VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, MAY 19, 2008
7:30PM
President Ballard called the meeting to order at 7:32 p.m. All rose for Pledge of Allegiance. Present at roll call: Ballard, Wolak, Clark, Boelke, Stork, and Coenen. Absent: Guse. Also present: Clerk Poulos, Treasurer Adair, Karl Krueger, Richard Weinand, Susan Bertram, Dan Sutherland, Mark Harless, Jeff Pries (Fair Acres), Ed Serwatowski, David Dupuis (Earth Tech), and David Stork.
AGENDA, APPROVAL OF
MOTION by Clark, seconded by Wolak, to approve agenda as amended.
Moved Proclamation to Name May as National Nursing Home Month from Agenda Item #5 to the first discussed item after the Consent Agenda.
Moved 2007-2008 Street Project from General Business and added as Old Business Item #1.
All Ayes CARRIED
CITIZEN COMMENT
Dan Sutherland of Franklin Street commented on a discussion at the May 12, 2008 Regular Council meeting regarding the annual interest rates earned by all Village accounts. He stated that he made several phone calls about interest rates for municipal accounts and he feels the Village is not receiving the best rates. Treasurer Adair invited Mr. Sutherland to sit with her and she will explain the interest earned on the Village accounts.
GENERAL BUSINESS
MOTION by Boelke, seconded by Clark, resolved to approve the Consent Agenda, as presented.
All Ayes CARRIED
Correction to Approved Minutes of RCM 4/28/08 approved a correction to the approved April 24, 2008 minutes by changing the stated meeting date of March 24, 2008 to April 24, 2008.
Correspondence received for filing:
1. Letter from Armada Amvets
Approval of SCM Minutes of 5/07/08 approved as presented.
5. PROCLAMATION TO SUPPORT MAY AS NATIONAL NURSING HOME MONTH
President Ballard explained that he had been invited to cook at Fair Acres Nursing Home for the may wonderful citizens, teaches, businessmen and even former Council People who reside there. He asked Council to support a proclamation (on file) to name the month of May as National Nursing Home Month in the Village of Armada. He then presented the proclamation to Jeff Pries of Fair Acres.
MOTION by Stork, seconded by Wolak, that the Village of Armada does hereby proclaim the month of May 2008 as National Nursing Home Month in the Village of Armada and calls upon the people of the Village of Armada to observe this month accordingly.
All Ayes CARRIED
2. EARTH TECH CONTRACT
Sewer Commissioner David Coenen submitted amendments to the current Earth Tech contract for Council’s consideration. He explained that the current contract is expiring on May 31, 2008, and the amendments proposed would extend the contract for five (5) years with a CPI increase plus a half percent, which totals about $1,000.00 per year. He informed Council that he had met with David Dupuis of Earth Tech prior to this meeting to discuss with Mr. Dupuis who agreed to not impose the increase until the Village audit is complete in June. Coenen stated that he is pleased with Earth Tech, that they have absorbed extra fees, no extra cost have been incurred and that every emergency situation has been handled. President Ballard stated that he is very please with the ten years the Village has contracted with Earth Tech, that they were very helpful during the silver discharge investigation, meeting with the environmental lawyers. He also stated that he has never had a problem with Earth Tech and that they are fully within the perimeters of cost as compared to other municipalities.
MOTION by Coenen, to continue the contract under the current operating agreement until May 31, 2013 and to revisit the amendment after the June 2008 audit is complete. No Second to the motion received. Motion dies due to lack of a second.
Stork, Boelke, Clark and Wolak stated they are not comfortable with a five-year contract in this economy. Lengthy discussion followed with David Dupuis agreeing to extending the Village a three-year contract but informed the Council that Earth Tech will competitively bid in three years.
MOTION by Coenen, seconded by Clark, to continue the contract under the current operating agreement until May 31, 2011 and to revisit the amendment after the June 2008 audit is complete.
Ayes: Coenen, Clark, Boelke, Stork, Wolak, Ballard
Nays: None
Absent: Guse CARRIED
3. 2007/2008 STREET PROJECT
This item was moved to Old Business Item #1.
4. PARKS AND RECREATION
Parks Commissioner Boelke explained all of the improvements to Memorial Park and how excited he is to start the Park season. He informed Council that he partnered with the Armada Community Enrichment Program to host free entertainment events in the Park and that they have scheduled about 9 bands to play every Wednesday from 7:00 pm to 9:00 pm. He stated that the grand opening of Memorial Park will be on June 7, 2008 between the hours of 7:00 pm to 9:00 pm and encouraged everyone to attend.
MOTION by Boelke, seconded by Stork, the following resolution:
WHEREAS, the quality of life of Village residents and our neighbors in Armada
Township is enhanced by the availability and utility of parks and the recreation opportunities they provide, and
WHEREAS, the Village Council, through the support of the taxpaying residents of the Village, has invested in a effort to upgrade and further develop Memorial Park and make it more useful and accessible to broader range residents, and
WHEREAS, the full promise of Memorial Park as a venue to draw visitors into the Village who will then visit our restaurants and business establishments has yet to be fully realized, but is now with our grasp, and
WHEREAS, the Village Council has worked diligently to provide in Memorial Park, a focal point where all residents can gather with friends and family for an enhanced range of recreational and social activities.
NOW, THEREFORE BE IT RESOLVED THAT, the Village Council, Village of Armada, presents a revitalized memorial Park on 7 June to all Village residents and of the greater Armada Community for their recreational use and mutual enjoyment. Go enjoy the park!
All Ayes CARRIED
Boelke informed Council that he had solicited 7 bids, which were due Friday at 4:00 pm, for the electrical work at the Memorial Park pavilion. He stated that the lowest bid was received from Fusion Electric for $2,395.00, which was $1,000.00 less than the next bid. He explained that has contacted DTE for their portion of the work and they have opened a job number for this project.
MOTION by Boelke, seconded by Stork, to award a contract to Fusion Electric of Richmond in the amount of $2,395.00 with a not to exceed cost of $500.00 to Detroit Edison for the installation of line charges.
Ayes: Boelke, Stork, Coenen, Wolak, Clark, Ballard
Nays: None
Absent: Guse CARRIED
OLD BUSINESS
1. 2007/2008 STREET PROJECT
Susan Bertram submitted a proposal (on file) for design services for the scope of work as determined by Council for the proposed street project, which included alternative bids as directed by Council. She submitted budgetary numbers for both options. She stated that the Franklin Street Only proposal is estimated between $225,000.00 - $235,000.00 and includes a 10% contingency and engineering services for design construction. The additional cost for the alternative options is estimated between $90,000.00 - $100,000.00 and includes a 10% contingency and engineering services for design construction to be added onto the base price. She explained that these costs are her estimates of costs and that the cost for design engineering services for the Franklin Street Only options is $14,255.00 and the alternative bid design is an additional $3,645.00 (total of $18,000.00). Street Administrator Stork stated that Rowe’s proposal includes the street extensions as previously discussed in option one, additional options, which would bring the cost more in the range of $370,000.00 for the Franklin Street Only proposal. She also pointed out that driveways are not covered in the proposal and that the wrap around extensions on Colonial, Hollweg, or Torrey, nor does it include curbs on the corners, which Sue estimates to cost about $20.00/ft. Stork stated if the extended proposal, which includes Franklin and Hollweg, is projected to cost $370,000.00 for option one including the alternatives, the project will require a bond. She added that if the Village took the same plan and did not do driveways, curbs and gutters all the way down Hollweg as proposed in the Franklin Street Only plan, the cost is about $518,000.00 and that either cost requires a bond so Stork proposed putting Hollweg back in the plan and bonding. A very lengthy discussion about this option followed.
MOTION by Stork, seconded by Boelke, to investigated the option for Rowe to price option one which is the complete project with the Hollweg extensions to the east and the west, Colonial extension to the east, the Torrey extension to the west, the options with or without curb and gutter at the corners only and alternative pricing for the additional 1,116 feet on Hollweg.
Ayes: Stork, Boelke, Coenen, Clark, Wolak, Ballard
Nays: None
Absent: Guse CARRIED
No further business.
Meeting adjourned at 9:15 p.m.
Minutes submitted by:
Michelle Poulos, Armada Village Clerk