VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, DECEMBER 8, 2008
7:30PM
Pres. Stork called the meeting to order at 7:32 p.m. All rose for Pledge of Allegiance. Present at roll call: Stork, Cooper, Clark, Coenen, Stirrett, Sutherland, and Wolak. Also present: Clerk Poulos, Treasurer Adair, Jeff Bahorski, Karl Krueger, David Stork, Richard Weinand, Gary Timmer (United Water), John Paterek, Dennis LeMieux, Matt Fahr, Nancy Parmenter, and Ed Serwatowski.
AGENDA, APPROVAL OF
MOTION by Clark, seconded by Wolak, to approve agenda as amended.
All Ayes CARRIED
Village Office Clerical Position added as Old Business Item #2.
Community Events added to the end of the Agenda before Adjournment.
CITIZEN COMMENT
None Received.
GENERAL BUSINESS
MOTION by Clark, seconded by Wolak, resolved to approve the Consent Agenda, as amended.
All Ayes CARRIED
Approval of RCM Minutes of 11/24/08 approved as presented.
Payment of Bills Pulled until a Special Meeting is Set.
Treasurer's Report Pulled until a Special Meeting is Set.
Departmental Reports Received from Building, approved for filing.
Correspondence Approved for Filing:
1. NEMC Minutes of 10-29-08.
2. Clerk Letter to James Krueger regarding Cable Commission appointment expiration.
3. Clerk Letter to Janet Awdey regarding Cable Commission appointment expiration.
4. Clerk Letter to Dave Meixner regarding Cable Commission appointment expiration. 5. 5. Clerk Letter to Paul Shoemaker regarding Planning Commission appointment expiration.
6. Clerk Letter to Jim Couneo regarding Zoning Board appointment expiration.
7. Clerk Letter to Tom LeBetz regarding Zoning Board appointment expiration.
8. Clerk Letter to Debra Randall regarding appointment to Planning Commission.
2. ANNUAL PRESIDENTIAL COMMISSION APPOINTMENTS
President Stork recommended the following commission appointments for a period of one year.
MOTION by Coenen, seconded by Cooper, to confirm the President’s annual appointments of the following for the Village of Armada:
Water Commissioner Daniel Sutherland
Parks Commissioner David Coenen
Police Commissioner Sherri Cooper
Sewer Commissioner Michael Stirrett
President Pro Tem Marvin Wolak
Township Liaison Kathleen Stork
All Ayes CARRIED
MOTION by Clark, seconded by Wolak, to appoint Michael Stirrett as member ex-officio to the Village of Armada Planning Commission for a term ending November 19, 2009.
All Ayes CARRIED
3. DESIGNATION OF VILLAGE STREET ADMINISTRATOR
The Street Administrator needs to be designated annually by resolution. The Clerk has supplied Council with the resolution for adoption (on file); the President nominated Stephen Clark for this administration.
MOTION by Wolak, seconded by Cooper, to adopt the resolution designating Shephen Clark as the single Street Administrator for the Village of Armada in all transactions with the State transportation Department as provided in ss13 of Public Act 51 of 1951 (MCL 247.663).
All Ayes CARRIED
4. APPOINTMENT OF VILLAGE ADMINISTRATIVE OFFICERS
President Stork recommended the following appointments to administrative offices for the Village.
MOTION by Wolak, seconded by Clark, to confirm the President’s appointment of the following administrative officers for a 2-year period:
Village Attorney Jeffrey A. Bahorski on behalf of O’Reilly Rancillio PC
Village Police Chief Howard Smith
Superintendent of Public Works Edward Serwatowski
All Ayes CARRIED
MOTION by Coenen, seconded by Stirrett, to confirm the President’s annual appointment of the following official:
Freedom of Information Act
Coordinator Michelle Poulos
All Ayes CARRIED
MOTION by Coenen, seconded by Cooper, to confirm the President’s designation of Fifth Third Bank, Capac State Bank and Bank of America as official depositories for the Village and the Armada Times as the official newspaper for publication of official notices for a period of two years.
All Ayes CARRIED
OLD BUSINESS
1. E-MAIL POLICY
As previously discussed in several prior meetings, the E-mail policy (on file) was brought back for Council consideration with an amendment to the end regarding implementation. A brief discussion raised concerns about personal computers and personal E-mail and whether they are covered under FOIA. Jeff stated that it would take a court order to seize Council’s personal computers. It was also stated that the new website will have up to 50 E-mails available and this would take the Council’s personal E-mails out of the equation.
MOTION by Coenen, seconded by Sutherland, to approve the E-mail Policy for the Village of Armada, as amended.
Ayes: Coenen, Clark, Cooper, Stirrett, Stork, Sutherland
Nays: Wolak CARRIED
2. VILLAGE OFFICE CLERICAL POSITION
Treasurer Adair informed Council that the two part time clerical positions for the Village office have been filled. Catherine Hill and Dawn Moilanen began working in the office today, with Dawn working from 8:00 am to 12:30 pm and Katie working from 12:00 pm to 4:30 pm, unless otherwise planned between the two and their Supervisor.
President Stork announced the following upcoming community events:
ABA – Hosting the first annual home and yard Christmas decorating contest. Entry forms are available at most downtown businesses and can be dropped off at CSB Bank or Kortes IGA by December 15, judging will be on December 17, and winners will be announced December 20, coinciding with the annual Santa Parade hosted by the Armada Lions.
Armada Amvets – Having a children’s Christmas party on December 13 from 5:00 pm to 8:00 pm. A gift is requested with your child’s name on it for Santa to present to your child. A magician, face painter and Santa will be in attendance.
President Stork also informed the public that several Council members had attended the Romeo Chamber of Commerce annual awards where Pat Gakstater was named citizen of the year for the Township of Armada, Sam Boelke was named citizen of the year for the Village of Armada and the Armada DDA received the golden brick award for the downtown revitalization.
No further business.
Meeting adjourned at 8:10 p.m.
Minutes submitted by:
Michelle Poulos, Armada Village Clerk