VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, SEPTEMBER 22, 2008
7:30PM
President Ballard called the meeting to order at 7:32 p.m. All rose for Pledge of Allegiance. Present at roll call: Ballard, Wolak, Clark, Boelke, Stork, and Coenen. Absent: Guse. Also present: Clerk Poulos, Treasurer Adair, Karl Krueger, Michael Stirrett, David Stork, Ed Serwatowski, Sherri Cooper, Brandon Saelens, Tom Arlington (United Water), and Gary Timmer (United Water).
AGENDA, APPROVAL OF
MOTION by Wolak, seconded by Stork, to approve agenda as presented.
All Ayes CARRIED
CITIZEN COMMENT
None Received.
GENERAL BUSINESS
MOTION by Clark, seconded by Boelke, resolved to approve the Consent Agenda, as amended. Corrected date listed on Agenda under Consent portion, had date of the RCM minutes listed as 8/25/08, changed to 9/8/08, the actual date of the minutes presented. The minutes were dated correctly; just the Agenda and Agenda Statement were submitted with the wrong dates.
All Ayes CARRIED
Approval of RCM Minutes of 9/8/08 approved as presented.
Correspondence approved for filing:
1. NEMC Minutes of August 27, 2008
2. Letter from Williams & Works
TREE TRIMMING FOR DTE LINES
Jon Higbee, who manages tree trimming for Macomb County for DTE, explained to Council that DTE will be starting their line clearance trimming of trees next week in the Village. He explained that the last time DTE did this project was in 1999 and it should have been done about four years ago, so the need is high. He stated that the project includes the entire Village and the surrounding areas and that letters were sent to about half of the affected residents, but a computer glitch stopped the other half of the letters from going out. He said that DTE will go door to door if necessary to let all residents know that trees are being trimmed, or in a case by case basis, removed. He explained that the limbs will be chipped by the removal of the trunk is up to the homeowner, with the exception of Ash trees infected with the Emerald Ash Borer which will not be taken away or chipped and that the entire project should last 5 – 6 weeks. He will supply contact phone numbers to the Village Office for residents and the Clerk will post the letter provided as well as post on the Channel 6 bulletin board.
3. EARTH TECH REPORT
Sewer Commissioner Coenen introduced Tom Arlington, the new operator of our Waste Water Plant and Gary Timmer, our direct contact for United Water and who will be coming to discuss the United Water Monthly Operating Report with Council every month. He summarized the report for Council, noting several issues. He stated that a maintenance budget portion has been added to the report, that a total suspended solid overage had been reported to the DEQ in a letter which is included in the report, that a mercury sample was incorrectly collected, had been recollected (the sample is fine) and sent to the State. He also stated that a large rain event resulted in an overflow situation with no adverse affects had been reported to the State, the plant treated 1.5 million gallons per day during this event, the average per day is 30,000 gallons, and the lab analysis is good and reported. The sludge issue had good results today, the Village was granted permission to land apply, with very specific record keeping from United Water, but we will need to address the arsenic problem as a requirement from the State. Coenen and Water Commissioner Clark agreed that Rowe will need to be heavily involved in this process. The last issue discussed is the boiler leak. Tom Arlington stated that outside contractor bids will be starting before the weather gets too cold.
MOTION by Coenen, seconded by Stork, to accept the Monthly Operating Report of United Water as presented and place on file.
All Ayes CARRIED
4. BURK STEET BRIDGE BID OPENINGS
DPW Supervisor Ed Serwatowski sent out four requests for quotation for the Burk Street Bridge repair work, as directed by Council, and received three back. The sealed bids were all received in the allotted time and opened during the Council Meeting as follows:
1. Proline Asphalt received 9-22-08 11:01 am $21,859.00
2. Total Asphalt received 9-18-08 3:13 pm $15,800.00
3. Barrett Paving received 9-19-08 1:04 pm $35,430.70
MOTION by Stork, seconded by Coenen to allow the DPW Supervisor to review bids and bring his recommendation back to the next Regular Council Meeting on October 13, 2008.
All Ayes CARRIED
No further business.
Meeting adjourned at 8:03 p.m.
Minutes submitted by:
Michelle Poulos, Armada Village Clerk