VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, JANUARY 26, 2009
7:00PM
President Stork called the meeting to order at 7:04 p.m. All rose for Pledge of Allegiance. Present at roll call: Stork, Stirrett, Clark, Cooper, Coenen, and Sutherland. Absent: Wolak. Also present: Clerk Poulos, Treasurer Adair, Karl Krueger, Gary Timmer, Tom Arlington, David Stork, Matthew Fahr, John Paterek, and Richard Weinand.
AGENDA, APPROVAL OF
MOTION by Cooper, seconded by Clark, to approve agenda as presented.
All Ayes CARRIED
CITIZEN COMMENT
None received.
GENERAL BUSINESS
MOTION by Clark, seconded by Stirrett, to approve the consent agenda as presented.
All Ayes CARRIED
Approval of RCM Minutes of 1/12/09 approved as presented.
DPW Supervisor Attending of the Groundwater Conference approved to allow Ed Serwatowski to attend the 16th Groundwater Conference.
Planning Commission Minutes of 12-1-08 approved for filing.
Payment of Bills totaling $4,906.24 approved for payment as follows:
1. General Fund $ 4,520.79
2. Water Plant Fund $ 0
3. Water System Fund $ 260.45
4. Sewer Plant Fund $ 0
5. Sewer System Fund $ 125.00
6. Major Street Fund $ 0
7. Local Street Fund $ 0
8. Municipal Street Fund $ 0
9. DDA $ 0___
Total $ 4,906.24
Correspondence approved for filing:
NEMC Minutes of 12-3-08.
Newsletter from Jennifer Haase, State Representative.
UNITED WATER REPORT
Gary Timmer of United Water gave a brief summation of his monthly operating report for the Waste Water Treatment Plant. He explained that the report submitted was entirely produced at the plant and that the previous software issues have been resolved. An inquiry from Trustee Cooper asked whether the mixer project has been completed. Gary Timmer stated that the mixers are not running yet due to the ice build up, but are capable of running. He is still waiting to transfer the sludge from one tank to the other (one tank has been completely cleaned) to decant, waiting for weather to warm up to complete the mixer project. Ideally the mixers will run when the tanks are full, when the solids settle and the water rises. They are manually run, it is up to the operator’s discretion as to how often they are run and it is a slow and continuous process. Heat tape is being used to warm the tanks to allow water to flow in this freezing weather. Cooper referenced the report which stated that a pump would need to be replaced. Gary stated that they are looking into options for rebuilding the pump, and had received quotes for replacement, and they are investigating retrofitting a pump to save costs. The pump is now about twenty years old and had some replacement of parts ten years ago.
MOTION by Stirrett, seconded by Coenen, to accept the Untied Water Report for December 2008 as presented and place on file.
All Ayes CARRIED
3. ITEM #3 WAS NOT LISTED ON THE AGENDA, OVERSIGHT, CLERK OMISSION
4. BUDGET AMENDMENT
Treasurer Adiar submitted a budget amendment for Councils approval to cover up front money towards a Motorolla grant which will be reimbursed from the grant.
MOTION by Cooper, seconded by Clark, increase expenditures in the Police Department, account number 301-970, line item capital outlay, to increase Motorola equipment grant from $7,324.00 to $25,538.00 to adjust the prior year funds total to $401,226.17.
Ayes: Cooper, Clark, Coenen, Stork, Sutherland, Stirrett
Nays: None
Absent: Wolak CARRIED
5. PRESIDENTIAL COMMISSION APPOINTMENTS
President Stork submitted three recommendations for open seats on the Planning Commission (one) and the Zoning Board of Appeals (two). Three letters of interest have been received.
MOTION by Coenen, seconded by Stirrett, to appoint Lisa Matte to the Planning Commission to a term ending December 31, 2009, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
MOTION by Cooper, seconded by Clark, to appoint Harry Awdey to the Zoning Board of Appeals to a term ending December 31, 2009, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
MOTION by Sutherland, seconded by Cooper, to appoint Richard Weinand to the Zoning Board of Appeals to a term ending December 31, 2010, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
6. CDBG MEETING UPDATE
President Stork explained that she and the Clerk met with Mike Rozney of the Macomb County Department of Economic Development regarding the possibility of the Federal Stimulus package monies filtering through CDBG. The monies could be made available under CDBG, but will need to qualify as CDBG projects (blight or 51% low income), unless that requirement is waived by the Federal government. Stork explained that a questionnaire is being prepared for residents to complete which will include income information to be compiled by Mike Rozney, not the Village, for confidentiality reasons. This survey will determine which areas of the Village qualify under CDBG. If the stimulus money does not filter through CDBG, the information received will help for future CDBG projects where areas qualify. Stork urged the residents to complete the survey.
7. FEDERAL STIMULUS PACKAGE
President Stork informed Council that she and Supervisor Paterek had met with Candice Miller regarding the proposed stimulus package from the Federal Government. She explained that there is no guarantee of money, but some communities have already submitted their plans. Stork spoke to the commissioners about projects they feel are necessary, which included regrinding of streets that do not need water and sewer, relining of sewer lines which Ed and Mike are working on, the Franklin Road project, Village park projects and a new well house for replacement well #4 which could cost up to $250,000.00. The projects must be “shovel ready” to be considered. Stork and the commissioners will have letters and project plans ready to be sent out by the end of next week to our representatives so the Village is not overlooked. Gary Timmer of United Water stated that his understanding is the same as President Storks, the projects must be shovel ready to begin within 90 days. He stated that he attended a conference last week when a representative form the DEQ stated that up to $300,000,000.00 is set aside for Michigan water and sewer projects ($60,000,000.00 for water and $240,000,000.00 for sewer). He gave an e-mail address of inventory@michigan.gov to request information, packages, and forms to fill out. Money could be distributed as low, no or reverse interest loans. Trustee Clark inquired whether bid should be sent out to which Stork answered no, that the bidding process would begin if and when the money is released. Gary Timmer stated that other communities they work with have contacted contractors explaining that they have projects to be submitted for the stimulus money and are asking them to submit cost estimates even though the projects may not happen.
8. CHANGE ORDER FOR REPLACEMENT WELL #4 PROJECT
Stork explained that the previous Council approved an estimate from Williams and Works for $50,000.00 for work on replacement well #4, also known as well #8 and that a change order had been submitted for overages. DPW Supervisor Ed Serwatowski had submitted an explanation (on file) for Council which was included in the Council information for the meeting. When asked if other bids had been received for this project, Trustee Clark explained that there are not many companies that do this type of work and the Village has worked with Williams and Works, who have done all of the studies in this area, with the last two wells. Stork asked Council to approve the added costs for this project.
MOTION by Sutherland, seconded by Clark, to approve a change order in the amount of $20,000.00 for additional well head development for replacement well #4 also known as well #8.
Ayes: Sutherland, Clark, Coenen, Stirrett, Stork, Cooper
Nays: None
Absent: Wolak CARRIED
MOTION by Sutherland, seconded by Clark, to approve a change order in the amount of $10,000.00 for consulting fees for replacement well #4 also known as well #8.
Ayes: Sutherland, Clark, Stork, Cooper, Stirrett, Coenen
Nays: None
Absent: Wolak CARRIED
President Stork announced the following upcoming community events:
The Armada Lionesses are hosting a crop fundraiser at the Knights of Columbus Hall on February 8, 2009. Call the Lionesses or the Village Office for more information.
Armada Lioness Sherri Cooper is organizing a mom to mom resale at the Knights of Columbus Hall on April 18, 2009. Cost is $2.00 for the early birds from 8:30 am to 9:00 am and $1.00 for general admission from 9:00 am to $1:00 pm.
No further business.
Meeting adjourned at 7:37 p.m.
Minutes submitted by:
Michelle Poulos, Armada Village Clerk