VILLAGE OF ARMADA
SPECIAL COUNCIL MEETING
TUESDAY, JUNE 30, 2009
7:00 PM
Pres. Stork called the meeting to order at 7:00 p.m. All rose for Pledge of Allegiance. Present at roll call: Stork, Sutherland, Clark, Cooper, Stirrett. Coenen, Wolak arrive at 7:03. Also present: Clerk Poulos, Don King, (Fazal Khan & Associates), Scott Chabot (Giffels Webster), Tom Kellogg (Lehner & Associates), Doug Skylis (Rowe Professional Services), David Stork, Matt Fahr (Armada Times).
GENERAL BUSINESS
AGENDA, APPROVAL OF
MOTION by Cooper, seconded by Clark, to approve agenda as presented.
All Ayes CARRIED
1. DISCUSSION/PROPOSAL ACCEPTANCE FOR THE FRANKLIN/HOLLWEG STREET PROJECT
The Council discussed each of the Engineering Firms proposals, with Street Administrator Clark providing a breakdown of each firm’s costs for the Franklin/Hollweg Street project. Council and the Engineers who were present discussed the proposals with the Engineers answering specific questions posed to them by Council.
MOTION by Clark, seconded by Sutherland, to accept the proposal by Giffels
Webster for professional engineering and surveying services for Franklin/Hollweg Street Project rehabilitation in the cumulative amount of $19,900.00, inclusive of Option 1, (with or without) Option 2, and (with or without) Option 3 as an alternative for Section C, subject to the preparation and execution of a contract incorporating the terms, conditions and pricing in the proposals made by Giffels-Webster and agreed upon by the Village.
Ayes: Clark, Sutherland, Cooper, Stirrett, Stork, Coenen, Wolak
Nays: None CARRIED
The Council had a lengthy discussion regarding the Engineering Firms proposals. Concerns were raised about the cost submitted by Giffels/Webster, as they were not the least costly. Scott Chabot stated that Giffels/Webster would negotiate costs and that the predetermined hourly rates would be billed to meet the contracted price. He also stated that the Village would own all drawings digitally and physically. Coenen questioned whether Council would be bidding all future projects or letting the appointed engineer bid them, as he would prefer to do. President Stork stated that she would still like to bid out all major projects to cut down on costs, using the appointed engineers for consultation for the Village and the Planning Commission. She further explained that this would be an issue for Council to vote on at that time. Council and the Engineers who were present discussed the proposals with the Engineers answering specific questions posed to them by Council.
MOTION by Clark, seconded by Sutherland, to accept the proposal by Giffels/Webster for general engineering services, subject to the preparation and execution of a contract incorporating the terms, conditions and pricing in the proposal made by Giffels/Webster and agreed upon by the Village.
Ayes: Clark, Sutherland, Cooper, Stork
Nays: Stirrett, Coenen, Wolak CARRIED
MOTION by Cooper, seconded by Clark, to adjourn the meeting at 7:42 pm.
All Ayes CARRIED
No further business.
Meeting adjourned at 7:42 p.m.
Minutes submitted by:
Michelle Poulos
Armada Village Clerk