VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, DECEMBER 22, 2008
7:30PM
President Stork called the meeting to order at 7:33 p.m. All rose for Pledge of Allegiance. Present at roll call: Stork, Stirrett, Wolak, Clark, Cooper, Coenen, Sutherland. Also present: Clerk Poulos, Treasurer Adair, Karl Krueger, Gary Timmer, Tom Arlington, Ben Delecke, David Stork, Dennis LeMieux, John Paterek, and Richard Weinand.
AGENDA, APPROVAL OF
MOTION by Coenen, seconded by Cooper, to approve agenda as amended.
Added Clearing of Snow and Ice on Sidewalks as Agenda Item #9.
All Ayes CARRIED
CITIZEN COMMENT
None received.
GENERAL BUSINESS
MOTION by Clark, seconded by Cooper, to approve the consent agenda as amended.
All Ayes CARRIED
Approval of RCM Minutes of 12/8/08 approved as presented.
Approval of SCM Minutes of 12/13/08 pulled, added as Agenda Item #10.
Correspondence approved for filing:
Letter from Jim and Sue Cuneo.
Letter from Candice S. Miller.
UNITED WATER REPORT
Gary Timmer, area Manager for United Water, gave a brief summation of his monthly operating report for October, 2008 (on file). He discussed with Council that the lab has purchased replacement equipment and will be discussed during the next report. They have done work on the sludge tank, one of the two compartments is near completion, the mixers have been re-mounted and an electrician has been scheduled to do some wiring repairs. One mixer may need replacement after electrician’s verification of condition. The original installation included mixers being chained to bottom of the tank. The chains corroded allowing the mixers to fall. They have now been mounted on rods at the bottom of the tank. The other compartment will be worked on when the first one is completed. He also explained that the report does not have accurate graphs due to an upgrade in software and that they have hired someone to correct this before the next report.
MOTION by Stirrett, seconded by Sutherland, to accept the Monthly Operating Report of United Water as presented and place on file.
All Ayes CARRIED
Sewer Commissioner Stirrett announced that there would be a tour of the water and sewer plants on Monday, December 29, at 10:00 a.m., so Council could familiarize themselves with the operations. United Water would be included in the water plant tour and would give the tour of the sewer plant. Richard Weinand asked if this tour was open to the public to which President Stork stated that she did not have a problem with citizens attending and to contact the Village office if interested. Clerk Poulos suggested that the DPW Supervisor needed to be asked if citizens attending violated homeland security in any way and he should make the decision if anyone else beyond Council is allowed. President Stork told Weinand that she would get back with him after she talked to Ed. Trustee Wolak stated that he felt the only Council should be involved with this tour.
3. APPOINTMENT OF BOARD MEMBERS
Trustee Coenen asked about the new appointments to the DDA and ZBA. He stated that the DDA has received a lot of press coverage lately and there may be residents in the district who are interested in serving on that board and the open seats should be advertised, as should the open seats on the ZBA, Cable Commission and Planning Commission. He also stated that he would not appoint anyone who did not submit a letter of interest. The Clerk verified that all suggested appointments had letters. Pres. Stork stated that the Planning Commission had been advertised, the Cable Commission are all re-appointments and could be advertised. Pres. Stork stated that Larry Swartz and Ted Hautala are re-appointments to the DDA and Carolyn Sweeney is a new appointment because her business is downtown. Coenen would like to advertise the new appointment. Ben Delecke, ABA President, stated that he has asked the ABA members to get involved in the DDA and Carolyn was interested. Pres. Stork stated that the DDA could go up to twelve members and the Council could appoint Carolyn and advertise for open seats. Pres. Stork added that she is a member of the DDA and it was discussed at their meeting that it would good to add another downtown business owner to the board.
MOTION by Coenen, seconded by Clark, to appoint Larry Swartz to the Downtown Development Authority to a term ending December 31, 2012, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
MOTION by Stirrett, seconded by Cooper, to appoint Ted Hautala to the Downtown Development Authority to a term ending December 31, 2012, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
MOTION by Sutherland, seconded by Clark, to appoint Carolyn Sweeney to the Downtown Development Authority to a term ending December 31, 2012, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
Coenen questioned this appointment; he believed the letter would be held until the seats were advertised as per the previous discussion. Pres. Stork stated that she is suggesting appointing Carolyn now and advertising for the open seats since the DDA can add members. She also stated that historically very little interest in this board and it is nice to have a business owner that is interested. DDA President John Paterek added that the DDA board can have up to eleven members so there would only be one seat available after this appointment.
Ayes: Cooper, Clark, Stork, Sutherland
Nays: Coenen, Wolak CARRIED
MOTION by Cooper, seconded by Clark, to appoint Tom LeBetz to the Zoning Board of Appeals to a term ending December 31, 2011, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
MOTION by Clark, seconded by Cooper, to appoint Janet Awdey to the Cable Commission to a term ending December 31, 2011, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
MOTION by Coenen, seconded by Stirrett, to appoint James Krueger to the Cable Commission to a term ending December 31, 2011, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
Ayes: Coenen, Stirrett, Cooper, Clark, Sutherland, Stork
Nays: None
Abstain: Wolak CARRIED
MOTION by Stirrett, seconded by Sutherland, to appoint Jo E. Adair to the Cable Commission to a term ending December 31, 2011, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
MOTION by Sutherland, seconded by Cooper, to appoint Dave Meixner to the Cable Commission to a term ending December 31, 2011, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
MOTION by Cooper, seconded by Clark, to appoint Lyle Ballard to the Planning Commission to a term ending December 31, 2011, subject to the appointee meeting the qualifications set forth in Chapter II of the Village Charter.
All Ayes CARRIED
A resignation from Jo Adair from the ZBA was received with the condition that she would serve if needed as the ZBA is not at a quorum as currently stands. Richard Weinand stated that he feels that Jo should be praised for her long, faithful and quality service to the ZBA.
MOTION by Clark, seconded by Cooper to accept the resignation of Jo Adair from the Zoning Board of Appeals effective December 31, 2008, with regret and to serve as an alternate as needed until a replacement is appointed.
All Ayes CARRIED
Ben Delecke stated that there is a training session for planning for $1,000.00 and could include the ZBA for an additional $500.00. This is an in-house course which could greatly benefit all of the new members. He will talk again to Council when the seats are filled.
4. BUDGET AMENDMENTS
Treasurer Adiar submitted three budget amendments for Councils approval to cover shortages for the Franklin Street manhole relocation project.
MOTION by Clark, seconded by Wolak, to make a budget amendment to increase revenues in line item transfer from other funds to transfer from Municipal to cover shortage adjusted amount $21,000.00, which was previously $14,000.00, to $35,000.00 with a prior year adjustment of $31,375.79.
Ayes: Clark, Sutherland, Cooper, Coenen, Stork, Wolak, Stirrett
Nays: None CARRIED
MOTION by Clark, seconded by Wolak, to make another budget amendment for Municipal Street fund. It is two line items account number 448-956 transfer to other funds to cover shortages in Major Street adjusted amount $21,000.00 from $24,000.00 to $45,000.00 making prior year adjustment of $436,213.90 also account number 448-956 transfer to other funds for Franklin Street (local Street) manhole work adjusted amount $9,450.00 from $45,000.00 to $54,450.00 to a prior year adjustment of $426,763.90.
Ayes: Clark, Wolak, Stork, Stirrett, Sutherland, Coenen, Cooper
Nays: None CARRIED
MOTION by Clark, seconded by Wolak, to approve a budget amendment for Local Street fund account number 000-691 line item transfer from other funds for shortage for Franklin manhole project, adjusted amount $9,450.00 from $10,000.00 to $19,450.00 making a prior year adjustment of $25,782.63 and expenditures account number 451-700 line item street construction for Franklin Street manhole repair project adjusted amount of $9,450.00 making a prior year adjustment of $16,332.63.
Ayes: Wolak, Clark, Coenen, Stirrett, Sutherland, Cooper, Stork
Nays: None CARRIED
5. RESOLUTION FOR SIGNATORS
Treasurer Adair submitted a resolution naming Jo Adair, Michelle Poulos, Marvin Wolak and Kathleen Stork as signors for the Village of Armada accounts drawn on Fifth Third Bank.
MOTION by Coenen, seconded by Sutherland, to approve the resolution naming Jo Adair, Treasurer, Michelle Poulos, Clerk, Marvin Wolak, President Pro Tem, and Kathleen Stork, President as signors of checks on behalf of the Village of Armada drawn on Fifth Third Bank.
All Ayes CARRIED
6. EXPENDITURES NOT ON SCHEDULE OF BILLS
The Clerk explained to Council that although they had approved the expenditure to present the Village employees with gift certificates, some local businesses require the purchase of their gift cards or gift certificates. As this was an approved expenditure and the checks were not included in the schedule of bills, the Treasurer and Clerk felt a motion from Council approving this payment would suffice. An invoice from Total Asphalt did not make the schedule of bills and is currently due.
MOTION by Cooper, seconded by Coenen, to allow the purchase of gift certificates from Kortes and gift cards from Marathon and Subway for the employees of the Village that requested these businesses.
Ayes: Cooper, Sutherland, Coenen, Stirrett, Clark, Stork, Wolak
Nays: None CARRIED
MOTION by Clark, seconded by Wolak to allow the payment of $15,800.00 to Total Asphalt for the Burk Street deck repair.
Ayes: Clark, Stork, Cooper, Wolak, Sutherland, Coenen, Stirrett
Nays: None CARRIED
7. APPROVAL OF CLERICAL HIRING
President Stork asked Council to make an official motion to confirm the hiring of the two new part time office clerical workers.
MOTION by Wolak, seconded by Cooper, to confirm the hiring and approval of the employment agreements for Dawn Moilanen and Catherine Hill as part time clerical employees for the Village of Armada for $12.00/hour.
Ayes: Wolak, Cooper, Stork, Sutherland, Stirrett, Clark, Coenen
Nays: None CARRIED
8. CLOSING OF VILLAGE OFFICE ON DECEMBER 26, 2008
The Clerk asked for Council’s approval to close the Village office on Friday, December 26, 2008, as the County and the Township are also closed for the Holiday.
MOTION by Sutherland, seconded by Clark, to allow the Village office to close on December 26, 2008.
All Ayes CARRIED
9. CLEARING OF SNOW AND ICE ON VILLAGE SIDEWALKS
Street Administrator Clark read aloud the Snow Emergency Ordinance for the benefit of the Village residents so it was clear the requirements of snow removal from Village sidewalks.
10. APPROVAL OF SCM MINUTES OF 12/13/08
Correction to page 1, under Payment of Bills, motion states, “Stirrett, Wolak, Stork, Cooper, Sutherland, Clark" should read, “Stirrett, Wolak, Stork, Cooper, Sutherland, Clark and Coenen".
Correction to page 1, under Employee Gift Certificates, motion states, “Wolak, Coenen, Sutherland, Stirrett, Stork, Clark” should read, “Wolak, Coenen, Sutherland, Stirrett, Stork, Clark and Cooper”.
MOTION by Coenen, seconded by Sutherland, to approve minutes of December 13, 2008 Special meeting of the Village Council, as amended.
All Ayes CARRIED
No further business.
Meeting adjourned at 8:35 p.m.
Minutes submitted by:
Michelle Poulos, Armada Village Clerk