VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, MAY 11, 2009
7:00PM
Pres. Stork called the meeting to order at 7:04 p.m. All rose for Pledge of Allegiance. Present at roll call: Stork, Cooper, Clark, Coenen, Stirrett, Sutherland and Wolak. Also present: Treasurer Adair, Clerk Poulos, Jeff Bahorski, Matt Fahr, John Paterek, Richard Weinand, Sue Scribner, Marv Hoxie, Steve Jerziewski, Dennis LeMieux, Ed Serwatoski, David Stork, Gerrad Godley and David Wagner.
AGENDA, APPROVAL OF
MOTION by Cooper, seconded by Sutherland, to approve agenda as amended.
Added Catch Basin Cleaning Quotes as Agenda Item #11.
All Ayes CARRIED
CITIZEN COMMENT
Richard Weinand read aloud a letter he submitted to Council (on file).
GENERAL BUSINESS
MOTION by Clark, seconded by Cooper, resolved to approve the Consent Agenda, as presented.
All Ayes CARRIED
Approval of RCM Minutes of 4/13/09 approved as presented.
Payment of Bills totaling $41,694.79 approved for payment as follows:
1. General Fund $ 11,781.46
2. Water Plant Fund $ 2,592.80
3. Sewer Plant Fund $ 23,259.30
4. Sewer System Fund $ 236.37
5. Major Street Fund $ 936.44
6. Local Street Fund $ 2,754.68
7. Municipal Street Fund $ 133.74
8. DDA $ 0____
Total $ 41,694.79
Treasurer's Report approved for filing.
Approval of RCM Minutes of 4/27/09 approved as presented.
Amendment to Previous Schedule of Bills approved to pay the higher payment effective 4-28-09.
Correspondence approved for filing:
1. Newsletter from State Representative Jennifer Haase dated 5-4-09.
2. Newsletter from State Representative Jennifer Haase dated 4-27-09.
3. Newsletter from State Representative Jennifer Haase dated 5-8-09.
4. Newsletter from State Representative Jennifer Haase dated 5-6-09.
5. Letter from Richard Weinand.
6. Notice from the Salvation Army.
7. Letter from Walt Vore.
8. Note from President Stork.
2. MICHIGAN WORKS SUMMER YOUTH EMPLOYMENT PROGRAM – ANNA WHITE
Anna White, a representative from Michigan Works, addressed Council on job opportunities available for 14 to 24 year olds through the Federal American Reimbursement Funds. The jobs are available to low income or disabled young adults and are full time, minimum wage ($7.40/hr) with no benefits. The jobs are broken down into two categories, 14 to 18 year olds will start in June and will work 40 hour work weeks and the 18 to 24 year olds will begin working in May and will work 40 hour work weeks until September 30. Proof of low income status is mandatory, as well as copies of birth certificate and social security card, a resume is not mandatory but would be helpful. Ms. White is also soliciting nonprofit work sites in Armada. She explained the benefit to the employer is free labor and no liability or health insurance. She stated that they have already signed on with the Octagon House, Macomb orchard Trail and the Armada Fair. She left information with the Clerk for distribution through the Village Office.
3. BUILDING DEPARTMENT REPORT
Building Inspector Dennis LeMiuex read aloud the written Building Department Report submitted to Council for filing.
MOTION by Cooper, seconded by Wolak, to accept the Building Report as presented and place on file.
All Ayes CARRIED
4. 2009 INTERNATIONAL FIRE CODE/PROPERTY MAINTENANCE CODE
Code Enforcer Dennis LeMieux and Attorney Jeff Bahorski explained that the Village needs to update to the 2009 International Fire Code and the 2006 Property Maintenance Code, which Jeff is reviewing. The Village is currently working with the 2000 version of each. When Jeff is done reviewing, these will be brought back to Council for adoption.
5. FIRE DEPARTMENT REPORT
Fire Chief Steve Jerziewski read aloud a Fire Department report regarding the department runs in the Village.
6. PAY FOR SUMMER PARK PERFORMERS
Park Commissioner Coenen informed Council that Metropolitan Lawn Service has donated lawn service for Memorial Park. He also stated that Killingbeck has the forms set and the cement will be poured tomorrow for the pavilion flooring and handicap accessible sidewalk. He also informed Council that all of the Armada Jams dates have been filled and contracts have been signed. He stated that the auditor has suggested setting a procedure for paying the performers; two performers have donated their performances while nine other performers are participating for $200.00 a piece as budgeted for in this year’s budget. Coenen does not have a preference, if Council wants the office to print all of the checks at the beginning of the season, or to have the office print them once a month or every other week. Treasurer Adair does not have a preference either, just is requesting Councils direction. Trustee Sutherland stated that he does not feel this is a necessary expenditure as infrastructure needs improvement and must be paid. Coenen stated this was discussed during the budget workshops and that President Stork recommended the dollar amount to him, which she disputes. Stork also says that even though it was budgeted to pay the performers, it still needs to be voted on in a Council meeting. Coenen stated he agrees, but he felt these issues were covered during the budget workshops and that he felt he had full Council support to offer payment. Township Supervisor John Paterek suggested soliciting donations from the downtown businesses.
Coenen also stated that there will be events that he will miss due to prior commitments and that Sam Boelke will be at all of the performances in his absence. He also stated that Sam has been a tremendous help and worked very had to solicit performers. He will bring this back to the next Council meeting for Council’s consideration.
MOTION by Coenen, seconded by Stirrett, to allow the Village Treasurer to draft checks for the Village concert series not to exceed a total amount of $1,800.00 for all bands.
Ayes: Clark, Sutherland, Coenen, Cooper, Stork, Stirrett, Wolak
Nays: None CARRIED
7. APPOINTMENT TO THE CABLE COMMISSION
President Stork recommended that Council appoint David Wagner to an open seat on the Cable Commission per his letter of request (on file).
MOTION by Wolak, seconded by Clark, to appoint David Wagner to the Cable Commission to a term ending December 31, 2011, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
8. RFP – WELL HOUSE FOR REPLACEMENT WELL #4/WELL #8
As discussed at the previous Council meeting, an RFP has been prepared for well house #8 including professional engineering and surveying services, block building, well pump, stand-by generator and associated equipment. President Stork would like Council to authorize the Clerk to advertise for this project. She also stated that the authorization certificate has not yet been received, as projected by Trustee Sutherland at the last RCM, and that Williams and Works is requesting the certificate weekly from the DEQ.
MOTION by Sutherland, seconded by Clark, to authorize the Clerk to advertise for engineering bids for the construction of Well House #8 to include professional engineering and surveying services, block building, well pump, stand-by generator and associated equipment.
All Ayes CARRIED
9. STREET COMMISSIONER DISCUSSION OF HOLLWEG/FRANKLIN
Street Commissioner Clark submitted a map (on file) to Council breaking down costs for each section of Franklin and Hollweg for milling, road reshaping and at least 3” of asphalt, with the corner needing a complete rebuild with curbing. Stork explained that the figures came from a recent street project in Capac. Clark stated that the road should have a 7 to 10 year life expectancy if properly maintained with crack sealing. Gerrad Godley of Spicer Group suggested surveying this project when Spicer is surveying Fulton Street to save money, but Fulton is scheduled for tomorrow, which Council feels is too soon. Clark stated he is not expecting a motion tonight and wanted Council to consider for a future meeting. It was discussed that Clark should bring an RFP back to the next Regular Council Meeting for this project.
10. RFP VILLAGE CONSULTING ENGINEER
Trustee Wolak asked for this item to be brought back to this meeting. The Village has not appointed a consulting engineer for the Village as yet and it is the consensus of the board that the Village needs an engineer. An RFP has been created based on the previous RFP the Village used when seeking an engineering firm. The Attorney has reviewed. President Stork would like Council to allow the Clerk to advertise to begin the process.
MOTION by Wolak, seconded by Cooper, to authorize the Clerk to advertise for consulting engineering firms for the Village.
All Ayes CARRIED
11. CATCH BASIN CLEANING QUOTES
Street Commissioner Steve Clark asked Council to allow the DPW Supervisor to solicit bids for the cleaning of the Village catch basins.
MOTION by Clark, seconded by Coenen, to have the DPW Supervisor send out for quotes for the cleaning of the Village Catch Basins.
All Ayes CARRIED
The President spoke of a meeting she attended for avoiding foreclosure which detailed what residents can do and information is available at the Village Office.
The Clerk announced an event hosted by the Armada Music Department on May 16 at Creekside Banquet Center.
No further business.
MOTION by Cooper, seconded by Coenen, to adjourn the meeting at 8:12 pm.
All Ayes CARRIED
Minutes submitted by:
Michelle Poulos, Armada Village Clerk