VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, SEPTEMBER 8, 2008
7:30PM
Pres. Ballard called the meeting to order at 7:32 p.m. All rose for Pledge of Allegiance. Present at roll call: Ballard, Boelke, Clark, Stork, Coenen, Guse, and Wolak. Also present: Clerk Poulos, Treasurer Adair, Jeff Bahorski, Karl Krueger, David Stork, Richard Weinand, Michael Stirrett, Sherri Cooper, Ed Serwatowski, John Paterek, Ron Teller, and Dan Sutherland.
AGENDA, APPROVAL OF
MOTION by Wolak, seconded by Stork, to approve agenda as amended.
All Ayes CARRIED
Sewer Plant added as Old Business Item #4.
CITIZEN COMMENT
None Received.
GENERAL BUSINESS
MOTION by Clark, seconded by Wolak, resolved to approve the Consent Agenda, as amended.
All Ayes CARRIED
Approval of RCM Minutes of 8/25/08 removed, added as Agenda Item #5.
Payment of Bills pulled added as Agenda Item #4.
Treasurer's Report approved for filing.
Departmental Reports received from Building, approved for filing.
Correspondence approved for filing.
2. FRANKLIN STREET MANHOLE BID AWARD
This item was brought back from the last RCM when sealed bids were opened. DPW Ed Serwatowski reviewed and gave the Clerk his recommendation to award the bid to Teller Excavating.
MOTION by Stork, seconded by Wolak, to accept the bid from Teller Excavating, Inc., in the amount of $9,450.00 to relocate and reconstruct a manhole on Franklin Street.
All Ayes CARRIED
3. LETTER TO ORCHARD CONSTRUCTION
This item was put on the Agenda as an item for discussion by President Ballard. He explained that he and the Ed Serwatowski will set a meeting with Orchard Construction when a response is received from the letter sent by Parks Commissioner Boelke, which was submitted to Council for review and placed on file. Boelke stated that he would attend that meeting if he were available. Ballard explained that the underground drain from the ice rink had been damaged during the construction of the pavilion and feels that the contractor is responsible for any damages during construction.
4. PAYMENT OF BILLS
Water Commissioner Clark pulled this to bring to Council’s attention the invoice for William’s and Works included on the schedule of bills. This item is also on the Agenda under Old Business for discussion.
MOTION by Clark, seconded by Wolak, to approve the Payment of Bills totaling $56,877.31 for payment as follows:
1. General Fund $ 49,375.46
2. Water Plant Fund $ 0
3. Water System Fund $ 12,377.37
4. Sewer Plant Fund $ 25,547.88
5. Sewer System Fund $ 4,980.19
6. Major Street Fund $ 3,634.59
7. Local Street Fund $ 4,028.77
8. Municipal Street Fund $ 2,432.04
9. DDA $ 0___
Total $ 102,376.30
Ayes: Clark, Stork, Wolak, Boelke, Ballard, Guse, Coenen
Nays: None CARRIED
5. APPROVAL OF 8/25/08 MINUTES
Correction to page 2, end of the first paragraph, reads, “President Ballard said that he had called would contact someone in Tawas”, should read, “President Ballard said that he had called someone in Tawas.”
Addition to page 3, under Franklin Street Manhole Bid Openings, added last sentence “Stork supported the review and recommendation of the DPW Supervisor.”
MOTION by Coenen, seconded by Guse, to approve minutes of August 25, 2008 regular meeting of the Village Council, as amended.
All Ayes CARRIED
OLD BUSINESS
1. REPLACEMENT OF WELL #4
This item was brought back for the last RCM as directed by Council. The Clerk supplied Council with the previous back up and new information from Williams & Works. Water Commissioner Clark stated he feels ready to move forward with the proposed and previously approved production well to replace well #4. He concurred that there would not be enough money allocated for the pump house and controls, but feels the well, testing and capping of the well can be done. A test production well is the next step in this process. Coenen is concerned about the arsenic problem at the Waste Water Treatment Plant and the cost to the Water Department and would prefer to wait until the costs are known. DPW Supervisor Ed Serwatowski pointed out that the Village currently has an agreement with Williams & Works including the drilling of the production well by the end of the year and the job needs to be finished.
2. MML ANNUAL MEETING
This item was brought back from the last RCM as directed by Council. After a brief discussion, it was decided that we did not need to send a representative to the MML Annual Meeting.
3. E-MAIL POLICY
This item was also brought back from the last RCM. Trustee Stork stated that she had received more information that Council should review and gave a copy to the Attorney for his review and recommendation.
MOTION by Stork, seconded by Guse, to postpone until the first meeting in October with the Attorney’s recommendation.
Ayes: Stork, Clark, Guse, Boelke, Ballard, Wolak
Nays: Coenen CARRIED
4. SEWER PLANT
Sewer Commissioner Coenen updated Council on the arsenic problem in the sludge at the Waste Water Treatment Plant. He stated that testing proved that a portion of the problem is samples were taken from the bottom of the tank, which is where the arsenic settles and an outside lab test had an error. When the sludge was tested at different depths, the counts were acceptable at the higher depths, but not at the bottom. The sludge has been mixed and sent for testing at an outside lab. Coenen hopes that the levels will be acceptable for land application and hopes to have the lab results later this week. Ballard talked to Doug Skylis and Doug Scott at Rowe, Inc., who have been in contact with Dave Dupuis of Earth Tech. They assured Ballard that they sent three samples taken from the sludge and out of twelve tests, preliminary results are good. Rowe has highly recommends the Village clean the sludge tanks thoroughly to remove any residual arsenic from the tank which may have settled at the bottom of the tank. Ed asked how often the mixers in the sludge tank are run, possibly not enough. Coenen stated that Ed’s knowledge of the treatment plant is a valuable asset to the Village. President Ballard stated that test results prior to the plant going online were at 17 micrograms per kilogram and after the plant, in 2007, levels were at 34 to 35. This keeps our arsenic levels well within the state ceiling of 75. Coenen stated that the contract allows $9,000.00 for sludge removal, not the cleaning of the tanks and that additional costs are inevitable.
Coenen also informed Council that the water line which runs between the Grit Room and the plant had broken. This water line is to the boiler, which means the plant does not currently have heat. The water line was dug up by the DPW and vactored. Earth Tech is responsible for repair costs.
Coenen and Pres. Ballard will keep Council apprised of these issues.
No further business.
Meeting adjourned at 8:29 p.m.
Minutes submitted by:
Michelle Poulos, Armada Village Clerk