verify the ages of the homes. MDOT requirements have been filled out by Spicer Group and sent out today. One easement must be looked at to gain a temporary access, which was actually granted during the North Fulton Street Bridge Project. The resident has yet to be contacted about this but President Stork stated that a permanent easement would be preferred.
CITIZENS COMMENTS
Carol Morgan thanked Council for their consideration and hopes to serve on a Village board another time.
Ben Delecke thanked Council for their presence at the last Planning Commission meeting.
COUNCIL COMMENTS
Trustee Cooper thanked Ms. Morgan for her interest.
Trustee Wolak explained to Ms. Morgan that he does not have any issues with her personally serving on the Planning Commission. He explained his reasoning for not appointing her at this time. He asked the Attorney what Council could do to appoint someone to the commission. Bahorski stated the impasse must be resolved and that no law states how quickly a vacancy needs to be filled.
President Stork made the following announcements:
Armada Drive-In Movie Night is being hosted at the Creekside Center. The cost is $4.00/person or $20.00/car and the movie showing is Tale of Despereaux.
The Armada Fair is beginning of August 18 through August 22. President Stork announced each nights highlights.
Please return the park bench which was stolen from downtown.
No further business.
MOTION by Cooper, seconded by Clark, to adjourn the meeting at 10:15 pm.
All Ayes CARRIED
Minutes submitted by:
Michelle Poulos, Armada Village Clerk