VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, AUGUST 11, 2008
7:30PM
President Ballard called the meeting to order at 7:32 p.m. All rose for Pledge of Allegiance. Present at roll call: Ballard, Wolak, Clark, Boelke, Guse, Stork, and Coenen. Also present: Clerk Poulos, Treasurer Adair, Jeff Bahorski, Karl Krueger, Brandon Saelens, Ben Delecke, Sherri Cooper, Michael Stirrett, Ed Serwatowski, Manning Larson (Layne-Northern), Dan Whalen (Williams & Works), Howard Smith, Matthew Fahr (Armada Times).
AGENDA, APPROVAL OF
MOTION by Clark, seconded by Guse, to approve agenda as amended.
Added Planning Commission as Agenda Item # 4.
All Ayes CARRIED
CITIZEN COMMENT
None Received.
GENERAL BUSINESS
MOTION by Stork, seconded by Coenen, resolved to approve the Consent Agenda, as amended.
All Ayes CARRIED
Approval of RCM Minutes of 7/28/08 removed, added as Agenda Item #5.
Payment of Bills totaling $47,961.81 approved for payment as follows:
1. General Fund $ 20,765.07
2. Water Plant Fund $ 0
3. Water System Fund $ 7,590.20
4. Sewer Plant Fund $ 5,992.57
5. Sewer System Fund $ 5,225.39
6. Major Street Fund $ 3,001.74
7. Local Street Fund $ 1,923.98
8. Municipal Street Fund $ 3,462.86
9. DDA $ 0___
Total $ 47,961.81
Treasurer's Report approved for filing.
Departmental Reports received Building Report for filing.
Correspondence approved for filing:
Letter from Macomb County Water Quality Board.
F. Approval of SCM Minutes of 8/4/08 approved as presented.
2. CRACK SEALING OF VILLAGE STREETS
Street Administrator Stork explained to Council the need for crack sealing on several streets within the Village including, Madison, Liberty, Main, Prospect, Fair, Jefferson, Colonial, and Hollweg. She stated that she had obtained eight contractor names from DPW Supervisor Ed Serwatowski and had solicited bids from all, but only received one response from Pave Tech Systems. She and Ed reviewed the technique used by this company and are both comfortable with the bid. Stork asked Council to approve the bid and allow the sealing of these streets.
MOTION by Stork, seconded by Guse, to accept the bid from Pave Tech Systems, Inc. in the amount of $4,200.00 to crack seal 6,000 linear feet of Village Streets.
Ayes: Stork, Guse, Clark, Wolak, Coenen, Boelke, Ballard
Nays: None CARRIED
3. REPLACEMENT WELL #4 UPDATE
DPW Supervisor Ed Serwatowski introduced Manning Larson of Layne-Northern and Dan Whalen of Williams & Works to Council as they are the representatives of the companies that have worked on the well #4 replacement. Ed explained that the Village had previously discussed the need for another production well, test borings have been done, water has been located, and a test well has been drilled and capped. Dan Whalen explained that Williams and Works had been hired to find a new production well site; they sub-contracted Layne-Northern to drill for water. Water has been located near the old well #4 site with the same water chemistry on the same aquifer, 116 feet down. It was explained that this well will not be as big as the new wells, but will pump about 200 gallons/minute, twice as much as well #4. It was also explained that the new well is necessary due to the aging of some of the other wells and, if work needs to be done to wells 6 and/or 7, this site will have the capacity to handle these wells being down. The site has been approved by the DEQ and the production well will cost roughly $40,000.00. William’s and Works will submit an outline of what has been completed to date so payment can be arranged.
MOTION by Clark, seconded by Stork, to postpone until the next Regular Council Meeting.
All Ayes CARRIED
4. PLANNING COMMISSION
Planning Commission Chairman Ben Delecke asked to be put on the Agenda to discuss two items with Council.
Item #1 – Sign Ordinance: Ben explained to Council that Planning has felt some pressure from the Zoning Board and the Building Department to redo the sign ordinance for clarification purposes. He stated that it is the intention of the Planning Commission to rework the ordinance themselves over the next few meetings inviting members of the Zoning Board, the Building Inspector and Council to attend these meetings to give their input and to send to the Planners to be written when the changes are made.
Item #2 – Capital Improvement Programs: Planning Commission Chair Ben Delecke provided Council with section 125.3865, Article III Preparation and Adoption of Master Plan, ss. 65, of the Michigan Planning Enabling Act of 2008 regarding Capital Improvement programs of public structures and improvements, which states, among other things, the need for a six year capital improvement plan, prepared either by the Planning Commission or the legislative body. Delecke stated that the Planning Commission will be reviewing and discussion this over the next few meetings, but that this is state mandated after the adoption of a Master Plan. Coenen stated that the Planning Commission is not currently involved in Capital Improvements; Delecke stated that the Planning Commission was involved in the development of the 2000 Master Plan. Richard Weinand, Planning Commission Recording Secretary, and Delecke discussed obtaining copies of other Village’s Capital Improvement Programs use as a basis for creating one. Jo Adair stated that she would discuss this with the Auditor and bring back any input from him.
5. APPROVAL OF RCM MINUTES OF 7/28/08
Addition to page 2, under Auditors Report, Trustee Stork asked the sentence “Discussion took place regarding consecutive years audit findings” to be added to the discussion portion.
Correction to page 3, under Parks Commissioner Report, middle of the paragraph reads, “Boelke stated that this is a he said/he said situation….” change to “Boelke stated that this is a he said/she said situation…”
Addition to page 4, under Tree Bids, Trustee Stork asked the sentence “the Attorney did not advise to rescind the motion” to be added after the sentence stating that the President spoke to the Attorney.
MOTION by Stork, seconded by Clark, to approve the minutes of July 28, 2008 regular meeting of the Village Council as amended.
All Ayes CARRIED
No further business.
Meeting adjourned at 8:10 p.m.
Minutes submitted by:
Michelle Poulos, Armada Village Clerk