VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, APRIL 14, 2008
7:30PM
Pres. Ballard called the meeting to order at 7:30 p.m. All rose for Pledge of Allegiance. Present at roll call: Ballard, Boelke, Clark, and Stork. Absent: Coenen, Guse, and Wolak. Also present: Clerk Poulos, Treasurer Adair, Jeff Bahorski, Karl Krueger, David Stork, Ed Serwatowski, Richard Weinand, Matt Fahr, Byron Voleen, Dan Wolfe, and Dan Sutherland.
AGENDA, APPROVAL OF
MOTION by Stork, seconded by Guse, to approve agenda as amended.
All Ayes CARRIED
1. Added Police Chief Contract as Agenda Item #7.
CITIZEN COMMENT
Dan Sutherland stated that every discussion of road repairs included Franklin Street and in last weeks Armada Times Pres. Ballard was quoted saying that one street would be done this year and he did not know which street yet. Mr. Sutherland stated that Franklin is in major need of repair and has been discussed for two years. Street Administrator Stork stated that Franklin Street presented unforeseen problems. Pres. Ballard asked the public to bear with the Council while the scope of the project is determined.
GENERAL BUSINESS
MOTION by Stork, seconded by Clark, resolved to approve the Consent Agenda, as presented.
All Ayes CARRIED
Approval of RCM Minutes of 3/24/08 approved as presented.
Payment of Bills totaling $57,541.44 approved for payment as follows:
1. General Fund $ 20,067.14
2. Water Plant Fund $ 0
3. Water System Fund $ 5,683.56
4. Sewer Plant Fund $ 17,040.66
5. Sewer System Fund $ 1,032.02
6. Major Street Fund $ 6,706.75
7. Local Street Fund $ 4,554.76
8. Municipal Street Fund $ 2,456.55
9. DDA $ 0___
Total $ 57,541.44
Treasurer's Report approved for filing.
Departmental Reports received from Building, approved for filing.
Correspondence approved for filing:
1. Map of 2007 foreclosed properties
2. Letter received from Sue Cuneo
3. Letter received from the Macomb County Road Commission
F. To Appoint a Special Village Attorney to Approve Documents approved to appoint a special Attorney to review documents filed with the Armada Planning Commission in conjunction with the Armada Corners condominium project due to a conflict of interest with the Village appointed Attorney.
2. PARKS COMMISSIONER REPORT
Parks Commissioner Boelke brought several items to Council for discussion.
1. Solicitation for Quotes: Boelke would like Councils approval to seek quotes for the installation of a raised floor and to have electrical service installed in the pavilion. Discussion included whether the flooring would be wood, composite, or cement. Boelke stated he would get quotes for all. He stated that he has spoken to the Engineer about the electrical and was told to contact DTE about power from the pole with a lock box. He also stated that he would like to work completed by June 1 to allow for events in the park this summer.
MOTION by Boelke, seconded by Guse, to allow the Park Commissioner to solicit quotes for Park Pavilion flooring and electrical service.
All Ayes CARRIED
2. North Perimeter Park Fencing Bid: Boelke explained that he solicited five different bids to install fencing around the parking area and on the north perimeter of Memorial Park. He asked Council to accept the lowest bid of $3,400.00.
MOTION by Boelke, seconded by Stork, to accept a bid from Sterling Fence, LLC for the installation of a North perimeter park fence for the low bid cost not to exceed $3,400.00.
Ayes: Boelke, Ballard, Clark, Guse, Coenen, Stork, Wolak
Nays: None CARRIED
3. Parks and Recreation Master Plan: Boelke explained that our current Parks and Rec Master Plan will be expiring and in order to continue receiving and applying for grants, the Village must have a current Master Plan. He explained that he has been disappointed with past planning firms and would like to contract with Spicer Group to develop a FY08-FY12 Parks and Rec Master Plan.
MOTION by Boelke, seconded by Guse, that the Spicer Group be awarded a contract at a cost not to exceed $700.00 to conduct a study in support of the 2008-2012 Parks and Recreation Master Plan update.
Ayes: Guse, Boelke, Clark, Coenen, Wolak, Stork, Ballard
Nays: None CARRIED
3. OFFICE UPDATE
Treasurer Adair explained to Council the need for new operating software and equipment for Village computers and asked to be allowed to contact IT personnel to help her investigate options.
MOTION by Stork, seconded by Clark, to allow the Treasurer to contact IT personnel to investigate new operating software and equipment for the Village Office.
All Ayes CARRIED
4. ADOPTION OF POLICIES AND RULES OF PROCEDURE FOR PUBLIC MEETINGS
President Ballard explained that due to improper language at the prior Council meeting he had the attorney draft an updated version of the current policies and rules of procedure for Council’s review, input and consideration. He read aloud a prepared statement (on file) outlining the expectations of Council and the public during the public comment portion of the Council meeting. A brief review of the proposed public meeting policies and rules of procedure (on file) was given from the President and the Village Attorney. After a thorough discussion, it was given back to the Attorney for additions and will be brought back to the May 12, 2008 Regular Council Meeting.
MOTION by Coenen, seconded by Guse, to postpone this issue until the first meeting in May.
All Ayes CARRIED
5. TRANSFER OF CHARGES FOR BRUSH REMOVAL
Street Administrator Stork asked Council to consider charging the General Fund for brush removal instead of the Street Funds. She presented comments from various municipalities stating which fund pays for brush pick up, all of which were the General Fund. Stork stated that this is not a street expense and that the street fund pays $20,000.00 per year to the General Fund ($10,000.00 for employees and $10,000.00 for equipment rental) and this $20,000.00 could be put towards future street projects. Trustee Coenen asked if Council was prepared to take $20,000.00 from the already struggling General Fund. Discussion followed.
MOTION by Stork, seconded by Clark, to transfer charges for brush removal from the 2008 Street Funds to the General Fund and all future years.
Ayes: Stork, Clark, Guse, Boelke, Coenen
Nays: Ballard, Wolak CARRIED
6. SET SPECIAL MEETING DATE/TIME FOR 2007/2008 STREET PROJECT REVIEW
President Ballard requested that the Council set a special meeting for the discussion of the 2007/2008 Road Project .
MOTION by Stork, seconded by Boelke, to set a Special meeting date of April 21, 2008 at 7:00 pm to review the 2007/2008 Street project.
All Ayes CARRIED
7. POLICE CHIEF CONTRACT
Police Commissioner Guse asked Council’s approval to negotiate a contract with the Police Chief as his contract expired on March 30, 2008.
MOTION by Boelke, seconded by Clark, to allow the Police Commissioner to negotiate with the Police Chief a contract and bring back to Council for approval.
All Ayes CARRIED
OLD BUSINESS
1. RESOLUTION TO OPPOSE HOUSE BILLS 5821-5825
At the February 25, 2008 Regular Council Meeting, Council approved to support the MML initiative on annexation opposing Senate Bill 1078-83 (HB’s 5821-5825) and to allow the Clerk to contact the MML to inquire if there is a more formal resolution needed. The Clerk reported to Council that Andy Schor of the MML did recommend a more formal resolution and suggested phone calls to Senator Sanborn and Representative Acciavatti to state the Village’s opposition. The Clerk asked Council if they wanted a resolution sent.
MOTION by Stork, seconded by Clark, to allow the Clerk to prepare a resolution to oppose HB’s 5821-5825 and bring back to Council for approval at the next Regular Council Meeting.
All Ayes CARRIED
2. STREET ADMINISTRATOR REPORT
1. Bids for Main Street Bridge: Street Administrator Stork submitted four proposals (on file) for the Main Street bridge repair. She stated that the lowest proposal was from Pro-Line Asphalt Paving for $31,464.79. Discussion included the need to obtain proof of insurance, performance and payment bonds and all other necessary documentation before the work could begin.
MOTION by Stork, seconded by Clark, to accept the proposal from Pro Line Asphalt Paving at a cost not to exceed $31,646.79 for repairs to the deck approach on the main Street bridge and the adjoining roadway as outlined in the proposal subject to proof of insurance, performance and payment bonds and all necessary documentation.
Ayes: Stork, Clark, Ballard, Wolak, Boelke, Coenen, Guse
Nays: None CARRIED
2. 2007/2008 Road Project: Due to the approval of a special meeting to discuss this issue, it was proposed to postpone this item.
MOTION by Boelke, seconded by Guse, to postpone this item until the scheduled Special Meeting of Council on April 21, 2008 at 7:00 pm.
All Ayes CARRIED
No further business.
Meeting adjourned at 8:53 p.m.
Minutes submitted by:
Michelle Poulos, Armada Village Clerk