VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, JUNE 22, 2009
7:00PM
President Stork called the meeting to order at 7:01 p.m. All rose for Pledge of Allegiance. Present at roll call: Stork, Stirrett, Coenen, Cooper, Wolak. Absent: Clark, Sutherland. Also present: Clerk Poulos, Treasurer Adair, Ed Serwatowski, Richard Weinand, Matt Fahr, Dennis Collison, Doug Skylis, Scott Chabot, David Stork, Brian Lee, Tom Arlington.
AGENDA, APPROVAL OF
MOTION by Cooper, seconded by Stirrett, to approve agenda as amended.
1. Added Village Website as Old Business Item #2.
All Ayes CARRIED
CITIZEN COMMENT
None received.
GENERAL BUSINESS
MOTION by Stirrett, seconded by Cooper, to approve the consent agenda as amended.
All Ayes CARRIED
Approval of RCM Minutes of 6/8/09 pulled, added as Agenda Item #9.
Payment of Bills totaling $13,809.84 approved for payment as follows:
1. General Fund $ 9,013.48
2. Water Plant Fund $ 959.01
3. Water System Fund $ 0
4. Sewer Plant Fund $ 0
5. Sewer System Fund $ 552.00
6. Major Street Fund $ 124.12
7. Local Street Fund $ 956.69
8. Municipal Street Fund $ 2,084.58
9. DDA $ 119.96
Total $ 13,809.84
Correspondence approved for filing:
Newsletter from Jennifer Haase, State Representative, dated 6-15-09.
Letter from the City of New Baltimore dated 6-15-09.
2. UNITED WATER REPORT
Brian Lee of United Water gave a brief summation of his monthly operating report for the Waste Water Treatment Plant. A brief discussion about the content of the report followed.
MOTION by Stirrett, seconded by Cooper, to accept the United Water Report for May, 2009 as presented and place on file.
All Ayes CARRIED
3. DPW DISCUSSION
President Stork awarded the DPW workers with Certificates of Appreciation for all they do for the Village.
4. TAX RATES AND WARRANTS
Treasurer Adair asked Council to approve the standard resolutions for the Supervisor’s Assessor’s warrants, which are approved yearly. She stated that during the budget workshop the Council set the proposed millage rate along with the requirements of MCL 141.412 the Uniform Budgeting and Accounting Act. The Village did not have a truth in taxation hearing because the tax rate was not increased and the Village did not take the maximum allowable. The Village’s millage rates will be set as the same rate as last year, which are an under levy.
MOTION by Coenen, seconded by Wolak, to approve the millage rate to be levied by the Treasurer for tax year 2009 for operating the General Fund be levied at the reduced rate of 9.4424 mills in compliance with the Headlee 2009 reduction factor of 1.0000 Section MCI 211.34d.
Ayes: Coenen, Wolak, Cooper, Stirrett, Stork
Nays: None
Absent: Sutherland, Clark CARRIED
MOTION by Coenen, seconded by Wolak, to approve the millage rate to be levied by the Treasurer for tax year 2009 for operating the Municipal Street Fund be levied at the reduced rate of 3.7768 mills in compliance with the Headlee 2009 reduction factor of 1.0000 Section MCI 211.34d.
Ayes: Coenen, Wolak, Cooper, Stirrett, Stork
Nays: None
Absent: Sutherland, Clark CARRIED
Treasurer Adair stated that this creates a 13.2192 millage for the Village. She stated that included in the packet for Council is the 2009 Millage Reduction Fraction Computation from the County to support the reduction factor, the Assessor’s/Supervisor’s Warrant for the DDA Roll, the Assessor’s/Supervisor’s Warrant for the Personal Property Roll, and the Assessor’s/Supervisor’s Warrant for the Real Property Roll.
5. VILLAGE GENERAL ENGINEER AND FRANKLIN/HOLLWEG STREET PROJECT
President Stork asked Council to set a Special Meeting date to discuss this item as Street Administrator Clark is absent from this meeting, as is Trustee Sutherland. President Stork opened the sealed bids for the general consulting engineering for the Village from Anderson, Eckstein and Westrick, Williams & Works, Giffels/Webster, Fazal Khan & Associates, F,T,C & H, Rowe Professional Services, Spicer Group, Lehner Finland, and Huron Consultants. It was explained that the pricing would be discussed at the special meeting and would not be disclosed at this meeting.
MOTION by Cooper, seconded by Coenen, to set a Special Meeting date of June 30, 2009 at 7:00 pm to determine the Engineer for the Franklin/Hollweg Street Project.
All Ayes CARRIED
President Stork opened the sealed bids for the Franklin/Hollweg Street project from Williams & Works, Anderson, Eckstein and Westrick, Fazal Khan and Associates, Lehner Finland, F,T,C & H, Giffels/Webster, Huron Consultants, Rowe Professional Services, and Spicer Group. It was explained again that the pricing would not be disclosed until the special meeting.
MOTION by Cooper, seconded by Coenen, to set a Special Meeting date of June 30, 2009 at 7:00 pm to discuss and possibly determine the Village General Engineer.
All Ayes CARRIED
6. TRAIL SUMMIT – RESOLUTION OF SUPPORT
President Stork asked Council to consider a resolution of support for the “70 Mile Trail Loop”, also known as the Macomb Orchard Trail. She explained that the County has asked communities to approve a resolution of support, with no money offered, for the trail.
MOTION by Stirrett, seconded by Cooper, to approve the resolution of support to the Macomb County Trailways Master Plan as follows:
Whereas in 2009 the Macomb County Board of Commissioners supported the unified completion, and continued update, of the Macomb County Trailways Master Plan:
And, whereas the “70 Mile Trail Loop” is an essential portion of Macomb County’s comprehensive trail vision;
And, whereas grants available for non-motorized trail endeavors have become very competitive and municipalities/organizations that are included in a countywide plan will position themselves in a greater opportunity to access those grant dollars.
Therefore be it resolved that the Village of Armada be in full support and cooperation of the Macomb County “70 Mile Loop”.
Ayes: Stirrett, Cooper, Stork, Coenen
Nays: Wolak – because the people voted not to participate or pay for trail.
Absent: Sutherland, Clark CARRIED
7. B S & A BUILDING PROGRAM TRAINING
The Clerk and Treasurer asked Council to consider authorizing training for the BS&A building program. It was explained that the program has yet to be utilized to its full potential and that training is necessary for this. The cost for BS&A to train in house is $800.00/day and that two days are necessary.
MOTION by Coenen, seconded by Cooper, to approve the Village office to authorize BS&A training for the clerical staff not to exceed $1,600.00.
Ayes: Coenen, Cooper Wolak, Stirrett, Stork
Nays: None
Absent: Clark, Sutherland CARRIED
8. RAISE SCHEDULE FOR OFFICE CLERICAL WORKERS
Treasurer Adair asked Council to consider raising the part time office clerical workers pay from $12.00/hour to $12.50/hour, keeping in line with the recent increases given to the other employees, particularly the part time police secretary. A fairly lengthy discussion followed with Council deciding that .25/hour would be a more appropriate increase.
MOTION by Wolak, seconded by Stirrett, to increase the part time office clerical workers pay to $12.25/hour effective the first full payroll in July.
Ayes: Wolak, Stirrett, Cooper, Stork, Coenen
Nays: None
Absent: Clark, Sutherland CARRIED
9. APPROVAL OF RCM MINUTES OF 6/08/09
Correction to page 4, under Application for Planning Commission (Village Pocket Park), the Ayes for the motion read "Clark, Sutherland, Stirrett, Stork, Wolak." Should read "Clark, Sutherland, Stirrett, Stork, Coenen."
MOTION by Wolak, seconded by Coenen, to approve minutes of June 8 2009, regular meeting of the Village Council as amended.
Ayes: Wolak, Coenen, Stirrett, Stork
Abstain: Cooper
Absent: Clark, Sutherland CARRIED
OLD BUSINESS
1. RFP FOR ZONE HEATING AND COOLING FOR VILLAGE OFFICE, COUNCIL
COUNCIL CHAMBER AND POLICE STATION
President Stork explained to Council that the Village office has heating/cooling problems between the village office, conference room, and the Police station. She explained that while one section may be very cool, the other is not. She would like to seek bids for zone heating in each of the three locations so the heat/air could be controlled in each section or turned off while not needed.
MOTION by Wolak, seconded by Stirrett, to allow the Clerk to seek bids for the Village office, Council Chamber and Police Station for zone heating and cooling.
All Ayes CARRIED
2. VILLAGE WEBSITE UPDATE
The Clerk announced to Council and the public that the Village website, www.villageofarmada.org is completed and ready for public view. She explained that the website was not available during that last couple of weeks while some changes were made but it is up and running now. She also explained that the e-mail provided with the site is now also running.
President Stork made the following announcements:
Fireworks will be in Berville on June 26, 2009, with a rain date of June 28, 2009, at the Berville Lions Field.
No further business.
MOTION by Cooper, seconded by Stirrett, to adjourn the meeting at 8:24 pm.
All Ayes CARRIED
Minutes submitted by:
Michelle Poulos, Armada Village Clerk