VILLAGE OF ARMADA
REGULAR COUNCIL MEETING
MONDAY, FEBRUARY 11, 2008
7:30PM
Pres. Ballard called the meeting to order at 7:30 p.m. All rose for Pledge of Allegiance. Present at roll call: Ballard, Boelke, Clark, Coenen, Stork, Guse, and Wolak. Also present: Clerk Poulos, Treasurer Adair, Jeff Bahorski, Karl Krueger, David Stork, Richard Weinand, Matt Fahr, Mark Ezzo, Cathy Wylin, Michael Stirrett, and Police Chief Howard Smith.
AGENDA, APPROVAL OF
MOTION by Clark, seconded by Guse, to approve agenda as amended.
All Ayes CARRIED
Pulled Payment of Bills from Consent, Added as Agenda Item #5.
Pulled Treasurers Report from Consent, Added as Agenda Item #5.
Added Presentation By Coenen Added as Old Business Item #3.
CITIZEN COMMENT
Mark Ezzo spoke to Council regarding issues he is having with the Planning Commission regarding Curves for Women, which is located in a building he owns and his tenant. He explained that Curves has submitted a site plan and all of the necessary papers to get approval from the Planning Commission and that the Planning Commission is attempting to make Curves resubmit the papers and re-pay the fees. He is asking Council to waive the fees associated with this resubmission, which were paid with the fires submission of paperwork. He stated his reasoning for this request is there are 21 – 22 business which are either for lease, sale or empty in the Village (not verified by the Village). He stated that Curves is struggling and these fees would be a financial burden. He is concerned that he will lose a tenant ant the Village would lose another business. President Ballard thanked him for his comments and stated that the Council would meet with the Planning Commission and get back to him.
GENERAL BUSINESS
MOTION by Stork, seconded by Clark, resolved to approve the Consent Agenda, as presented.
All Ayes CARRIED
Approval of RCM Minutes of 1/28/08 approved as presented.
B. Payment of Bills pulled, added as Agenda Item #5.
Treasurer's Report pulled, added as Agenda Item #5.
Departmental Reports received from Building, approved for filing.
Planning Commission Meeting Minutes for January, 2009 approved for filing.
Correspondence approved for filing:
1. Letter from the Oakland County Drain Commissioner.
2. COUNCIL RESOLUTIONS TO OPEN VILLAGE ACCOUNTS
This item was moved forward to allow the CDBG Public Hearing to begin at 7:45.
Treasurer Adair brought forth to Council two resolutions for approval allowing the Treasurer to open and maintain interest bearing accounts for the street department. She explained these would be capital outlay accounts for the street fund, which have had a set amount budgeted yearly for the last few years as set up by former Street Administrator Wolak and herself. She explained that this will allow her to transfer funds directly into the account and the Council would see the growth and the balance. Stork requested that this issue be table for three reasons. First, she was not consulted and feels as Street Administrator she should have been, second, the resolutions does not mention what type of account these will be and third, the resolution mentions names along with titles and should be titles only. The Council addressed each concern and after much discussion felt that the resolutions properly reflected the financial practice and needs of the Village.
MOTION by Guse, seconded by Wolak, that the Village Treasurer shall open and maintain an interest bearing account so named Local Street Improvement Fund.
Ayes: Ballard, Clark, Boelke, Coenen, Guse, Wolak
Nays: Stork CARRIED
MOTION by Wolak, seconded by Guse, that the Village Treasurer shall open and maintain an interest bearing account so named Major Street Improvement Fund.
Ayes: Coenen, Wolak, Ballard, Clark, Guse, Boelke,
Nays: Stork CARRIED
3. PUBLIC HEARING – APPROVAL OF FISCAL YEAR 2008/09 CDBG PROGRAM
MOTION by Guse, seconded by Stork, to move into the public hearing at 7:50 p.m.
All Ayes CARRIED
The Village of Armada's entitlement for fiscal year 2008/09 under the CDBG Program is approximately $33,000.00. Of this amount, up to fifteen percent (15%) may be allocated to program services. The balance may be allocated to capital projects, administrative fees, and bricks and mortar projects. Discussion followed with Jeff White of Richmond Lenox EMS, Cathy Wylin of the Armada Senior Center and Cheryl Coots of Samaritan House explaining their organizations needs.
The Village received requests from the following:
Cathy Wylin submitted a request on behalf of the Armada Senior Citizens Program for $3,000.00 for program services and any amount available for bricks and mortar.
Pamela Zendt submitted a request on behalf of Samaritan House for $1,000.00.
MCREST submitted a request for $700.00 for program services.
Macomb County Continuum of Care submitted a request for $500.00.
Jeff White submitted a request on behalf of Richmond/Lenox EMS for $500.00.
Salvation Army MATTS submitted a request for $1000.00.
Legal Aid and Defender Association submitted a request for $250.00.
MOTION by Clark, seconded by Boelke, to close the Public Hearing at 8:11 p.m.
All Ayes CARRIED
MOTION by Guse, seconded by Stork, to approve the fiscal year 2008/09 CDBG Program based upon an entitlement of approximately $33,000.00 and allocated as follows:
Capital Projects - Unprogrammed Funds $29,500.00 (approximate)
Administration Fees $ 2,000.00
Program Services:
1. Armada Senior Citizens Program $ 2,750.00
2. Samaritan House $ 600.00
3. MCREST $ 600.00
4. Richmond Lenox EMS $ 1,000.00
Total $33,000.00
Ayes: Ballard, Clark, Coenen, Guse, Stork, Wolak
Absent: Boelke
Nays: None CARRIED
4. PLANNING COMMISSION REPORT
Planning Commission Liaison Steve Clark gave a brief summation of Planning Commission activities. He explained that Larry’s Automotive had come before the board regarding problems with his application. He has made the improvements required with the exception of landscaping which he had until a date set by the Planning Commission to complete. He has also posted a bond of $500.00 with the Village as required.
A new barber shop was approved.
The Planning Commission also had a brief discussion with Mr. Ezzo during the meetings citizens comment section, which left Mr. Ezzo uphappy. The Planning Commission has gone through the Curves issue a number of times and the fee schedule only allows so many times. They feel the Mr. Ezzo has now brought up new situations that the Planning Commission feels now constitute a renewal.
5. POSTPONEMENT OF PAYMENT OF BILLS AND TREASURER’S REPORT
Due to the absence of the Deputy Clerk, who prepares the payment of bills and directly affects the Treasurer’s Report, and has been out ill for several days, these items need to be postponed and brought before Council at a special meeting to be set when the Deputy Clerk returns to work.
MOTION by Stork, seconded by Boelke, to postpone the payment of bills and Treasurer’s Report until a special meeting to be set at a later date.
All Ayes CARRIED
OLD BUSINESS
1. VILLAGE OF ARMADA 07-08 STREET PROJECT
Street Administrator Stork explained that two estimates have been submitted to Council from Bendzinski & Co. for the upcoming proposed street project. The difference between the two is the addition of Main Street. These have been provided to Council for review and discussion at the next regular Council meeting. Susan Bertram stated that she had reviewed these estimates and has found an error in the one excluding Main Street. She explained that the estimate for the cost for design and construction appears to be elevated. After discussion it appears that the same figures were carried forward from the estimated including Main Street.
2. MINUTES/APPROVAL OF POLICE CAR PURCHASE
This item has been brought back to Council to correct previous actions. On January 14, 2008, the Council made a motion to approve the purchase of two Police Cars at a total cost of $19,412.00 (principal cost of $18,262.00 and interest cost of $1,150.00) per year on a three year lease. At the January 28, 2008 meeting, Council pulled the minutes of January 14, 2008 for a correction to the Police Car motion. A motion was made to rescind this motion and a new motion was made to approve the purchase of two Police Cars at a total cost of $19,412.00 each (principal cost of $18,262.00 and interest cost of $1,150.00) per car on a three year lease. A third motion was made to approve the minutes as corrected. After review by the Clerk, Police Chief and Village Attorney it was decided that although it was proper to rescind the motion, it should not have been done during the approval of the minutes, as the minutes accurately recorded the actions of Council. The minutes should have been approved as presented and rescinding and rewording of the approval for the purchase of the Police Cars should have been done as a separate Agenda item and action. It was also discovered that the amount of $19,412.00 was an elevated budget amount as $19,090.91 is the actual amount of the yearly lease. The Attorney has prepared two motions to correct the prior actions.
MOTION by Guse, seconded by Stork, to amend the resolution adopted at the January 28, 2008 regular meeting approving the minutes of the January 14, 2008 regular meeting by deleting the words, “as corrected”.
Ayes: Ballard, Clark, Coenen, Guse, Stork, Boelke
Abstain: Wolak (due to absence)
Nays: None CARRIED
MOTION by Guse, seconded by Stork, to amend the resolution adopted at the January 28, 2008 regular meeting approving the purchase of two police cars to read: RESOLVED, to approve a Master Installment Purchase Agreement to acquire two police cars for the Armada Police Department at an annual payment of $19,090.91 for a three year period and authorize the President and Clerk to sign all documents required in conjunction with this approval.
Ayes: Ballard, Stork, Boelke, Clark, Coenen, Guse,
Abstain: Wolak (due to absence)
Nays: None CARRIED
PRESENTATION BY TRUSTEE COENEN
Trustee Coenen presented Police Commissioner Guse with his Police Commissioner Badge, from the days when he served that commission. He apologized to the former Police Commissioners Boelke and Clark for not finding this earlier.
No further business.
Meeting adjourned at 8:33 p.m.
Minutes submitted by:
Michelle Poulos, Armada Village Clerk