VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, JULY 14, 2008
7:30PM
President Ballard called the meeting to order at 7:33 p.m. All rose for Pledge of Allegiance. Present at roll call: Ballard, Wolak, Clark, Boelke, Guse, Stork, and Coenen. Also present: Clerk Poulos, Treasurer Adair, Jeff Bahorski, Karl Krueger, Ray Drummond, Richard Weinand, Don Eison, Howard Smith, Sherry Prose, Everett Paegan, Shannon Christoff, Michael Stirrett, Jeff White (Richmond ALS), and John Paterek.
AGENDA, APPROVAL OF
MOTION by Boelke, seconded by Stork, to approve agenda as amended.
Added Planning Note as Agenda Item # 11.
Added Insurance Split as Agenda Item # 12.
Removed Manhole on Franklin Street Proposals until the next RCM.
Removed Chip Seal/Cap Seal until a later RCM.
All Ayes CARRIED
CITIZEN COMMENT
None Received.
GENERAL BUSINESS
MOTION by Guse, seconded by Boelke, resolved to approve the Consent Agenda, as amended.
All Ayes CARRIED
Approval of RCM Minutes of 6/23/08 approved as presented.
Payment of Bills totaling $124,784.33 approved for payment as follows:
1. General Fund $ 44,662.06
2. Water Plant Fund $ 0
3. Water System Fund $ 4,890.03
4. Sewer Plant Fund $ 32,598.32
5. Sewer System Fund $ 1,246.71
6. Major Street Fund $ 37,840.22
7. Local Street Fund $ 1,260.91
8. Municipal Street Fund $ 2,286.08
9. DDA $ 0___
Total $124,784.33
Treasurer's Report removed.
Departmental Reports none received.
Correspondence approved for filing:
Letter from Macomb Community College
2. DECORATION OF CHIEF SMITH
Chief Smith received recognition and decoration for his diligence in closing the case of Don Locke. He was presented with a Meritorious Service Award and a Certificate of Appreciation from the Village. He also received a Certificate of Appreciation from Macomb County Commissioner Keith Rengert and will be receiving acknowledgement from Senator Sanborn and Representative Acciavatti, who were all in attendance and thanked Chief Smith for his work. Chief Smith thanked everyone for the honor and mentioned those who helped in the arrest.
3. 2008/2009 BUDGET PUBLIC HEARING
MOTION by Coenen, seconded by Boelke, to enter into Public Hearing.
All Ayes CARRIED
President Ballard explained that due to a publishing error with the Armada Times for the March 24, 2008 Public Hearing for the 2008/2009 Budget, another Public Hearing needed to be provided for anyone wishing to have public comment during the hearing. Monica Job asked Council what the current mills were for the Village. No other public comment was received.
MOTION by Clark, seconded by Guse, to exit Public Hearing.
All Ayes CARRIED
MOTION by Stork, seconded by Clark, to adopt the fiscal year 2008/2009 budgets for the following funds as presented at the March 24, 2008 regular meeting and effective as of April 1, 2008: General Fund, Municipal Street Fund, Major Street Fund, Local Street Fund, Water Fund and Sewer Fund.
Ayes: Stork, Clark, Boelke, Coenen, Guse, Wolak, Ballard
Nays: None CARRIED
4. SIDEWALK ORDINANCE PUBLIC HEARING
MOTION by Guse, seconded by Stork to enter Public Hearing.
All Ayes CARRIED
Street Administrator Stork and the Village Attorney made some changes to the Village sidewalk ordinance for Council’s consideration. Stork explained that the ordinance presently states that the resident would pay 100% for sidewalks but Village practice has been that the Village would pay 50% and the homeowner would pay 50%. She explained that this change has been put into a policy rather than the ordinance and that the ordinance had been streamlined and updated. Council was given copies of both for review. Discussion included trees encroaching on the sidewalk, whose responsibility, as referenced in the ordinance and the need for the policy as opposed to stating the 50% split in the ordinance. After a lengthy discussion, Council recommended to postpone approving the ordinance and policy until the next Regular Meeting of Council.
MOTION by Coenen, seconded by Stork to exit Public Hearing.
All Ayes CARRIED
MOTION by Stork, seconded by Clark to postpone to the next Regular Council
Meeting of July 28, 2008.
All Ayes CARRIED
5. TAX RATES AND WARRANTS
Moved ahead for Public Hearing timing. Treasurer Adair asked Council to approve the standard resolutions for the three supervisor assessors warrants, which are approved yearly. The first for the personal property roll which allows the Treasurer to collect the
taxes under the guidelines of MCL211.257.
MOTION by Stork, seconded by Boelke, to approve the assessors and supervisor warrant allowing the Treasurer to collect taxes on the personal property tax roll.
Ayes: Stork, Boelke, Ballard, Clark, Guse, Wolak, Coenen
Nays: None CARRIED
The next warrant allows the Treasurer to collect the taxes on the DDA roll.
MOTION by Guse, seconded by Boelke, to approve the assessors and supervisor warrant allowing the Treasurer to collect taxes on the DDA tax roll.
Ayes: Boelke, Clark, Stork, Coenen, Wolak, Stork, Ballard
Nays: None CARRIED
The next warrant allows the Treasurer to collect the taxes on the real property roll.
MOTION by Clark, seconded by Guse, to approve the assessors and supervisor warrant allowing the Treasurer to collect taxes on the real property tax roll.
Ayes: Boelke, Clark, Stork, Coenen, Wolak, Stork, Ballard
Nays: None CARRIED
The next warrant allows the Treasurer to collect the taxes on the General Fund.
MOTION by Guse, seconded by Clark, that the millage rate to be levied by the Treasurer for tax year 2008 for operating the General Fund be levied at the reduced rate of 9.4424 mills in compliance with the Headlee 2008 reduction factor of 1, section MCI211.34D.
Ayes: Ballard, Clark, Guse, Wolak, Boelke, Coenen, Stork
Nays: None CARRIED
The next warrant allows the Treasurer to collect the taxes on the Municipal Street Fund.
MOTION by Guse, seconded by Clark, that the millage rate to be levied by the Treasurer for tax year 2008 for operating the Municipal Street Fund be levied at the reduced rate of 3.7768 mills in compliance with the Headlee 2008 reduction factor of 1, section MCI211.34D.
Ayes: Wolak, Guse, Stork, Clark, Coenen, Ballard, Boelke
Nays: None CARRIED
Treasurer Adair stated that this creates a 13.2192 millage for the Village and a taxable value of $46,826,920.00 which will leave a rounded projected taxable collection of $619,014.62.
6. RESOLUTION OF COUNCIL TO OPEN AN INTEREST BEARING ACCOUNT
Treasurer Adair explained that a resolution is needed to open an interest bearing account for the new health insurance plan for the plan administrator, BASIC, to withdraw from to cover the employee’s deductibles and office visit increases.
MOTION by Stork, seconded by Wolak, to approve the resolution allowing the Village Treasurer to open and maintain an interest bearing account so named Village of Armada Health Plan Deductible Account.
All Ayes CARRIED
7. SMART FUND DISTRIBUTION
The Clerk explained that Jeff White from Richmond/Lenox EMS asked Council to award the Village’s Municipal and Community Credit dollars directly to Richmond/Lenox EMS, as we have done in prior years. Jeff White was present to thank Council for their past generosity.
MOTION by Stork, seconded by Guse, to approve signing the Municipal Credit and Community Credit Contract for FY 2009 to distribute the Municipal Credit Funds totaling $1,478.00 and the Community Credit Funds totaling $3,752.00 directly to Richmond/Lenox EMS.
Ayes: Ballard, Clark, Guse, Wolak, Stork, Coenen, Boelke
Nays: None CARRIED
8. VILLAGE OFFICE CLERICAL POSITION
The Clerk and Treasurer discussed the need for a part time clerical worker for the Village office. The job would entail working on the BSA permit program and training under the Village Secretary to allow for substitution when the Secretary is out. The Clerk explained that the Police Department currently employs a part time clerical worker and that she would like to offer the position to her first, and advertise only if necessary. The discussion continued including the number of hours needed and pay.
MOTION by Guse, seconded by Coenen, to allow the Village office to employ a temporary, part-time clerical person to work no more than 12 hours per week at $9.00 per hour
Ayes: Guse, Coenen, Clark, Boelke, Ballard
Nays: Stork, Wolak CARRIED
9. MANHOLE ON FRANKLIN STREET PROPOSALS
Removed until next RCM.
10. CHIP SEAL/CAP SEAL
Removed. Waiting for proposal.
11. PLANNING NOTE
Planning Commission Liasion Clark stated that Mary Jo Antonelli passed away recently. Mary Jo was a previous member of the Planning Commission and will be missed.
12. INSURANCE SPLIT
Treasurer Adair asked for Council’s direction as to how they wish the insurance payments to be split, either from the General Fund only or from the General, Sewer, Water and Street Funds. This needs to be consistant for all insurance bills but needs to be set now for the HRA account.
MOTION by Guse, seconded by Stork, to have the HRA account pulled from the General Fund only.
Ayes: Guse, Stork, Boelke, Clark, Ballard, Wolak, Coenen
Nays: None CARRIED
OLD BUSINESS
1. BID PROPOSALS FOR TREES
Street Commissioner Stork presented bids received for tree trimming and removal of Village trees. She read aloud the three proposals received, which were submitted as two bids, one for trees in the right of way, the other for trees in the park. The first proposal was from Mt Vernon for $5,750.00 for the trees in the right of way and $1,450.00 for the trees in the park. The second proposal came from Dittman Tree for $3,940.00 for the right of way trees and $1,500.00 for the park trees. The third proposal came from Kappen Tree for $4,475.00 for the right of way trees and $950.00 for the park trees. All the trees listed were recommended to be removed or trimmed by the DNR. Parks Commissioner Boelke explained that the trees listed in the Park are an unexpected cost to the Park budget and may require a budget amendment at the end of the year.
MOTION by Coenen, seconded by Stork, to accept the bid from Kappen Tree Services for a cost not to exceed of $5,425.00 for tree removal and trimming within the Village.
Ayes: Wolak, Guse, Clark, Ballard, Boelke, Coenen, Stork
Nays: None CARRIED
2. EARTH TECH CONTRACT
Sewer Commissioner Coenen explained that there was a 1% increase in the three year contract approved by Council for Earth Tech services. At the time of the approval, the Treasurer stated that the amount couldn’t be approved until the budget was reviewed. Coenen stated that this increase amounts to approximately $1,900.00 per year and he feels this is a reasonable increase.
MOTION by Coenen, seconded by Stork to add the 1% increase to the Earth Tech Contract.
Ayes: Coenen, Stork, Ballard, Boelke, Wolak, Guse
Nays: None CARRIED
3. EMPLOYEE CONTRACTS
The Clerk explained that she had given Council contracts for Adam Mengele, James Sharp and Howard Smith. She explained that Adam’s contract needs to be pulled until the next Council meeting for clarification. Chief Smith’s contract needs to be discussed in Executive Session. It was decided that after the Executive Session, if Council pleases, both contracts can be approved.
EXECUTIVE SESSION
MOTION by Guse, seconded by Stork, to move into Executive Session after a
five minute recess.
Ayes: Ballard, Boelke, Clark, Coenen, Guse, Stork, Wolak
Nays: None CARRIED
Executive session convenes at 8:58 pm.
Executive session adjourned at 9:46 pm
MOTION by Boelke, seconded by Wolak, to enter Public Meeting.
All Ayes CARRIED
MOTION by Guse, seconded by Boelke, to approve an employment agreement between the Village of Armada and James R. Sharp.
Ayes: Wolak, Stork, Coenen, Boelke, Guse, Clark, Ballard
Nays: None CARRIED
MOTION by Guse, seconded by Boelke, to approve an employment agreement between the Village of Armada and Howard B. Smith.
Ayes: Ballard, Clark, Guse, Wolak, Stork, Coenen, Boelke
Nays: None CARRIED
MOTION by Clark, seconded by Boelke, to exit Public Meeting.
All Ayes CARRIED
No further business.
Meeting adjourned at 9:49 p.m.
Minutes submitted by:
Michelle Poulos, Armada Village Clerk