VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, FEBRUARY 9, 2009
7:00PM
Pres. Stork called the meeting to order at 7:04 p.m. All rose for Pledge of Allegiance. Present at roll call: Stork, Cooper, Clark, Coenen, Stirrett, and Sutherland. Absent: Wolak. Also present: Clerk Poulos, Treasurer Adair, Karl Krueger, Jeff White, Representative Jennifer Haase, David Stork, Laurie Huff, Cheryl Coots, Richard Weinand and Matt Fahr.
AGENDA, APPROVAL OF
MOTION by Cooper, seconded by Clark, to approve agenda as amended.
Moved Sewer Commissioner Report to Item #2, to allow for the Public Hearing to begin on time.
2. Moved Certificate of Commendation until Terri Beckman arrives.
All Ayes CARRIED
CITIZEN COMMENT
Police Chief Howard Smith informed Council that he and a few of his officers attended a PAL fundraiser where Director Tim Woelkers presented the Village of Armada with a plaque signifying the 25th anniversary of PAL. Chief Smith stated that Woelkers thanked the Village and the past and present Council for their support over the years.
GENERAL BUSINESS
MOTION by Clark, seconded by Cooper, resolved to approve the Consent Agenda, as presented.
All Ayes CARRIED
Approval of RCM Minutes of 1/26/09 approved as presented.
Payment of Bills totaling $50,533.97 approved for payment as follows:
1. General Fund $ 25,243.13
2. Water Plant Fund $ 8,509.66
3. Water System Fund $ 0
4. Sewer Plant Fund $ 5,600.17
5. Sewer System Fund $ 2,738.06
6. Major Street Fund $ 6,050.58
7. Local Street Fund $ 3,700.79
8. Municipal Street Fund $ -1,308.42
9. DDA $ 0___
Total $ 50,533.97
Treasurer's Report approved for filing.
Departmental Reports received from Building, approved for filing.
Correspondence approved for Filing:
1. Clerk letter to Richard Weinand regarding Zoning Board appointment.
2. Clerk Letter to Harry Awdey regarding Zoning Board appointment.
3. Clerk Letter to Lisa Matte regarding Planning Commission appointment.
4. Clerk Letter to Paul Shoemaker regarding Planning Commission appointment. 5. Two (2) Notice of Hearing announcements for SEMCO Energy customers.
2. SEWER COMMISSIONER REPORT
Sewer Commissioner Stirrett updated Council on two issues:
Waste Water Treatment Plant Evaluation – Stirrett explained that after the Sewer Plant walk through, it was noted that the plant is now 20 years old as is some of the equipment. Stirrett has discussed this with Gary Timmer of United Water who mentioned that the city of Tawas had contracted with United Water to bring in Electricians and Engineers to evaluate their plant and equipment life expectancy and to give their cost estimates for replacement/repair. Stirrett stated that this would help with the five year plan for the plant, but it will cost around $10,000.00. He commended the Treasurer for budgeting for equipment repair, but added that he is not sure what equipment needs the most attention until it breaks down. Trustee Coenen stated that United Water needs to be performing the correct preventative maintenance as allowed for in the contract. Stirrett stated that until experts are brought in to run diagnostics on the equipment, he is not sure the contract covers that sort of maintenance. Stirrett stated that he did not expect the cost to be that high but wanted Council to be aware that this is an option.
Waste Water Treatment Plant Text Book – Stirrett told council that he had spoken to Gary Timmer who mentioned that a professor from MSU is writing a book on Waste Water Treatment Plants. The professor had just toured the Wixom plant, which is also run by United Water, and he is looking for an SBR sequencing batch reactor Waste Water Treatment Plant and Gary inquired whether Armada would be interested in participating in this publication. Stirrett is currently compiling information on the specifics of participating in this. Coenen stated that when this plant opened, it was state of the art and people from all over the world came to see it. Stirrett will follow up when more information is received.
3. CDBG PUBLIC HEARING – 7:15 PM
MOTION by Clark, seconded by Cooper, to enter into Public Hearing at 7:17 pm.
All Ayes CARRIED
The Village of Armada's entitlement for fiscal year 2009/10 under the CDBG Program is approximately $33,000.00. Of this amount, up to fifteen percent (15%) may be allocated to program services. The balance may be allocated to capital projects, administrative fees, and bricks and mortar projects. Discussion followed with Jeff White of Richmond Lenox EMS, Lori Huff of MCREST and Cheryl Coots of Samaritan House explaining their organizations needs.
The Village received requests from the following:
Cathy Wylin submitted a request on behalf of the Armada Senior Citizens Program for any available amount for program services.
Jeff White submitted a request on behalf of the Richmond/Lenox EMS for $1,000.00.
Macomb County submitted service requests on behalf of:
Community Housing Network, Inc. for $2,000.00.
MCREST for $1,000.00.
Salvation Army for $1,000.00.
Samaritan House for any amount available.
Macomb County submitted facility requests on behalf of:
MCCSA for any amount available.
MOTION by Cooper, seconded by Clark, to exit Public Hearing at 7:35 pm.
All Ayes CARRIED
MOTION by Stirrett, seconded by Sutherland, to approve the fiscal year 2009/10 CDBG Program based upon an entitlement of approximately $33,000.00 and allocated as follows:
Capital Projects - Unprogrammed Funds $27,050.00 (approximate)
Administration Fees $ 1,000.00
Program Services:
1. Armada Senior Citizens Program $ 2,750.00
2. Samaritan House $ 600.00
3. MCREST $ 600.00
4. Richmond Lenox EMS $ 1,000.00
Total $33,000.00
Ayes: Stirrett, Coenen, Sutherland, Stork, Clark, Cooper
Absent: Wolak
Nays: None CARRIED
4. SET BUDGET WORKSHOP DATES
After discussion, Council agreed to set the following dates and time for budget workshops:
MOTION by Coenen, seconded by Stirrett, to establish dates of February 16, February 23, March 2, and March 9, 2009 at 5:30 pm for the 2009/2010 budget workshops with dates of March 16 and March 23 if needed.
All Ayes CARRIED
5. PRESIDENT’S UPDATE OF METTING WITH DEB SMITH OF ACEP
President Stork informed Council of a meeting with Deb Smith of ACEP. She stated that ACEP helped put together the concerts in the park program with Sam Boelke. ACEP programs are non profit and should support themselves, but the program had an approximate $8,000.00 shortfall last year. Stork explained that she suggested to Smith that she may consider approaching CDBG for funds next year. Stork also stated that ACEP may request money from the Village and the Township to cover these shortfalls.
6. RESIGNATION FROM PLANNING COMMISSION
The Clerk received a letter of resignation from Richard Weinand from the Planning Commission. President Stork and Trustee Clark thanked Mr. Weinand for his services on the Planning Commission.
MOTION by Cooper, seconded by Clark to accept the resignation of Richard Weinand from Planning Commission, with regret.
All Ayes CARRIED
OLD BUSINESS
1. STIMULUS PACKAGE
President Stork supplied Council with copies of the letters requesting stimulus monies (on file). Water Commissioner Sutherland explained his requests for money, as did Sewer Commissioner Stirrett, Street Administrator Clark, and Park Commission Coenen. President Stork stated that the request will be sent to all of our Representatives for consideration.
2. PARK COMMISSIONER REPORT
Park Commissioner Coenen and President Stork submitted to Council a draft park ordinance. They asked the Council to review and submit their suggestions to the Park Commissioner. The Attorney will attend the next regular meeting where this will be discussed.
*Terri Beckman, who was scheduled to receive the certificate of commendation, did not arrive for the Council Meeting. Police Commissioner Cooper asked to bring this item back to the next Regular Council Meeting.
No further business.
Meeting adjourned at 8:26 p.m.
Minutes submitted by:
Michelle Poulos, Armada Village Clerk