VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, JUNE 23, 2008
7:30PM
President Ballard called the meeting to order at 7:32 p.m. All rose for Pledge of Allegiance. Present at roll call: Ballard, Wolak, Clark, Boelke, Guse, Stork, and Coenen. Also present: Clerk Poulos, Treasurer Adair, Karl Krueger, Carl D’Andrea and Wendy Windsor (Fifth Third Bank), Ben Delecek, Don and Mary Ann Eison, Lea Walkowski, and Shannon Christoff.
AGENDA, APPROVAL OF
MOTION by Stork, seconded by Guse, to approve agenda as amended.
Removed Chip Seal/Cap Seal until a later date.
All Ayes CARRIED
CITIZEN COMMENT
None Received.
GENERAL BUSINESS
MOTION by Clark, seconded by Guse, resolved to approve the Consent Agenda, as presented.
Ayes: Ballard, Clark, Coenen, Guse, Stork, Wolak
Abstained: Boelke CARRIED
Approval of RCM Minutes of 6/9/08 approved as presented.
Correspondence none received.
2. FIFTH THIRD BANK
Carl D’Andrea and Wendy Windsor of Fifth Third Bank were invited to talk with Council by Treasurer Adair about the services offered to the Village from Fifth Third Bank. A brief explanation and background were given about Fifth Third and their services and the Council was given an opportunity to ask questions, none were asked. Treasurer Adair spoke very highly of her relationship with Fifth Third and how well she feels they have serviced the Village. Carl D’Andrea also recognized the Treasurers efforts to maintain the Village accounts to the fullest benefit to the Village.
3. EARTH TECH REPORT
Nathan Turner, the new Supervisor of Earth Tech, introduced himself and presented his monthly report to Council. He stated that he brings 25 years of experience to the Village and that he has worked in southeastern Michigan as well as Houston Texas and in all different sizes, types and treatment methods of treatment plants and that he feels very comfortable in our facility. He stated that he has only two concerns. The first is that he lives in Detroit so his response time is longer, but that Brian Lee, another employee of Earth Tech, is only 15 minutes away. The other concern is the preparation for the Fair, but he feels he will be better prepared by August. Nathan gave a brief summation of his monthly operating report for May, 2008 (on file).
MOTION by Coenen, seconded by Guse, to accept the May Earth Tech Report as presented and place on file.
All Ayes CARRIED
4. INTRODUCTION OF NEW VILLAGE ENGINEER
President Ballard introduced Doug Skylis as the new Village Engineer from Rowe, Incorporated, who is replacing Susan Bertram.
5. ARMADA BUSINESS ASSOCIATON REQUEST FOR SIDEWALK SALES
President Ballard explained to Council that Lea Walkowski, co-owner of Lisa Lea’s, is requesting that Council consider allowing the area businesses to hold sidewalk sales in the downtown block from July 18 – 20, 2008. She also requested that the Village allow for the downtown block to be closed down from 6:00 pm to 9:00 pm Friday, July 18, for this event. President Ballard had a proclamation prepared to support this.
MOTION by Stork, seconded by Clark, be it proclaimed that by virtue of the authority vested by the laws of the Village of Armada, do hereby proclaim the third weekend of July as “The A.B.A. Annual Sidewalk Days”. Whereas, the Village of Armada respectfully recognizes and support the efforts of the Armada businesses to bring their wares, merchandise and food into the sunshine during prearranged times, promoting business and community spirit. In Witness thereof, we have hereunto set our hands this 23rd day of June in the year of our Lord 2008.
All Ayes CARRIED
6. BUILDING INSPECTOR SUBSTITUTE
Building Inspector Dennis LeMieux will be on vacation from June 30 to July 3, 2008, as will his substitute Bob McMichaels. Dennis requested that Council approve Mel McNutt, the Township Inspector, as a substitute for this period of time.
MOTION by Stork, seconded by Coenen, to allow Mel McNutt to substitute as the Village Building Inspector for the period of June 30 to July 3, 2008.
All Ayes CARRIED
7. MEMORIAL PARK ISSUES
Four issues were submitted under Memorial Park issues from several different people.
Item #1 – Damage to the Ice Rink Drain: President Ballard explained to Council that damage had been done to the Ice Rink drain during the construction of the pavilion. He asked Council to entertain a motion to invoice Orchard Construction in the amount of $475.22 for this damage. Park Commissioner Boelke asked Council to allow him to speak to Orchard Construction about this before passing a motion to invoice, which Council agreed to.
Item #2 – North Perimeter Fence: Building Inspector Dennis LeMieux and Park Commissioner Boelke both asked for the item on the agenda. Boelke explained that he had received a violation for the North Perimeter Fence due to the height and proximity to the road. Boelke feels the zoning is ambiguous and feels a ZBA hearing is needed to discuss the issue and present a determination. He stated that he will contact Jo Adair to set the hearing date and time.
Item #3 – Electrical Work Payment Adjustment: Boelke asked for this item to be added to the agenda. He explained that several meetings back, Council approved Fusion Electric for the pavilion electrical work for a cost of $2,395.00 and a not to exceed cost of $500.00 to DTE for their portion of the work. During the project, Boelke decided to add four plugs and the underground electric to run to the plugs, which Fusion did at a cost of $590.00. He explained that DTE did the work at no cost to the Village and asked Council to approve the $500.00 earmarked for DTE to be paid to Fusion Electric for their extra work and to allow the increase of $90.00 to the project.
MOTION by Boelke, seconded by Guse, that the total cost of the pavilion electrical work be increased to $2,895.00, all payable to Fusion Electric with no payment to Detroit Edison, for a total increase in cost of $90.00.
Ayes: Boelke, Ballard, Coenen, Clark, Stork, Guse, Wolak
Nays: None CARRIED
Item #4 – Agreement for Structured Use of Memorial Park Fee: The Clerk brought this item to Council explaining that the Clerks office requires anyone using the park for structured use to fill out an agreement and pay a $100.00 deposit, fully refundable if the park not damaged or clean up is needed and verified through the DPW. Boelke would like Council to consider waiving this fee for the Armada Jams Summer Entertainment program hosted by the Parks Commission. He feels that this is just Village funds paying Village funds.
MOTION by Guse, seconded by Stork, to forgive the $100.00 deposit required for the Agreement for Structured Use of Memorial Park during the Armada Jams program 2008.
All Ayes CARRIED
8. SET PUBLIC HEARING DATE REGARDING BUDGET PUBLICATION
Due to a publication error by the paper, the Village felt that, although the Public Hearing was legally posted and advertised for the Village 2008-2009 Budget set in March, the notice sent by the Clerk was not published in the paper. The end result is still in order and the Public Hearing was held and the Budget and Proposed Tax Millage was adopted by the Village Council on 3/24/08. In all fairness to any resident who may have missed commenting at the meeting because they did not see it in the paper, the Village will set another Public Hearing for 7/14/08 at 7:45 pm which will be open to public comment.
MOTION by Wolak, seconded by Stork, to set a Public Hearing date for the 2008/2009 Fiscal Year Budget for July 14, 2008 at 7:45 pm.
All Ayes CARRIED
9. SET PUBLIC HEARING DATE REGARDING SIDEWALK ORDINANCE
Street Administrator Stork informed Council that she intends to do a sidewalk project this year, as allowed for in the budget. She reminded Council that they had previously discussed briefly the need to update the sidewalk ordinance as currently stated. She asked Council to set a Public Hearing to revise the ordinance for the next Regular Council Meeting.
MOTION by Stork, seconded by Wolak, to authorize the Village Clerk to publicize a notice of Public Hearing for July 14, 2008, at 8:00 pm regarding an ordinance to amend the Village code regarding the repair of sidewalks.
All Ayes CARRIED
10. STREET ADMINISTRATOR REPORT
Street Administrator Stork brought two items to Council for their consideration.
Item #1 – Tree Removal: Stork submitted a list of trees to be either trimmed or removed from Village property, completing the DNR program she received last year. She would like Council to allow her to seek bids for tree removal.
MOTION by Stork, seconded by Boelke, to allow the Street Administrator to solicit bids for tree removal within the Village.
All Ayes CARRIED
Item #2 – Bridge Update: Stork informed Council that the Main Street Bridge project is completed. She asked Council to consider paying Pro-Line Asphalt this week rather than waiting until the July schedule of bills.
MOTION by Stork, seconded by Coenen, to pay Pro-Line Asphalt $36,533.73 for the completion of the Main Street Bridge.
Ayes: Stork, Guse, Ballard, Clark, Boelke, Coenen, Wolak
Nays: None CARRIED
OLD BUSINESS
1. EMPLOYEE HEALTH INSURANCE
Clerk Poulos informed Council that she and the Treasurer had met with Basic HRA, the proposed third party administrator for the Blue Cross option previously presented to Council. She stated that the meeting went very well and the she, and the Treasurer, were very comfortable with this company and would like Council to proceed with changing the existing benefit plan for eligible employees and to allow the Clerk to contract with Basic to begin this process, at a cost not to exceed $780.00.
MOTON by Coenen, seconded by Stork, to approve changing the benefit plan for eligible Village employees and an agreement with Basic HRA and to authorize the Clerk and Treasurer to sign, as applicable, all documents in conjunction with these approvals effective 7-15-08 and to also approve a one time payment not to exceed $780.00 to Basic HRA to implement the program.
Ayes: Coenen, Stork, Wolak, Ballard, Clark, Guse, Boelke
Nays: None CARRIED
EXECUTIVE SESSION
MOTION by Guse, seconded by Clark, to move into executive session after a
five minute recess.
All Ayes CARRIED
Executive session convenes at 8:50 pm.
Executive session adjourned at 9:22 pm
MOTION by Guse, seconded by Coenen, to enter Public Meeting.
All Ayes CARRIED
MOTION by Boelke, seconded by Guse, to bring the employee contracts back to the July 14, 2008 Regular Council Meeting.
All Ayes CARRIED
No further business.
Meeting adjourned at 9:25 p.m.
Minutes submitted by:
Michelle Poulos, Armada Village Clerk