VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, JULY 27, 2009
7:00PM
President Stork called the meeting to order at 7:05 p.m. All rose for Pledge of Allegiance. Present at roll call: Stork, Stirrett, Clark, Coenen, Cooper, Wolak. Absent: Sutherland. Also present: Clerk Poulos, Treasurer Adair, Gary Timmer, Brian Lee, Richard and Joan Weinand, David Stork, Matthew Fahr, Jeff White, John Paterek, Dave Wagner, and Ben Delecke.
AGENDA, APPROVAL OF
MOTION by Cooper, seconded by Clark, to approve agenda as amended.
Added Citizens Comment as Agenda Item #12.
Added Council Comment as Agenda Item # 13.
Moved Quote for UV Shelter at Waste Water Treatment Plant from Item #5 to Item #3.
All Ayes CARRIED
CITIZEN COMMENT
None received.
GENERAL BUSINESS
MOTION by Cooper, seconded by Clark, to approve the consent agenda as amended.
All Ayes CARRIED
Approval of RCM Minutes of 7/13/09 approved as presented.
Payment of Bills totaling $42,894.70 approved for payment as follows:
1. General Fund $ 12,456.60
2. Water Plant Fund $ 2,856.41
3. Water System Fund $ 0
4. Sewer Plant Fund $ 21,553.81
5. Sewer System Fund $ 182.87
6. Major Street Fund $ 3,732.53
7. Local Street Fund $ 98.25
8. Municipal Street Fund $ 2,014.23
9. DDA $ 0___
Total $ 42,894.70
Correspondence approved for filing: None received.
Planning Commission Minutes of 6/01/09 approved for filing.
Planning Commission Minutes of 6/15/09 pulled, added as Agenda Item #14.
2. UNITED WATER REPORT
Gary Timmer of United Water gave a brief summation of his monthly operating report for the Waste Water Treatment Plant. A brief discussion about the content of the report followed.
MOTION by Stirrett, seconded by Cooper, to accept the United Water Report for June, 2009 as presented and place on file.
All Ayes CARRIED
3. QUOTE FOR UV SHELTER AT WASTE WATER TREATMENT PLANT
Sewer Commissioner Stirrett submitted two quotes on behalf of United Water Utility Services. One for the completion of the UV Shelter, which is mandated by the DEQ, and one to install 2 – 3” decant lines. He asked Council to approve these expenditures. Gary Timmer stated that he will investigate removing the sales tax amounts from these quotes as a government entity is sales tax exempt.
MOTION by Stirrett, seconded by Coenen, to have United Water Utility Services complete the UV Shelter (Overhang for UV Equipment) for a sum not to exceed $3,050.00 that will include all labor, material and travel to complete the project.
Ayes: Stirrett, Cooper, Clark, Coenen, Stork, Wolak
Nays: None
Absent: Sutherland CARRIED
MOTION by Stirrett, seconded by Cooper, to have United Water Utility Services complete the installation of 2 – 3” decant lines for a sum not to exceed $4,294.30 that will include all labor, material and travel to complete the project.
Ayes: Stirrett, Cooper, Clark, Coenen, Stork, Wolak
Nays: None
Absent: Sutherland CARRIED
4. AUDITOR’S REPORT
Curtis and Glen McBride presented the FY 2008/09 Audit to Council. The Audit indicates that all funds are within, most beyond, recommended balances. The complete Audit is on file.
MOTION by Coenen, seconded by Wolak, to accept the Audit for Fiscal Year ending March 31, 2009, and to place on file.
Ayes: Wolak, Stork, Coenen, Stirrett, Cooper, Clark
Nays: None
Absent: Sutherland CARRIED
5. SMART FUND DISTRIBUTION
The Clerk explained that every year the Village receives Municipal and Community Credits, this year totaling $5,230.00, which have been given to the Richmond/Lenox EMS for the SMART bus transportation. Jeff White from the Richmond/Lenox EMS was present to explain to Council the benefits of SMART transportation and that last year the Richmond/Lenox EMS had 1,514 transports within the Village and Township.
MOTION by Wolak, seconded by Cooper, to approve signing the Municipal Credit and Community Credit Contract for FY 2010 to distribute the Municipal Credit Funds totaling $1,478.00 and the Community Credit Funds totaling $3,752.00 directly to Richmond/Lenox EMS.
Ayes: Wolak, Cooper, Clark, Stork, Coenen, Stirrett
Nays: None
Absent: Sutherland CARRIED
6. DDA RESIGNATION
The Clerk received a letter of resignation from Brandon Saelens from the DDA. The President asked Council to accept his resignation.
MOTION by Clark, seconded by Coenen, to accept the resignation of Brandon Saelens from the DDA with regret.
All Ayes CARRIED
7. PLANNING COMMISSION RESIGNATION
The Clerk received a letter of resignation from Maureen Finn from the Planning Commission. The President asked Council to accept her resignation.
MOTION by Stirrett, seconded by Cooper, to accept the resignation of Maureen Finn from the Planning Commission with regret.
All Ayes CARRIED
8. PLANNING COMMISSION APPOINTMENT
Two residents have submitted letters of interest for the open seat on the Planning Commission, Carol Morgan and Tom Seales, and President Stork asked Council to consider Carol Morgan for the open seat. She stated that the Planning Enabling Act recommends the Planning Commission consist of people in a variety of professions, including education and Ms. Morgan is a teacher. A lengthy discussion followed when Council did not choose to approve Ms. Morgan, several Council people felt Mr. Seales had more qualifications to serve the Planning Commission, as he is a past President of the Zoning Board for the Township. The President stated that she had met with Mr. Seales and although he is qualified, she had invited Ms. Morgan to join the Planning Commission and that Morgan was her choice at this time. She reminded Council that it is the President’s recommendation, as stated by the Village Attorney at the last Council meeting, for commission seats on the Planning Commission. Chairman Delecke had not met with Ms. Morgan, as discussed at the last Council meeting, because he stated that the President implied she was appointing Mr. Seales. The President chose not to appoint anyone to the open seat at this meeting.
9. PARKS SIX YEAR PLAN
Park Commissioner Coenen presented and reviewed with Council his six year plan for the Parks (on file) as required by the Planning Enabling Act.
10. POLICE DEPARTMENT SIX YEAR PLAN
Police Commissioner Cooper presented and reviewed with Council her seven year plan for the Police Department (on file) as required by the Planning Enabling Act.
11. MML POOL AND FUND LOSS CONTROL REPORT
The Clerk informed Council that she and Park Commissioner Coenen met with Jerry Graczyk, the Village’s Loss Control Consultant from the Michigan Municipal League Liability and Property Pool. She stated that the meeting went very well and that Memorial Park was visited. The few items of concern were addressed and will be completed in a timely manner and one has already been completed by the DPW. The Clerk also informed Council that the Village’s MOD rating (the rating by which rates are set) has decreased substantially over the last several years, saving the Village about $6,000.00 in insurance rates this year alone. She explained that several old claims against the Village have come off and that she, the DPW Supervisor, and the Police Chief have worked to decrease risk in the departments to keep claims down by identifying and reducing risk factors.
12. CITIZENS COMMENT
Trustee Cooper asked Council to consider adding an additional Citizens Comment to the meeting agendas. She stated that the Township holds another open floor for citizens to voice opinions, which also allows for discussion of items which were on the agenda.
MOTION by Cooper, seconded by Stirrett, to add an additional Citizens Comment after Old Business on future meeting agendas.
All Ayes CARRIED
13. COUNCIL COMMENT
Trustee Stirrett asked Council to consider adding a Council Comment after the additional Citizens Comment for Council rebuttal or statements of opinion.
MOTION by Stirrett, seconded by Cooper, to add Council Comment after Citizens Comment on future meeting agendas.
All Ayes CARRIED
14. PLANNING COMMISSION MINUTES OF 6/15/09
President Stork asked to make one comment about the minutes submitted for filing by the Planning Commission Secretary. She referred to Item #4, Conversation between President Stork and Planning Commission Secretary Lisa Matte. Stork stated that a statement from the May 24 meeting minutes said that Planning Chair Delecke tried unsuccessfully to meet with President Stork. Stork contacted the Planning Commission Secretary about this statement because she had made attempts to meet with Delecke. The June 15 Planning Commission meeting minutes then referred to that conversation and Matte reported that Stork asked to change the meeting minutes of May 24, because she did not like the wording. Stork wanted to make clear to Council that she did not ask for the minutes to be changed, as they were already accepted by the Planning Commission, she wanted to make clear to the Planning Commission that she was available to meet with the Chairman and the several attempts were made for that meeting. Planning Commission Liaison Stirrett stated that the minutes do reflect the reporting at the meeting accurately.
MOTION by Coenen, seconded by Cooper, to receive the Planning Commission Minutes of 6/15/09 for filing.
All Ayes CARRIED
OLD BUSINESS
1. FRANKLIN HOLLWEG CONCEPTUAL PLAN
Giffels-Webster submitted a conceptual plan to Council for the Franklin/Hollweg Street Project (on file). President Stork explained the plan to Council.
MOTION by Clark, seconded by Coenen, to accept the Franklin/Hollweg conceptual plan as submitted from Giffels-Webster.
All Ayes CARRIED
2. VILLAGE OFFICE CLEANING BIDS
The Clerk stated that she has received three bids for the Village office cleaning. She explained that the bid from the current cleaning company was received in a sealed envelope and that she was uncomfortable opening it before an open meeting. The bid was opened, but no costs were discussed. The bids need to be compared so postponing this item until the next RCM was discussed.
MOTION by Wolak, seconded by Coenen, to postpone until the next RCM to allow the Clerk/Treasurer to review the proposals and bring back a recommendation.
All Ayes CARRIED
CITIZENS COMMENTS
None Received.
COUNCIL COMMENTS
Trustee Stirrett inquired about receiving budget vs. actual report. Treasurer Adair stated that Council will receive the report monthly.
President Stork made the following announcements:
Park Commissioner Coenen announced the Valkyrie Trio performing at the Armada Jams on Wednesday at 7:30 pm.
The Armada Fair is hosting and Entertainment Showcase on August 19 at the Fairgrounds. Applications are available at the Fair Office.
Congratulations to Ross Boelke who was awarded the Civilian Meritorious Service Medal given by the Defense Department for exceptional meritorious conduct in the performance of outstanding services and achievements benefiting the country and its citizens, which is the top honor a civilian can receive.
No further business.
MOTION by Cooper, seconded by Clark, to adjourn the meeting at 9:18 pm.
All Ayes CARRIED
Minutes submitted by:
Michelle Poulos, Armada Village Clerk